CCIS: Manage Trip

Log-Out | Return Home

Add a: Vendor | Client || Search: Client | Vendor | Trip | Trips by Date | Trips by Destination | Trips by Type | Vendor Contact | Client Contact

Client Search

Vendor Search

Vendor Name:

Update Trip

Trip Reports: Bible (Basic Trip Report)

General Trip Information


Updated	Wed Dec 21, 2022
Trip Name	Madisonville High School Band-Orlando, FL-05-30-2022
Client	Back to Client \|\| E-Mail
Sales Rep	Brett Taylor E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	Madisonville, TX to Mobile East Bay / Daphne = 531 miles = 9 hrs. non-stop Mobile - East Bay / Daphne to WDW Resort, FL = 491 miles = 8.5 hrs. non-stop Orlando to Pascagoula / Moss (Central Time) = 540 miles = 11 hrs. non-stop Pascagoula / Moss to Madisonville, TX = 488 miles = 7 hrs. non-stop Orlando to Madisonville = 1022 miles / 17.5 miles non-stop DST 2/8/22: > BT had a zoom with Stephanie. Reboot of 2018 Orlando trip. > June 4-11 2022. Wants to give parents info by this May. > doing some fundraising, making some good $$. Might fly if they raise enough $$, but keep # of hotel nights in Orlando the same if they fly. > Pretty close in pax count. 75ish > Explained Disney stuff - she's flexible. Something fun in place of BMG? Fine with doing parade or something at UO instead of Disney if that ends up being easier. > Talked about paying early stuff - need to get on that. She sounds open to this and could potentially start sharing info with kids/parents sooner even if all details are not set in stone. > BT created folder in 2022 folder. Worked on IOG: made DST, said PAOS OR STARS, not sure how we want to present that. > She liked the Embassy Suites in Orlando from last trip - worked great. > Ready for IOG R&A any time. __X__ BJS __X__ ____ HMS ____ 2/17/21: > HMS, she was pleased with the same hotels that we used for their 2018 trip, so go ahead and reach out to them first to check rate & availability. > Disney and UO ticket prices have not been updated for 2022 in the system. I have our Disney NET rates and have asked Michelle for the UO rates. . . A WDW 2-Day Starter will be $204.25 in 2022. > We will do a $25 / day Disney Dining Card, as our standard, since there are no longer any Disney Meal Coupons, for most groups that are having both lunch & dinner in the Disney parks. This is one of the options in TPMS. If they are only having one meal at Disney. it would typically be a $15 Dining Card regardless of the meal. Of course we can get them in any amount the group might want . . . > We will include a $50 allowance for a show in hopes that something comes available where Blue Man was or another option in Orlando. We will return the $50 if not. I guess for the time being this would be attached as a Misc - Wildcard. > Transportation was On OWN for last trip in 2018 - BT is checking to see if that will be the case again this year and will advise. ____ HMS ____ __2/17/20__ BT __X__ 2/18/20: > Transportation will be ON OWN if they end up going by bus. __X__ BJS __FYI__ ____ HMS __FYI__ 3/17/21: > BT reviewed IOG with Stephanie since it's so close to previous. > Only change - she wants to add a dinner at NBC Sports Grille on Wednesday evening at UO. > BT updated IOG accordingly. > She is ready for TO - perhaps an early April presentation? Please advise as I know we have a few things coming up and one of SN's trips is taking some of our time in early April - then I will set a time with Stephanie. ____ BJS ____ ____ HMS __FYI__ 4/8/21: > BJS reviewed and updated attachments as needed. > BJS ran rates (Q = $979). > $30 LESS than last trip to Orlando 4 years ago, in 2018! T1 = 68 - 75 T2 = 60 - 67 (+$20) T3 = 52 - 59 (+$40). > BJS completed TO and then saved as a PDF. > Just as BJS was finishing TO, BT called and said he just got a message from the Director and they just released their 2021/22 School Calendar. Graduation is earlier than she was expecting and she may want to move the trip to a week earlier (but this would be Memorial Day Weekend), so BT os going to go ahead and show her what we have completed, as well as discuss the WDW changes for 2022, talk about date options, etc. > Meeting is tomorrow at 11:30AM Eastern Time. > Welcome Back to all the fun!!! WE will see what BT has to report following the meeting. __4/9/21__ BT FYI ____ HMS FYI 4/9/21: > BT met with Stephanie over zoom for TO