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Trip Reports: Bible (Basic Trip Report)

General Trip Information


Updated	Fri Jul 25, 2003
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	Brett Taylor E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	8/28/02: > Bus Co = Franklin + 1 other quote. > Universal Lights, Cameras, Action, with Performance Groups = Parade Band, including Color Guard plus a Concert Band and possibly a Jazz Band. > Wet n' Wild Friday afternoon with Lunch Picnic > Downtown Disney Friday PM, after check-in. > Universal Saturday & Sunday. > One Day Disney Admission for Monday, then drive home thru night after park closes on Monday and arrive school on Tuesday, 5/27/03. > Budget = NGT $450 all-inclusive > DSC will actually handle account; however, as she was en route to WV, BJS went ahead and took the call. > BJS completed IOG and Bible, also made CFS. > BJS will fax to Franklin & Newton for Charter Quotes (2-47s). > MWL, please review all inclusions and update as needed. Also secure hotel block at Homewood Suites. Thanks! > PTP to be completed NLT 9/4/02. __X__ MWL __X__ 9/6/02: > BJS completed PTP then faxed and emailed to Client > Emailed to DSC. > DSC to follow-up early next week. 9/10/02: > Delete day at Disney. > Leave Thursday at 4-5pm w/Dinner en route (on own). > Wants B-fast Friday in Orlando at HRC. > Fri PM- Old Town Performance & Visit. > Downtown Disney Monday AM & Lunch there with $10 MC. > Depart Monday 5pm, dinner enroute, arrive school Tuesday AM - no b-fast required. 9/24/02: > BJS revised IOG with DSC on phone. 9/25/02: > BJS made revisions to attachments and Bible. > MWL, please give the revised IOG the "Once Over" - I don't really see any vendor things that need to be confirmed or changed at this point in order to prepare Kim's Revised PTP; however, you will know better than I . . . Please advise. Thanks! __X__ MWL __X__ 9/25/02: > BJS completed PTP Rev1. > DSC to p-up tomorrow AM en route to Tidewater. > Charter Quote and K are already in house from Franklin. 10/18/02: > Per Kim, go to Contract based on PTP Rev1. > MWL, as this is going to contract, please review and confirm all as needed. Thanks! > CN to mail NLT 10/24/02. __X__ MWL __X__ 11/2/02: > BJS completed and processed Contract Packet, including Deposit INV #3278, $3,900.00 due with K on 11/20/02. Also included First Payment INV #3279, $14,539.00 - due 02/21/03. > No CCIF required as we are doing their transportation. > DSC to p-up and deliver Monday AM. > MWL, as I was unsure if Lights, Camera, Music! required an Application, I did not put a due date on the deadline schedule. If one is required, please prep and include in CN if you get this before DSC picks it up Monday AM. If she has already come and gone, please mail to Kim Baugh today and ask that he return it with his K NLT 11/20/02. Thanks! __X__ MWL __X__ 12/12/02: > Rec'd signed Contract and check #1042, $1,000.00. Partial payment toward Deposit INV #3278. Balance due on INV #3278 = $2,900.00. ____ MWL - FYI 2/10/03: > Kim called - numbers looking to be closer to 60 rather than 90. > Check for $5,000 has been requisitioned. 3/18/03: > Rec'd check #35788, $5,000.00. Deposit INV #3278 PIF. > Also applied $2,100.00 to First Payment INV #3279 - Balance due on this INV = $12,439.00. 4/4/03: > Rec'd FPGF, HIF and RL. > Total Pax = 55 (45 + 10) > Rms / pax 3 Sx / 18 4 Qt / 20 1 Q / 04 3 T / 09 2 D / 04 00 S / 00 TOTALS = 13 ROOMS and 55 PAX (45 + 10) > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! > BJS updated IOG and Bible as needed. > Group will lose 1 comp and cameras in order to avoid price increase. __X__ MWL __X__ 4/9/03: > HMS, per DSC, cancel one of Kim Baugh's 2 47 passenger coaches. He will be using just one and the balance will be traveling on own. Thanks! __X__ HMS __X__ 4/22/03: > BJS faxed and mailed Final INV #3522, $15,755.00 - due: 4/7/03. 4/30/03 > MWL called and asked DSC to FU with Kim to see when his $15,000 + would be to us. > DSC said she would call and then let us know. 5/6/03 > Still hadn't heard anything from DSC or Kim--MWL called DSC. > Per DSC, Kim is collecting final $$ from group and will have it to us as soon as he can. > MWL told DSC that we could do NOTHING until we recv'd it so would she get a date when he expected us to have it. > She sais she would--we'll see. 5/19/03: > BJS faxed FI to Kim's attention and the mailed complete packet via FX PON for arrival on Tuesday NLT 10:30 AM. > AMH spoke with Kim and told him to expect package tomorrow AM. 5/22/03: > As Kim is leaving today and we still do not have his Receipt Form, BJS called to confirm receipt of package and ask that he fax the Receipt. Could not get through to Kim - hate to assume he has it, but I feel certain, knowing Kim, that he would call if he didn�t get the box!
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Itinerary

