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Trip Reports: Bible (Basic Trip Report)

General Trip Information


Updated	Mon Dec 16, 2024
Trip Name	Montoursville High School Band and Choir-Orlando, FL-11-30-2024
Client	Back to Client \|\| E-Mail
Sales Rep	Brett Taylor E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	Montoursville, PA to WDW Resort = 1098 miles = 17 hrs. non-stop PEAK SEASON DATES!!! 9/15/23: > BT met with Kirsten - new CD at Montoursville and Adam Wright referral. > She has been there for 3 years and gave me the story on the new BD who replaced Adam. BD sounds like a dick, has his own tour co. Doesn't want to be "like Adam". CD did day trip to NY with them and tour co. "was a disaster". She is going to try to get him to join her trip, so then would be 2 buses. We shall see. But she is NOT fishing...Adam sang our praises and she does not want to work with that tour co. > Budget - $1100? ($2000 is too much). Had asked about flying, but BT brought her down to Earth. $1100 may not be enough for what she wants to do. > Off property - suites are fine. > Used S. Williamsport as a guide. Depart 12/1/25, return 12/6/25. > 4 park days - starter. > Candlelight Processional. HMS - do we have ANY info from WDW on this? Like when will app process take place, etc.? Nothing online. Usually it comes out in May if they go by pre-Covid. > But group has admin blessing and she can get approval this fall to get under K and started on payments. Perhaps she should apply for a performance or workshop as a backup plan? > Definitely by bus. Executive, Fullington, Anderson. > IOG R&A set for Thursday 9/21 at 12:30pm. > BT added to WB - but perhaps time to start the 24/25 WB? _X___ BJS ___X__ ____ HMS _____ ____ CW _____ 9/20/23: > GL wanted to back the trip up a day - now 11/30 to 12/5. > BT updated IOG and dates in TPMS accordingly. __X__ BJS FYI ____ HMS FYI ____ CW FYI 9/21/23: > BT, careful when making standard attachments - 2nd time today something other than Group Collect was attached. See below and delete the incorrect attachment and add the correct one. The other trip was Loudoun Co HS Band, you attached Group Payment Service - I fixed that one. > BJS reviewed IOG and updated IOG and TPMS as needed. > Ready for this afternoon's IOG R&A. __x__ BT ____ 9/21/23: > BT had IOG R&A with Kirstin. > Trip looks good. Band is NOT going...boy, that new BD sounds like an even bigger ass hole than I thought. > Ready for TO. BT scheduled for 10/5 at 12:30pm. __X__ BJS _X__ ___ HMS ____ ____ CW ____ 9/25/23: > Good news I suppose - after much discussion, band has decided to join this trip. He seems like an ass hold, but now at least we have an opportunity for him to see the light. > Band will do workshop, choir will do Candlelight. > Shortening by a day - only 3 park days. Departure date is the same. > BT updated IOG and dates in TPMS accordingly. > TO is still scheduled for 10/5 at 12:30pm. Have a look at IOG in case it needs another R&A. Can do this week if needed. My only concern is that the 3 park days now limits the workshop and Candlelight to middle park day...but now they would have 2 buses. Plus it's Monday...to better chance for both. Just makes me nervous that choir can't apply until June 24. __X__ BJS __X__ __x___ CW ____ ____ HMS ____ 10/5/23: > BJS reviewed and updated attractions as needed. > Ran rates and entered below starting at $809 Qnt. T1 = 72 - 80 T2 = 63 - 71 +$20 T3 = 54 - 62 +$40. > CCIS+ = $23pp. > BSJ completed TO Pack for this afternoon's meeting. > BT, be sure to point out the note I included in the list of inclusions about Choir applying for regular DIC Performance for the time being. > Also,, they will have sticker shock! Peak Season and the buses are in the $20k's!!! __x__ BT ____ ____ HMS FYI _x___ CW FYI 10/5/23: > BT had TO presentation with Kirstin. > Fullington is charter choice. > Trip should be approved at board meeting next Thursday. Should have go to K after that. __X__ BJS FYI __x__ CW FYI ____ HMS FYI 10/17/23: > BT heard from GL - go to K! > Principal approved trip, but it's not on the board meeting until 10/24. But since principal approved, should be a formality. __X__ BJS ___X__ ____ CW _____ ____ HMS FYI 10/29/23: > BJS completed TO K version. > BJS completed K Packet. > “Montoursville HS Band & Choir Orlando Contract Packet” has been successfully sent for signature. > K due 11/6/23. > 1st $ due 11/24/23. > Please review and proceed as needed - Thanks all! __x__ BT ____ ____ HMS ____ ____ CW ____ 11/2/23: > Rec'd signed K. > As group is now UNDER CONTRACT, please