presentation. > She wants to add GTV. > She wants to add 1 security guard. > She wants to nix the show allowance and do dinner and show at Medieval Times. > Date change is firm. Depart Monday, May 30, 2022 and return on Monday, June 6, 2022. > She is leaning toward only applying for UO Parade - will talk with colleagues and get back to me. IF she does, UO and Disney will be flip flopped so parade day is on Wednesday (or Thursday). Will advise asap. __X__ BJS __X__ ____ HMS ____ 4/11/21: > Some email questions from Stephanie after 5pm Friday - let's chat about these Monday: 1. How much is Sea World... you have me intrigued. > BT mentioned Sea World to her in our Orlando chat. 2. Would it be worth it to do 1 day park hopper for Disney and 1 day Sea World? > BT explained that while Sea World is quite affordable, a 1-day Disney hopper with no performance is much more expensive - gave no specifics. 3. We will March in Universal. That is decided! > BT also mentioned that Sea World has parades too - she could be a candidate? But sounds like she will apply for UO parade and not Disney. 4. Do you know what airfare might look like for this trip? Dallas or Houston works > BT explained that it's still too early - 11 months out at earliest. > She then replied asking if it would "break the bank" to add a day. If hotel is near Sea World, maybe they could do first evening there instead of Disney Springs? > Anyway - at the end of the day she needs to tell us what she really wants and what the max budget is for the ground portion w/o transportation (she has her bus quote already). Talk Monday! __X__ BJS __FYI__ ____ HMS __FYI__ 4/20/21: > HMS updated the IOG with the new dates. > BJS updated the trip dates in system - main trip dates (May 30 - June 6, 2022), not any of the attachments. > HMS continues to work with Melissa at BMG re: hotels due to date change. ____ BT FYI ____ HMS FYI 4/26/21: > Continuing conversation with Stephanie as we await HMS work on hotel date change. She has a parent meeting on May 3, trying to get solidified, so we need to revisit this week. > She had asked if adding a day would "break the bank". I asked what that means, specifying that I meant GROUND portion (w/o bus or air). > Here is her email. "We need to stay around $900 - $1100 if possible. I think I would like to look at this potential trip: 2 days Disney, 2 days Universal, 1 day Sea world. The Disney parade sounds like too much of a hassle, so let's go with either Sea World or Universal for that. Keep the dinners the same as you have now. Options we thought of: 1. We could always drive straight through coming home. Leave after dinner and drive straight home. It is hard on the adults, but will save some money. We could keep everything the same, add a day at the end for a park, leave the park at 6:00pm and drive home. 2. We could go to Sea World the first night instead of Disney Springs, keep the trip the same otherwise and march at Universal. Don't know hours of operations, if this is even feasible. We can leave the hotel as early as we need on Tuesday. 3. Airfare plus local transportation has to be under $300 a person to make it affordable for us. That is figuring 40 per bus. This is a pipe dream, I had not thought of this until you brought up Sea World. Once I looked into the park, it looks really cool. BUT if this doesn't work out, I am good with the trip you have arranged. Just need to change the leave date to May 30. I know that changes the reservations you have already, but that definitely needs to change." __X__ BJS __X__ ____ HMS __FYI__ 4/28/21: > BT just had a quick meeting with the group leader. > They have decided that they want to add Sea World and NOT stay overnight on their way home. > BT has updated the IOG accordingly to add Sea World with lunch and dinners, depart for home at 8pm and drive through the night. > She will alert bus company to change as transportation is on own. > She is resigned to the fact that flying will NOT be feasible. > BT updated return time in system to 4pm. > NOTE: I flip flopped UO and Disney park days for more favorable parade application date for UO. > Need revision NLT 5pm eastern time on Monday, May 3. _X_ BJS ____ ____ HMS ____ 4/28/21: > BJS reviewed, added, and updated attachments due to date change as well as other decisions re: definitely applying for UO STARS Performance instead of Disney, adding