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Trip Reports: Bible (Basic Trip Report)

General Trip Information


Updated	Fri May 18, 2001
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	Brett Taylor E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	9/25/00: > BJS completed IOG & Bible. > BJS called Embassy Suites, but they are sold out over June's dates, so I LVM at the Radisson Suites Hotel - Meadowlands. > FM, please secure charter quote from Schrock and Atlantic Coast Charters for 1-55. > BJS attached inclusions. > MWL, please review & confirm rates as needed. Thanks! 9/26 FM ____ 9/26 MWL 10/2 10/3/00: > BJS completed PTP. > MWL, please process per SOP and mail per SOP this afternoon. Include NAMF application materials. __X__ MWL __X__ 10/9/00: > DSC spoke with June on Friday, 10/6. . . > They have decided against a Festival and would prefer to do a Clinic. > Keep Medieval Times - Will need switched to Thursday or Friday pm. > Hotel - try the 2- Hampton Inns - Meadowlands and Ridgefield Park. She needs to drop her Budget a wee bit! > Delete O'Casey's, replace with Italian (Angel's). > Sony Wonder Tech Lab could also be a possibility to add a low cost attraction. 10/12/00: > BJS revised IOG, Bible and attachments in system. > MWL, please review and update attachments as needed. > FM, I do not believe the charter quote will change, since the overall plan is quite similar as to what Schrock based their original quote on . . . > MWL, FYI, BJS LVM for Clayton at his home re: the Clinic on Saturday, 3/24/01. > BJS is also working to secure a less expensive hotel. We will see. . . This did not pan out. They are still slated to stay at the Courtyard Marriott. > DSC will p-up PTP Revision 1 at close of business on Monday, 10/16. Mtg. to be scheduled for Tuesday, 10/17. > BJS revised Quote as well and was able to save them $66 per person - Quad. Cheaper Show seat budget and no festival were the majority of the change. 10/12 FM __X__ 10/12 MWL 10/16 10/16/00: > BJS completed PTP Revision 1. > BJS made copy for office as well as one for DSC. > MWL, please complete processing per SOP. > DSC to p-up on Tuesday AM and deliver to Clinet on Wed. __X__ MWL __X__ 10/18/00: > DSC met with Client . . . > Liked revision. > May want to leave a bit later in the morning. > Show choices in order of preference: 1. Annie Get Your Gun (a definite requirement), 2. Kiss Me Kate, 3. Beauty & The Beast, 4. Music Man. Wait until we get the final OK from June on these before we do any ordering. > We have already secured coach from Schrock. That is her choice anyways! > DSC to talk with June first of next week for final contract go ahead. 10/20/00: > DSC spoke with June - She is ready for Contract! Confirmed show preferences with DSC. > MWL, please review all inclusions / attachments in system and confirm as needed. Contract to mail NTL 10/24/00. __X__ MWL __X__ 12/1/00: > BJS completed Contract Packet and Deposit INV #2754, $3600 - due: 12/10/00 with Contract. Also included First Payment INV #2755, $11,093 - due: 01/05/01. > MWL, please process per SOP and mail USPS 2-day. Thanks! __X__ MWL __X__ 12/11/00: > Received signed Contract & Deposit Check #1044, $3,600. INV #2754 - PIF. > As this group is now UNDER CONTRACT, please review, secure, order & confirm, etc. as needed. Thanks! 12/15 FM 12/15 12/28 MWL ____ 1/8/01: > Received First Payment - check #1047, $11,093 - INV #2755 PIF. > MWL, you might want to look at ordering show tickets now as needed. Thanks! FPGF is due on 1/19/01 - do we want to wait until then??? Lets talk! ____ MWL ____ 1/17/01: > Rec'd check #15066, $600. Payment to be applied to final invoice. 1/19/01: > Per DSC conv with June . . . She is retiring at the end of this year! > Guaranteed # = 52. MWL, please order as needed. > FPGF, Room List, etc. will be faxed later today. > June has a couple who the husband snores terribly and they want to see what a suite-type room would cost them. MWL, please check with Declan and advise. Thanks! > Rates with out hotel & b-fast = $322, with b-fast = $360. 1/23 MWL ____ 1/19/01: > Rec'd FPGF, Room List & HIF. > Total Pax = 52 (39 + 13) > Rms / Pax 9 Q / 36 1 T / 03 5 D / 10 2 S / 02 TOTALS = 17 Rooms & 51 PAX (FPGF guarantees 52; however, one participant will NOT be staying at he hotel or eating the hotel's breakfast). > MWL, please note, the one couple (snoring) needs to know the surcharge for a suite - one bedroom will be fine - similar to Embassy - a sofa bed in the living area will suffice, just so they can have a closed door between them. > As these numbers are now guarantted, please order, confirm, guarantte, etc. as needed. Thanks! ____ MWL ____ 1/22/01: > Rec'd email from June . . . (copy in file) DSC has pretty much handled response. > Wanted to know cost of package without hotel. BJS already provided. > Has snoring couple. MWL found that they have no suites. BJS had DSC offer 2 single packages, or get the Fuck Over It, or do non-hotel package and they can make their own reservations at the Embassy Suites next door. > Principal wants her to leave at 9am on Thursday. This is fine! BJS revised IOG & Bible. > MWL, she wants additional information on Grace Church. See what you can find. > Also needs to have Clinician information ASAP. BJS will call Rod and see who he might recommend. (Alexander Dashnau - CW Post Campus of Long Island University 516-299-2474.) > June also mentioned that she is retiring at the end of this year! 1/22 MWL ____ 1/25/01: > Per June - the snoring couple has decided to make their own reservations at the Embassy Suites next door; they will be charged the $322 rate. > Revised Room List / break down = Rms / Pax 9 Q / 36 1 T / 03 4 D / 08 2 S / 02 TOTALS = 16 Rooms & 49 PAX (FPGF guarantees 52; however, three participants will NOT be staying at he hotel or eating the hotel's breakfast). > BJS made changes on Room List. 1/25 MWL ____ 2/5/01: > BJS faxed and mailed Final Payment INV #2845, $12,308.00 - due: 2/5/01. 2/9/01: > Rec'd check #1049, $12,308. INV #2845 - PIF. > Account is PIF. 3/2/01: > BJS mailed cameras - USPS Standard Mail. 3/7/01: > BJS FedExed FI Packet.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Itinerary

