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Trip Reports: Bible (Basic Trip Report)

General Trip Information


Updated	Thu May 22, 2003
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	8/30/00: > Sandi called re: fererral from Roanoke Fashion Marketing teachers. > Trip to NY with stay in Meadowlands area. > Has used different travel agencies over the past few years, but has always had to pay out of pocket once on trip, coaches never showed up, etc. > She is very anxious, obviuosly due to close proximity of her departure date. > Excited to hear about our attention to detail and quality and most importantly our "All-Inclusive" approach. > She mentioned possibility of flying, but then went on about a motor coach, so you may wish to encourage this line of thinking. > DSC to call this afternoon to get additional particulars and set appointments as needed. If you can get all we need for PTP over phone, no need to drive to Roanoke just to get PGIF completed. > BJS completed Bible as much as possible. __X__ DSC __X__ 8/30/00: > DSC spoke with Sandi. She is very impressed! > REL, please get quotes for 1-47 from Linkous, H & R, National and Newton for 1-47! She does not want Abbott. > Meadowlands hotel. > All-Inclusive Meal Plan > Thursday evening Dinner, then Musical. (Beauty & The Beast or Phantom) > Friday = Lunch - $10 MC > Dinner at HRC. > Empire State at night following dinner on Friday > Guggenheim > MET Museum of Art > SoHo / Chelsea area for shopping / galleries, etc. time on own Friday > Shopping at Pier 17 as well. > Saturday - Museum of Modern Art > Shopping Time at Macys, SAKS, Bloomingdales, Lord & Taylor, Rockefeller Plaza, etc. > $10 Meal Credit for Lunch at Macys, departing for home at 3pm. > $5 Meal Credit Dinner en route. > Budget = $300 - $400. > As trip is slated for late November, we hope to have PTP completed by 9/7/00. DSC will deliver PTP ASAP! 8/31/00: > BJS completed IOG and entered as many inclusions in system as were there. > MWL, please complete the system entry by calling Guggenheim & Musuem of Modern Art and entering their information in the system. Also call Pier 17 Pavilion and get their information, hours, etc. (it is basically just a shopping mall/area). Once entered in the general information, please attach to this particular client as well. On the Museums, we can work them just like we do the MET Museum if need be. See what they say. . . > REL, please get charter quotes for 1-47 from Linkous, National Coach, Newton & H&R. > DSC to deliver PTP week after Labor Day. We need to have this one finished by 9/7/00. __X__ REL __X__ __X__ DSC __X__ 8/31/00: > FYI, Jackie called from Embassy Suites Meadowlands. They are sold over these dates in November/December. 9/8/00: > BJS completed PTP. > MWL, please process per SOP. > DSC to pick-up late this afternoon for delivery to Roanoke on Monday, 9/11. __X__ MWL __X__ 9/13/00: > Per DSC mtg with Sandi on 9/12 . . . > Change musical selection to Phantom of the Opera. > Principal has Ok'd trip. Central office has to do the same. She expects no problems. > Charter Choice = Linkous. > REL, please secure contract from Mike Linkous for 1-55 passenger coach. > DSC to call and see if she is ready for Contract. She will advise. > BJS adjusted due dates and we discussed combined Deposit / First Payment of $100 to be due with contract and all forms on 9/29/00. __X__ REL __X__ 9/14/00: > PER DSC conversation with Sandi . . . > Group is ready for Contract. > Per note of 9/13/00, they want one 55-passenger from Linkous. REL, if you have not already done so, please secure the charter contract for this trip from Mike Linkous. > MWL, please review inclusions, confirm and reserve as needed. > BJS would like to mail Contract Notebook on 9/19/00. 9/14/00 MWL 9/19/00 9/20/00: > BJS completed Contract Packet & Deposit / First Payment Inv #2697, $3,100. Due: 9/29/00. > Everything is due: 9/29/00, with the exception of the Balance. > MWL, please process per SOP and mail FEDEX SON this afternoon. Thanks! 9/20 MWL 9/20 10/2/00: > Rec'd Contract, FPGF, HIF, Room List and Check #22617, $3,100. INV #2697 - PIF. > Total pax = 37 (31 + 6) > Rms / Pax 08 Q / 32 01 T / 03 01 D / 02 00 S / 00 TOTALS = 10 Rooms and 37 pax GUARANTEED. > FM & MWL, as this group is now UNDER CONTRACT, please review all inclusions, order and guarantee as needed. Thanks! 10/2 FM ____ 10/3 MWL ____ 10/5/00: > BJS prepared, faxed and mailed Final Payment INV #2703, $11,153.00. Due: 10/31/00. 10/31/00 > Sandi called and spoke with MWL as DSC was on another call. > She had 2 ?'s--Credit cards-Y or N, and just letting us know that she will actually be putting the balance in the mail tomorrow afternoon as some of her kids had paid her late. > MWL told her that was fine and would make a note of it. 11/8/00: > Per DSC, Sandi said the check went in the mail on November 2nd. We sould have it today at the latest. 11/8/00: > Still no check! Per Sandi - it was sent to the old PO Box. > They will have a new check written and sent 2-day. > Dr. Martha Cobble called (Principal from CSHS). > BJS called Ashland PO and they return closed box mail daily; therefore, it is already on its way back to CSHS. > BJS LVM for Dr. Cobble - please send new check USPS 2-day. We expect to receive it on Friday. . . 11/10/00: > Rec'd Check #22790, $11,153.00 for Final Balance. INV #2703, PIF. 11/13/00: > BJS completed Final Itinerary for Proofing. > MWL & FM, please proof per SOP. __X__ FM __X__ __X__ MWL __X__ 11/14/00: > Final Itinerary Packet was completed & DSC picked up for delivery to Client in Roanoke on Thursday, 11/16/00.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Itinerary

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Lunch from your choice of eateries en route, via a $5 Meal Credit.
Item Notes ( Print Note )

Courtyard Marriott - Meadowlands
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	8/31/00: > BJS LVM for Declan Burton. > 12 dbl/dbls, arriving 11/30/00 & departing 12/2/00. 9/5/00: > BJS spoke with Declan. > She will check on availability and get back with us later today. 9/5/00: > BJS called Declan, She is gone for the day! (at 3pm) > Spoke with Al, in group sales > Rate = $110 + 6% > Rooms are available. > All American Buffet = $9.95 ++ (6% + 18%) = $12.45 > Al will put together K and fax later this week. 9/5/00: > Rec'd K via fax. 9/20/00 > MWL faxed signed K to Declan. 10/12/00 > MWL faxed CC Auth to Declan for Deposit--$500. 10/30/00 > MWL faxed CC Authorization for Balance for this group. > 22 Rooms X $110 +6% tax = $2,565.20 > $12.34 X 2 Breakfasts X 37 people = $913.16 > TOTAL $3,478.36 - $500 Deposit = $2,978.36 Balance Due. > Also faxed Rooming List and Hotel Information Form.

Hard Rock Caf�/N.Y.
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Phantom of the Opera
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Metropolitan Museum of Art
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Guggenheim Museum
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

$10 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Shopping Time
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Suzie's Restaurant
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Empire State Building Observatory
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Museum of Modern Art (MOMA)
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Macy's Herald Square
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)