a day at SeaWorld, and not stopping on the way home for an overnight. They have also decided officially that flying is not an option. > HMS, please review all attachments and their notes carefully and update as needed. Including our need for a hotel decision in Orlando as we discussed earlier today. > BJS to run revised rates and complete TO Rev1 on Monday, 5/3, as BT needs it NLT than 5PM that day for their parent meeting. ____ HMS ____ 5/3/21: > BJS reviewed and updated attachments as needed. > Decided to stick with the Residence Inn SeaWorld in order to try and use up some of the Howard HS Credit from 2020. > BJS used $112.88 for SeaWorld Admission including All-Day Dining option as this was less then two meal coupons. > BJS also deleted the show / Misc. Wildcard $50 that was to be in place of Blue Man Group since we added day at SeaWorld and Blue Man has not yet been replaced with anything + there are already two group dining meals at NBC Sports Grille and Margaritaville. Also, seems silly to leave UO to go to Medieval Times. > BJS ran rates and entered below, starting at $1015 Quad. > BJS updated TO to Rev1 and then saved in DB. > BT, TO Rev1 PDF is ready for you to share with client. __5/3/21__ BT __5/3/21__ ____ HMS FYI 5/10/21: > BT got the go to K from Stephanie on the revised TO. __X__ BJS __X__ ____ HMS __FYI__ 5/24/21: > BJS completed K based on TO Rev1 and made it the Contract Version. > BJS emailed Agreement to Stephanie Schmidt, BD, for her signature - due 6/1/21. > BJS emailed 1st Payment INV #6857, $8,082.90, due 07/01/21. Other invoices, #2 - 10 will be sent in GLH, all are also $8,082.90 and due the 1st of each month through April 1, 2022. > Forms are due 3/15/22, Final Financial reconciliation due 4/14/22. > BT needs to have Rate Worksheet / Group Collect meeting with Group Leader ASAP, now that K has been sent. > We can then set up the group / trip in GroupCollect and get the link to her as soon as the signed K is received. __5/24/21__ BT ____ ____ JAF FYI ____ HMS FYI 5/31/21: > Rec'd signed K. > As this group is now UNDER K, please review all and proceed as needed. > BJS moved from the White Board to the UNDER K sheet. ____ HMS ____ __6/10/21__ BT __X__ ____ JAF FYI 6/9/21: > BJS emailed & mailed GLH to school - box included a new CCIS Backpack from 2020-2021 stock. __6/10/21__ BT FYI 6/15/21: > BT received TPL from GL. > Put it in FORMS folder in their DB. __X__ BJS __FYI__ ____ HMS __FYI__ 6/29/21: > Rec'd check #16022, $8,082.90, 1st Payment INV #6857 is PIF. Remember, this is the first of what are now to be monthly payments . . . > We will eventually have to have the client add this to GC as a Bulk Credit, but this can't be done until she has all of her trip participants registered. I am thinking we would do this once her FPGF is complete / Forms deadline, but possibly before. ____ JAF ____ ____ BT FYI ____ HMS FYI 9/16/21: > JAF received payment of $8,082.90 on ck # 16078. 9/28/21: > JAF received payment of $8,082.90 on ck # 16101. 9/28/21: > Per JAF today, CCIS has received 3 checks from Madisonville, each for $8082.90 for a total of $24,248.70 received. JAF, can you verify that this is correct? No notes for the September checks received yet. Going by your emails. > It appears she is just paying the invoices that were sent. > However - she has posted 4 different bulk credits in GC totaling $28,068.00. > These have not been approved because she has 23 pax missing information, so they show a $0 balance on the trip. Per Camille - we should not approve credits until all pax have completed info. > There is one credit for $3917 that I could approve since all of the pax on that credit have completed their information. > BT emailed Stephanie to explain that we have not collected enough funds to cover the credits she has submitted and explain that all of her pax need to complete their info. > She is "very frustrated with our Group Collect program" and she "knew this would be a problem for her" because she is "dealing with stupid people who don't like computers". > She was also frustrated when I mentioned that the amounts of her checks should match the credits because "she would have to create a special invoice for her business office to write a check for a different amount. > Also, pax are frustrated because their credits haven't posted yet. Well - whose fault is that???? > BT