Courtyard Marriott - Meadowlands
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	9/25/00: > BJS called Jackie at Embassy Suites - She is sold out! > BJS called Lourdes at Radisson Suites Hotel - Meadowlands. LVM. 9/26/00: > Lourdes is continuing to work on this one. > Her availability is quite limited. > She will see what she can pull from others and get back to us ASAP. > Some of the rooms may have to be Kings! 10/2/00: > BJS called Lourdes & spoke with her assistant, Kristy. > Kristy will have Lourdes get back to me this afternoon. 10/2/00: > BJS spoke with Lourdes . . . (Radisson Suites) > She still does not have the rooms and can't seem to find them! 10/2/00: > BJS called Sheraton Meadowlands . . . (Tom Sturniolo) > Spoke with Tom. He is already sold out over these dates! 10/2/00: > BJS called Courtyard Marriott . . . > LVM with Declan Burton > Called back and spoke with Declan . . . > She has rooms, all DDs. > She wanted $125 + $13.70 inclusive for B-fast, I asked her to go to $119 + $12.45 inclusive for B-fast. She will see what she can do and get back to me in the hour. 10/3/00: > Rate is $125 + 6%. She can do no better. > B-fast = $10.95 + 6% + 18% = $13.70. > BJS asked Declan to forward Contract. 10/12/00: > As client wants a less expensive hotel, BJS LVM for Kristin at Hampton Inn Meadowlands. > BJS examined other possibilities and decided to keep group at the Courtyard unless Kristin can help us at the Hampton Inn Meadowlands! Calls to other properties are proving futile! 11/22/00: > BJS spoke with Declan. > She extended Deposit Deadline until 12/11/00. > BJS made changes in system. 12/11/00 > MWL faxed CC# Authorization for $500 to Declan today. 2/22/01 > MWL faxed CC# Authorization for PIF as well as Rooming List and HIF. > Declan called--the price for the breakfast is actually $13.58 (vs. $13.70). She aplogized for not correcting it before we sent payment. > MWL entered correct charge amount in the system deadlines. 3/19/01 > MWL faxed FI to Declan this morning. > MWL will call and check in NLT Thursday AM with Declan. 3/22/01 > Spoke with Declan after some phone tag. > Everything is fine and great!

Medieval Times Dinner Attraction
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Admission to the Medieval Times Dinner Attraction where you will feast on a Medieval four-course dinner, see spectacular pageantry, dramatic horsemanship, dangerous sword fighting, and experience an authentic jousting tournament!
Item Notes ( Print Note )	10/25/00 > MWL spoke with Brigette and made group reservation. 10/31/00 > Recv'd K via mail. > MWL to sign & return. 11/8/00 > MWL faxed signed K. 3/13/01 > MWL spoke with Brigitte. > Verified numbers with Brigitte--52 total. > She revised invoice and MWL will send payment on 3/15/01. > Recv'd revised invoice. 3/15/01 > MWl faxec CC# Authorization for PIF today. > 52 total people.

Courtyard Marriott - Meadowlands
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Grace Church in New York
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Shopping Time
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Empire State Building Observatory
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Angels Ristorante
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Beauty & The Beast
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Choir Clinic - James Wood HS Choir (NYC)
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Sony Wonder Technology Lab
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Ellen's Stardust Diner
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Annie Get Your Gun
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)