CCIS: Manage Trip


Updated	Thu Dec 10, 2009
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	Brett Taylor E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	865 miles = 14.5 hrs non-stop 4/14/09: > rec'd PTP info from Amanda. 4/29/09: > BJS created IOG, made attachments, then ran rates and competed PTP. > BJS emailed PTP to Amanda & Aes. > BJS emailed Hunt Valley PPBCC to APW. 4/30/09: . BJS emailed Martz PPBCC to Amanda. 5/7/09: > Per APW - wants to delete the two (2) $10 Meal Credits en route. BJS updated rates in Quote and on Bible and then updated PTP rates and inclusions (PTP Rev 1). > $20 deduction across the board. > BSJ EM APW updated PTP and IOG. 5/12/09: > BJS EM APW PPBCC - Eyre. 5/21/09: > Per Amanda, trip has been approved by the school, but is awaiting Board approval on trip as well as use of TPS. > Once Board approves trip they are ready for K. > Wants to use New World Tours - he has used them in the past and really likes them - he called them on his own and said they told him they thought the price would be between $6,500 - $7,000 per coach. > BJS to call All Star Resort and New World to get the ball rolling. > We will hold off sending K for a few days to maybe a week to see if the board approval comes thru and whether or not they will be using TPS. > APW has made him aware that dueto trip dates - we will need $$$ at some point throughout the summer - All Star resort also figures into this since they require a deposit so soon after the K is requested. > 6/10/09: > Per APW, initial Deposit = $100.00. > Contract & $100 PP to be due 6/22/09. > 50% of remaining 9/11/09. > New World Tours is charter choice. (2 coaches) > Not using TPS. > BJS will mail CN this afternoon directly to the school. 6/10/09: > BJS mailed CN via USPS 2-Day Priority Service. > Due with MMDays application and deposit, $7,200.00 on 6/22/09. > BJS forwarded files to APW. 6/15/09: > APW rec'd an email from Phil - after receiving his CN, he realized he never told us his dates had been changed tfrom the 11th - 15th to the 10th - 14th. > He asked what he should do and BJS told Amanda to have him proceed - we would make the necessary changes with the Bus Co and the Hotel. > BJS confirmed change with New World and is awaiting confirmation from Jamal Taylor at WDW re: All-Star Resort. > BJS told APW to tell Phil we'd send him new innards for his CN once all was confirmed. > BJS updated dates on Bible Screen and then updated all attachments as well. 6/29/09: > Rec'd check #35910, School Check, $7,200.00. > First Payment is PIF. > Second Payment, $17,299.00 is due 9/11/09. 7/9/09: > BJS mailed updated CN stuffing due to date change. Only mailed the few necessary pages that had changes, not the entire notebook. All official deadlines and due dates remained the same. > Mailed via USPS Priority Mail. > Included Golf Outing invitation and made offer for a free room night for the outing. 7/27/09: > Rec'd signed K, and all MMDays Application Materials. > BJS mailed fully signed copy back to Phil. > BJS alerted APW to the fact it has arrived. 8/12/09: > Per APW, he already has 53 students registered for the trip and quite a fewe parents alwo want to go - he has spoken with the Orchestra Director and they may also want to go, so they may have closer to two full coaches instead of just 72 pax. > BJS advised APW to see how soon he can make a decision, for we have the two busses, but may need additional rooms at the All-Star Resort. 8/24/09: > BJS mailed partially completed MMDays Appl to Phil so he can forward on to Orchestra Director. > BJS copied APW so she knows it was sent. 9/17/09: > Per APW, group is pretty well set at 66 total pax (55 + 11). > He cannot find anyone to fly, so his budget is killing him since he will have so few people on the second coach. > BJS called New World to see if they had any smaller coaches - they do not. > BJS called Venture and their 81 passenger coach is avail. > BJS sent CQR to Jessica. > BJS to advise APW as soon as we have the rate. 9/18/09: > Rec'd check #36018, $17,299.00. > INV #4741 PIF. > Next Item Due = Forms on 10/9/09. 10/12/09: > Rec'd FPGF< RL & HIF. > Total Pax = 77 (63 + 14). > Rms / Pax 14 Q / 56 02 T / 06 07 D / 14 01 S / 01 TOTALS = 24 ROOMS and 77 PAX (63 + 14). > BJS updated Bible and IOG accordingly. > BJS placed CAV order for 63 Dvds. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 10/12/09: > BJS updated Final QUOTE and Ststus Schedule to show actuak numbers. > BJS faxed RL to Disney, including two rooms for the drivers. 10/14/09: > BJS mailed and EM Final INV #4763, $18,249.00, due 10/27/09, to Client, APW & WAH. 10/21/09: > Rec'd check #36113, $18,249.00. > Account is PIF. 11/25/09: . Per APW, she is delivering FI Packet 12/4/09, so shel will need everything before then.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Disney Magic Music Days
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth Adult Registration Fee Quantity
Festival Application	To Client From Client To Festival From Festival
Item Notes ( Print Note )	7/27/09: > Rec'd MMDays Application Materials. 7/27/09: > BJS mailed to Application Material Packet to MMDays. 8/7/09: > Rec'd Acceptance Confirmation. > Parade Performance = Saturday, 12/12/09 in the Celebrate A Dream Come True Pre-Parade, a marching performance ahead of the daytime parade in the Magic Kingdom. 8/12/09: > BJS returned call from Rick McMasters (407-939-4051). > Just wanted to introiduce himself and make certain we received his email. > BJS spok ewwith his assistant in the Convention services Office. 11/2/09: > BJS plcaed order for Tickets and Meal Coupons, totaling $18,037.50. > Paid via AMEX. 11/9/09: > BJS called Darlene to check on status of ticket order. > Mike will process order this week and we should have them the first part of next week. 11/20/09: > BJS called to check on Final Performance Itinerary . . . > Spoke with Carl - > Day Parade 12/12/09 > MKingdom > 1PM Golden Oak Outpost - Frontier

Disney Meal Coupons
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

Buena Vista Suites
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Disney All-Star Resort
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Hotel Security
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Disney All Star Resort Meal Coupon
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)