could certainly create dummy invoices for her - but she never asked! > BT could approve the $3917 credit since all of those pax have completed info and we have collected more than enough for that. > I can't approve the others until people complete their info. And at that point, would simply need to talk through them with her before approval. Plus have to make sure we have collected enough. Perhaps at that point I can create a dummy invoice to balance the amount received with the amount of the credits. > Little help? ____ BJS ____ ____ JAF ____ 9/28/21: > BT approved the bulk credit for $3917 where all pax had completed info and wrote this note in the approval: "Tour Operator says... CCIS has received a total of $24,248.70 in checks from the group. This credit is approved as all passengers on the credit have completed their registration. Remaining amount of credit after approval is $20,331.70." > BT will connect with the group leader and let her know that once all pax have completed their registration, we can have a meeting to discuss the remaining credits and make sure that monies received equals credits applied. ____ JAF __FYI__ ____ BJS __FYI___ 10/11/21: > BT reviewed bulk credits on GC again as more pax have completed their information/registration. > There are now 3 pending approval, 2 of which COULD be approved. One for $11533.00 and one for $7430.00 which total $18,963.00. > Previous remaining amount (see 9/28 note) left to credit was: $20,331.70 -$7.430.00 (Approved). > Remaining amount = 12,901.70 > This credit being approved created an overage on the $11,533 credit. So BT will reject that so GL can edit the amount of credit so it can be approved. > Once that is done, she has another pending credit of $5188.00 which cannot be approved yet because of insufficient funds received at this point and one person has an overage. BT rejected that one so GL can edit and resubmit. > Hopefully approving this credit and giving her an update will make her happy and I can work on tidying this up. > She has another payment invoice that was due on 10/1. Hoping she sent that as not many have paid via GC. Keep an eye out. ____ BJS ___FYI__ ____ JAF __FYI__ 10/14/21: > GL replied via email about bulk credits, etc. Starting to finally get her shit together - but has caused quite a mess for herself and pax since she didn't buy in to GC from the beginning. Whatever - getting it sorted and answering all of her questions. Hoping to send ME for a visit in person to help her out and make sure she stays happy. > So - GL deleted the bulk credit for $5188 as since it was causing an overage with the $11,533 credit. Since that credit is now fixed... > BT approved credit for $11,533. She had $12,901.70 - so this now leaves her with $1368.70 in credit/funds received so far. > She asked me to give her a report on where we stand with funds received and credit remaining so she can add to her next invoice and get it all sorted - finally. ____ BJS __FYI__ ____ JAF __FYI__ 10/30/21: > JAF received payment of $8,082.90 on ck # 16155. 11/3/21: > GL entered bulk credit of $9451.60. > Based on $8082.60 check rec'd on 10/30 and amount leftover from previous checks and credits ($1368.70) per 10/16 note - BT approved credit and group is now even - yay! ____ BJS __FYI__ ____ JAF __FYI__ 12/7/21: > Check #16206 rec'd for $8082.90. > No bulk credit has been posted for this payment yet. > UPDATE - 12/8/21 - Bulk credit "October payments" for $8,082.50 APPROVED. Group has a 40 cent credit. ____ BJS __FYI__ ____ JAF __FYI__ 12/20/21: > Check #16251 rec'd for $8082.90. > No bulk credit has been posted for this payment yet. _____ BJS __FYI__ _____ JAF __FYI__ 1/21/22: > Check #16273 rec'd for $8082.90. > No bulk credit associated with this payment yet. ____ BJS __FYI__ ____ JAF __FYI__ 1/22/22: > BT heard from Stephanie this week as she is tidying up GroupCollect as her forms deadline is approaching. Several passengers to cancel. We talked through it as all were paid via bulk credits. > Credits are to be manually refunded to group and pax cancelled - therefore cancelling any TripMate policies purchased. She is handling refunds to these pax internally and will be applying these refunded credits elsewhere. > The details of refunds and cancellations as well as a report on where we stand with checks rec'd and credits are as follows: Tucker Brown - Cancelled, $620 in refunded bulk credits. Dulce Castaneda - Cancelled, $200 in refunded bulk credits. Irma Gonzalez - cancelled, $200 in refunded bulk credits. Adriana Cortes - cancelled, $620 in refunded bulk credits. Erinn Pease - cancelled, $900 in refunded bulk credits. Jordan Sixtos - Cancelled - no funds were paid. Cody Sparks - cancelled, $300 in refunded bulk credits. Kandace Tinney - cancelled, $200 in refunded bulk credits. Rosa Martinez - cancelled, $100 in refunded bulk credits Total manually refunded = $3140.00 > $56580.30 = Checks rec’d from Madisonville HS to date. > $40,414.10 = Bulk credits applied to date. > - $3140.00 = Manually refunded bulk credits on 1/22/22 > $37,274.10 = Total bulk credits applied after refunds on 1/22/22 > $19,306.20 = remaining funds available for bulk credits based on funds rec'd to date. ____ BJS __FYI__ ____ JAF __FYI__ 1/26/22: > BT working more with Stephanie today on GroupCollect and bulk credits. Keep in mind, almost all of her pax are only paid via bulk credit. > From previous note - she had $19306.20 in remaining funds available for bulk credits based on funds rec'd to date. > Today she needed to cancel pax Reyes. BT manually refunded $490.00 to be added to this. > She also informed me that the trip cost in GC needs to be reduced by $200. Doing this created "refunds due" for 5 passengers totaling $580.00 - (BT manually refunded these to the group and noted accordingly for each pax.) > This gives her $20,376.20 in available credit. > Bulk Credit "nov and dec payments and cancellations" for $19,306.20 APPROVED. > Bulk Credit "overage credits" for $1,070.00 APPROVED. > Group is all square as far as funds received and bulk credits approved. ____ BJS ___FYI__ ____ JAF _FYI__ 1/28/22: > Per GL, pax Christian Duke cancelled. Trip Protection policy cancelled and will be reimbursed to ccis. > $597 manually refunded to the group can be credited elsewhere. ____ BJS __FYI__ ____ JAF __FYI__ 3/7/22: > Check #16320 rec'd for $8082.90 on 3/1/22. > Bulk Credit "February Payment" for $8,082.90 APPROVED. > From 1/28/22 note, group has $597.00 in credit from Duke cancellation (all payments were bulk credits manually refunded to the group). > Bulk Credit "cancellation funds" for $537.00 APPROVED. > $60 in remaining credit available. > On 2/25/22 - pax Reyes cancelled and $1010 was manually refunded to the group. > Bulk Credit "cancellation overage" $1,010.00 APPROVED from those funds. ____ BJS __FYI__ ____ JAF __FYI__ 3/10/22: > FYI - $240 manually refunded to group from Sanchez. This was a bulk credit made previously and GL realized it was for the wrong student. Sanchez is actually the student who won the SYTA $1000 scholarship. So we are expecting payment from SYTA for that by April 1 - so once it arrives will apply that via bulk credit to Sanchez. > Bulk Credit "adjustment" for $240.00 APPROVED. ____ BJS __FYI__ ____ JAF __FYI__ 3/10/22: > BT reviewed all forms downloaded and rec’d on 3/8/22 (RL, BL, FA, FPGF, HIF, EPGF, & CCIF). > Total Pax = 82 (65 + 17). > RMS / PAX 17 Q / 68 00 T / 00 06 D / 12 02 S / 02 TOTALS = 25 ROOMS and 82 PAX (65 + 17). > AE Updated Bible Numbers, IOG, and Status Schedule. > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > Comps are 3. > The group will be traveling on 2 buses. > TRANSPORTATION IS ON OWN. PER CCIF - GROUP IS RESPONSIBLE FOR DRIVER ROOMS, CCIS TO MAKE DRIVER RESERVATIONS. > AE updated Tiered Pricing and checked Final Tier Pricing box. The group is in Tier 1. > Final date payments are accepted in GroupCollect is 4/5/22. ____ BJS ___ ____ HMS _____ 3/15/22: > Check #16340 rec'd for $8082.90 on 3/15/22. > Bulk credit "March Payment" for $8,082.90 APPROVED. ____ BJS __FYI_ ____ JAF __FYI__ 3/21/22: > Check #0061265284 rec'd from SYTA Youth Foundation. Roads Scholarship for Pablo Sanchez. > BT created a bulk credit for this check and advised Group Leader accordingly. > Bulk Credit "SYTA Youth Foundation Roads Scholarship" $1,000.00 APPROVED. ____ BJS __FYI__ ____ JAF __FYI__ 4/2/22: > BT rec'd Disney Park choices from GL. > In DB FORMS folder. > Disney Waivers also completed. ____BJS __FYI__ ____ HMS _____ 04/28/22: > BJS reviewed and updated Final INV as needed (had to add driver rooms since transportation is on own). > INV #7085, $10,107.90, made due: 05/13/22. > While reviewing notes for Final INV prep, I saw a note