review and proceed as needed - thanks all! > This is a 2024-25 Season Trip. > Directors are new since the last time they traveled with us. __x__ BT ____ ____ HMS ____ ____ CW ____ ____ MLL ____ 12/21/23: > GL heard from Disney that her choir video did not match what she submitted as her number of singers - more in video than on application. > She asked how to best handle this - thinks she could have upwards of 40 singers which would match the video. BT told her to tell them that so we get the confirmation. The plan is to cancel the performance if she gets into Candlelight. > HMS asked if group thinks they need more rooms. So BT clarified with GL. > Her response: Thinks they will likely be 50 pax total. Lots of crossovers between band and choir, so mins. of 20 not an issue. However, apparently "the kids are telling me he (the BD) isn't pushing the trip or sharing out the information as much as I am." > BT is setting up a meeting with her in early Jan. to review and discuss. She needs to get this ass hole on the fucking stick! ____ BJS FYI ____ HMS FYI ____ CW FYI 2/15/24: > Per GL - they want to go ahead and cap at 56 and drop a bus. > 48 confirmed in GC right now, she does not think they will get more than than 1 bus. > Original plan was 70 + 10 = 80. BT updated on Status schedule, IOG, and Bible Numbers to 50 + 6 = 56. _____ BJS ____ _____ HMS ____ _____ CW ____ 5/16/24: > Check #011481 for $2411.75 rec'd (on April 30 and BT never got it!) > Bulk Credit "Spring 24 Payment" for $2,411.75 approved. 8/7/24: > Check #161 rec'd for $7700.00. > Memo "Orlando trip bus pmt." > No bulk credit - this appears to be a booster contribution toward the overall cost of the trip. 8/21/24: > BT and BJS discussed the workshop add on cost and the two options for keeping the workshop on 12/2 or asking them to move it to departure day. Shared with GL. > They have decided to keep the workshop on the middle park day with Candlelight. > HMS - please request the 7am workshop for them. > This will require a grab and go for approx. 31 + 1 pax at $15 each. BT added to Invoice adjustment depending on final pax count. > $38 additional workshop fee for approx 24 pax also added to final invoice adj pending final pax count. ____ BJS FYI ____ HMS ____ ____ CW FYI 9/3/24: > BT confirmed that the group DOES want to add the Mickey Xmas party at $203 / person for their initial park day in MK. > We did the math and they have enough money for this in their trip cost. > BT added to final invoice adjustment. ____ BJS FYI ____ HMS ___ ____ CW FYI 9/4/24: > BT confirmed with GL that their number will be 55 total pax. Final forms due 9/13. So HMS, 55 will be the number for the xmas party tix unless you can wait until 9/13 forms to be sure. 55 is what is confirmed in GC and registration is closed. > Recalculated math with GL and they decided to reduce total cost of trip by $50 per participant. Even with the addition of the xmas party tix, this should leave them with a much smaller refund due after reconciliation. > Final payment is this Friday. BT adjusted in GC accordingly. ____ BJS FYI ____ HMS FYI ____ CW FYI 9/9/24: > Check #011622 for $3341.00 rec'd. > Bulk Credit "Final Bulk Payment" for $3,341.00 approved. 9/11/24: > BT reviewed all forms downloaded and rec’d on 9/11/24 (RL, BL, FA, FPGF, HIF, EPGF, + Disney Park Selection form). > Total Pax = 55 (45 + 10). > RMS / PAX 07 Qt / 35 01 Q / 04 04 T / 12 01 D / 02 02 S / 02 TOTALS = 15 ROOMS and 55 PAX (45 + 10). > AE Updated Bible Numbers, IOG, and Status Schedule. > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > Comps are 2. > The group will be traveling on 1 bus. > AE updated Tiered Pricing and checked Final Tier Pricing box. The group is in Tier 3. > AE completed AE portion of the Invoice Preparation Procedure. > AE added trip to Jassby and sent Jassby info sheet / email to GL. > AE added booster tag info to Booster Tag Google Sheet. > Final date payments are accepted in GroupCollect was 9/10/24. ____ BJS ___ ____ HMS _____ ____ CW _____ __X__ JR ____ ____ JHT _____ 9/13/24: > BT completed the post departure trip protection manifest and added the group's forms folder. ____ BJS FYI ____ HMS FYI ____ CW FYI __x__ JR FYI 9/20/24 > JR “Advice for Traveling Teachers - Safety Booklet” has been successfully sent for signature. 9/23/24: > Rec'd signed Advice for Traveling Teachers Booklet & saved in DB 10/2/24 > JR Shipped lanyards, badge holders, 1 LL Bean Bag to Kristin. 