Hard Rock Caf�/Orlando
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Enjoy this morning’s Breakfast at the Hard Rock Café including Fresh Fruit Medley, Scrambled Eggs, Pancakes or French Toast, Assorted Bagels and Pastries, Applewood Bacon and Breakfast Potatoes. Soft drinks, coffee, or tea.
Item Notes ( Print Note )	10/21/02 > MWL called re: this reservation as follows: 5/23/03 @8AM 90 people > MWL LVM for Karen with the above info--waiting for a CB. > Velia Lee called back--new Sales Manager for thie location and will be our contact from now on. > Per Velia, has availability and will be faxing confirmation this afternoon. 10/22/02 > Recv'd confirmation via fax this morning. > Signed K due back on 11/23. 12/3/02 > Got an extension for this group as we do not have signed K. > Velia is OK--just let her know what's going on as soon as we can. 3/1/03 > MWL signed K for this group's reservation. > Even though they have projected lower numbers, MWL will keep the group size the same for now. 4/14/03 > MWL LVM for Velia reducing the group size b/c they have come down a bunch due to trying to keep trip going. > Approx 55-60 total people. 5/15/03 > MWL emailed Velia to double check on a couple of details for this group; 1) price with 6.5% tax rate change, and 2) confirming 1 per 25 comp for breakfast groups. > Waiting for a reply. 5/16/03 > MWL re-faxed the contract that was faxed to Velia on March 1 to Velia today. > It marks out the 75 person minimum and was initialed. > Velia called--she has no record of receiving this K (with the mark out) and since they have a strict rule of a 75 person minimum, she will have to get permission to make this happen for 55 people. > Also says she didn't get my phone message. > She also went in to explaining about the policy, etc., which MWL understood which is why I marked it out! > We will see what happens---this should not be a big deal!!!!!! 5/19/03 > MWL recv'd guarantee form via fax--total = 55 people. > Perfect--MWL will request check for PIF accordingly and fax back guarantee. > MWL faxed back guarantee--all set for now, just waiting for the check. 5/20/03 > MWL sent out check for PIF to Velia's attention this afternoon via FedEx 2-day delivery. > MWL will advise Velia today. > Done. > MWL emailed Velia this afternoon--she replied with a "thanks" for the update. 5/22/03 > MWL recv'd VM from Velia re: Warwick HS Band--just checking--MWL to return call at convenience. > MWL called and LVM for Velia confirming the time and # of people (8am & 55 total). > All is set and GTG. 5/23/03 > Kimba was about 1 1/2 hours late to breakfast this morning (the bus picked them up 1 1/2 hours late last night), so special arrangements had to be made to make sure b-fast happened this morning. > BOTTOM LINE: BJS spoke with Velia and took care of arrangements, which are the group will be late and there will be a $5 surcharge per person for re-doing parts of the breakfast (re-cook eggs, etc.). > Velia called and LVM for MWL to please call to discuss actual amount of surcharge and how to process. > MWL called back and LVM--playing phone tag. > $1.95 surcharge pp = $107.25 5/29/03 > MWL mailed out company check for $107.25 = surcharge in regular mail today. > All set and done!

Wet'n Wild
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	10/18/02 > MWL called and spoke tih Cyd and made reservation as follows: 90 people 5/23/03 includes picnic > Per Cyd, fine and she will be faxing the confirmation. > Recv'd confirmation--all set and GTG.

Homewood Suites - Kissimmee
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Old Town
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

$10 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Homewood Suites
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Universal STARS
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

Universal Orlando Meal Coupon
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Downtown Disney & Marketplace
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)