from 4/9/21 stating that she wanted to add 1 Security Guard + GTV. This note was prior to her ADDING the day at SeaWorld and neither security or GTV were included in the TO or Contract. BT, please advise - if she wants us to make these arrangements, we can still make it happen, but you might want to mention the issue Security has been this year. The cost for Security in ORLANDO (we would not get it for the first night which is an en route overnight), would be $1,050.00. Adding GTV would be $10 pp. or $820 total or a TOTAL of $1,870.00 if she still wants BOTH. Not sure where she may be with her funds at this point, but will do as she wishes, but we will need an answer by Monday (5/2/22). Thanks! __x__ BT __x__ ____ HMS FYI ____ JAF FYI 5/1/22: > BT heard back from Stephanie re: GTV and security. > NO security. > YES to GTV. > Please adjust invoice accordingly and let me know once it's ready to re-send. __X__ BJS __X__ ___ HMS __FYI__ 05/02/22: > BJS placed order for GTV. (82 videos and 1 mosaic). > BJS updated FINAL INV #7085, made due 05/13/22, $10,927.90. > BT, please share with Stephanie Schmidt. __x__ BT __x__ ____ JAF FYI 5/5/22: > BT shared Disney Park confirmation with GL per HMS. > She asked we could add this to the itinerary: "I am having everyone meet at The Friars Nook in Magic Kingdom And at Hollywood Studios we are meeting at Backlot Express. Both dinners will be at 6:30" > I guess she made reservations??? They are in MK on 6/3 and Hollywood Studios on 6/4. > 5/9/22 UPDATE - BT clarified, these are not dinner reservations. But this is how she checks in with kids each day, by having them do dinner at a specific time/place. Whatever - she knows other people will eat there too and it could be crowded. Not a problem - but she wants these meeting places in in the itinerary please. ____ BJS __FYI__ ____ HMS __FYI__ 5/11/22: > Check #16445 for $10,927.90 rec'd for final inv. > Account should now be PIF. _X___ BJS ___FYI__ ____ JAF __FYI_ 5/17/22: > BJS shipped via UPS for arrival N:T Friday, 4 boxes: - Bx 1 = 30 CCIS Backpacks - Bx 2 = 30 CCIS Backpacks - Bx 3 = 22 CCIS Backpacks + 82 Hand Sanitizers - Bx 4 = 82 Face masks, Bank Request Form, Cashier's Check and Meal Credit Envelope. Box 4 is the only box that has a signature required - because of Cashier's Check. > BT, this is time sensitive, so make sure Stephanie is aware. Thanks! __x__ BT __x__ 5/23/22: > BT confirmed to send trip materials to school ____ BJS __FYI__ 5/27/22: > BT had pre-trip brief with Stephanie. > Receipt form signed and in DB. ____ BJS __FYI__ 6/13/22: > BT and ME had post trip brief with Stephanie. > everything went well overall. > charter on own. got home by noon on the last day!! Prime Limo out of Dallas? They misread the itinerary on 8pm departure for Saturday night. Driver caught it. Very happy with them. > hotel in Mobile - very nice. Highly recommend. Had a dinner - free! kind of a happy hour type thing. Great breakfast. > Got to Disney Spring 1 hour early - great. > Residence Inn was great, loved having the kitchenette. > UO Parade - she heard they are doing away with the super star parade. Just keeping morning march? I think Michelle hinted at this. Could be fake news. > UO "so much better than Disney". > NBC Sports Grille - "really good". Upstairs, buffet. Kids loved it, plenty of food. > Margartiaville - food wasn't as good as NBC. Interesting. > Disney - reasons why UO is better. UO is "nicer" to them as performers. Had tons of water, etc. Changing rooms were bigger. Were able to unload the bus and warm up in the shade. Let them wear shorts. Disney requires uniforms and directors in suits. > Kids enjoyed their time there. MK - she is tired of it. > Sea World - really fun. Kids had a great time. Would not spend as much time there as they did. They had done all the roller coasters and been to 3 shows by 1pm. Fun, but a half day park. Would have added the water park before heading home if they had known. All day dining was wonderful - but only at certain places and those certain places did not have enough workers. > TBA? Not this time. > 4 years until another big trip. > In 2 years they will do something. Considering Alamo bowl? Or maybe an overnight to a jazz festival or something. _____ BJS __FYI__ ____ HMS __FYI__ ____ CW __FYI__ ____ ME __FYI__
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Itinerary