10/14/24: > BT and BJS reviewed final inv. > REFUND due = $220.44. Entered on Invoice prep. > BJS completed Jassby worksheet and BT set allotment in Jassby. > BT sent final invoice to GL. > MLL - please send refund check made out to "Montoursville High School Music Boosters" to the attention of Kirstin Gist at Montoursville High School 700 Mulberry St. Montoursville, PA 17754 __X__ BJS FYI ____ MLL FYI 11/21/24: > BJS EM'd FINAL ITINERARY BOOKLET to Kristin et al. > As Final Itinerary is now complete, please review carefully and proceed as needed. > FI Boxes shipped this afternoon via UPS for school arrival on Monday. > BT, in addition to the stuff in the FI Box, BJS shipped 55 blue CCIS backpacks and 55 orange luggage tags. This is a nice surprise for them and they will be for the Candlelight kids to use to have their costume parts in for the day they are in EPCOT. It is noted in the Final Itinerary. we only had 80 left and none of the CCIS groups left to travel this season could use them since we didn't have enough. Will also be one less thing we have to move when we move to a new office location in May. __x__ BT ____ ____ HMS ____ ____ CW ____ 12/16/24: > BT Had post trip debrief with Kirstin. Bus Transportation: > First bus driver was fine but less personable compared to the second one, who provided better communication and guidance during stops. Bus amenities like plugs and DVD players worked well, but sleeping on the bus was uncomfortable (as expected). Dining Cards and Meal Vouchers: > No issues reported with meal stops or dining cards. > Students enjoyed Mickey's Very Merry Christmas Party, including ornaments and cookies. Itinerary Feedback: > Times on the itinerary had them getting places early. Guess it's not as crowded during xmas party events...so they did not need a lot of extra time. Some said "could have had time to ride other rides". Hotel Check-In: > Smooth process with pre-prepared room assignments; students were easily directed to their rooms. Breakfast: > Early morning grab-and-go breakfast (muffin and banana) was insufficient for some students, leading to hunger before activities. BT explained that these are hit or miss. May want to add a note for any other groups with grab and go for adults to plan to supplement if possible. Workshop Experience: > Students enjoyed working with the director and the use of headsets for recording. > Positive feedback about the Candlelight narrator, kids were excited. Candlelight Processional: > Students found it to be a memorable and enjoyable event. Park Day: > Park day went smoothly with clear communication about the end-of-day transition to the bus for departure. Future Plans: > Every other year group. BD will be planner for that one and he is "already planning for Nashville" for spring 2027. Not sure what this means, but CD will encourage him to stick with us. Gave her a heads up about cost for Nashville...not going to be much less than Orlando. > Disney/Orlando in the rotation for larger trips (every 4 years). ____ BJS FYI ___ HMS FYI ____ CW FYI ____ ME FYI
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Itinerary

Disney Soundtrack Session: Instrumental (formerly You're Instrumental)
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

Disney Soundtrack Session: Instrumental (formerly You're Instrumental)
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

Group Collect
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Safer Travel Care Package
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

DST Thank You Gift
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Booster Tag Luggage Tags
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Fullington Trailways and VIP Limousine
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Transportation [+] More
	Under Contract Active (uncheck to make inactive)

Executive Coach, Inc.
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Transportation [+] More
	Under Contract Active (uncheck to make inactive)

Susquehanna Trailways
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Transportation [+] More
	Under Contract Active (uncheck to make inactive)

$15 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

HUB
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Disney Performing Arts on Stage-3 Day Starter Ticket
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Disney Dining Card
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Disney Meal Coupons
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

SpringHill Suites Orlando at Flamingo Crossings
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Disney Candlelight Processional
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)