GroupCollect
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	5/24/21: > BJS made attachment and entered rate as $0.00 since this trip was planned pre-GC.

Booster Tag Luggage Tags
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	Ordered 4/4/22

DST Thank You Gift
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Safer Travel Care Package
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Group Travel Videos
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

on own
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Transportation [+] More
	Under Contract Active (uncheck to make inactive)

Lunch - on own
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

$10 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Drury Inn and Suites
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Disney Springs (formerly Downtown Disney)
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Planet Hollywood Observatory
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Residence Inn Sea World
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Universal Orlando - 2-Day 2-Park PTP
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Dinner at Planet Hollywood featuring choice of Entrée: Guy Fieri's Straight Up with Cheese Burger: Cheddar (super melty), lettuce, tomato, donkey sauce served on a brioche bun served with Fries, Chicken Caesar Salad: Crisp romaine hearts, sliced all-natural chicken breast, croutons, and shaved Parmesan, served with Caesar dressing, Six Cheese Chicken, Macaroni and Cheese: Sliced all-natural chicken breast and cavatappi pasta tossed in our 6 cheese creamy sauce, finished with seasoned bread crumbs, Chicken Tenders served with Fries, all served with appropriate sides, Dessert and unlimited soft drinks, coffee and tea.
Item Notes ( Print Note )	4/7/22 <HMS received contract for dinner on 6/5/22. <Did NOT sign contract 4/28/21: > BJS updated date in TPMS since trip dates have changed, but HMS needs to advise restaurant and get an new reservation for Dinner on 5/31/22 at 7PM. ____ HMS ____ 7/19/21 <HMS requested new dates for PH 3/31/22 Good evening! I have my final numbers for my group, Madisonville HS Band on 5/31/22 at 7:00PM. There will be 82 people (65 students and 17 adults). I have also attached the food allergy form for the group. THANKS! 5/26/22 <HMS emailed peter and requested to pay in full \<sent final itinerary PD

Universal STARS - Band
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Performance [+] More
	Under Contract Active (uncheck to make inactive)

Universal Dining Card
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

NBC Sports Grill and Brew
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Jimmy Buffetts Margaritaville - Universal CityWalk
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Misc - Wildcard
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Disney Youth Group Admission - 2-Day Starter
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Disney Dining Card
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

SeaWorld - Orlando
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Breakfast - on own
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Disney Performing Arts On Stage - 2-Day Starter Ticket
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Disney PAOS - Parade
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Performance [+] More
	Under Contract Active (uncheck to make inactive)

Hampton Inn - Moss Point
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)