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Trip Reports: Bible (Basic Trip Report)

General Trip Information


Updated	Thu Mar 23, 2023
Trip Name	Bishop Carroll Catholic High School Band and Choir-Orlando, FL-03-10-2023
Client	Back to Client \|\| E-Mail
Sales Rep	Martin England E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	Bishop Carroll Catholic HS to Orlando, FL - FLYING HS to Wichita Dwight D Eisenhower NTL Airport Central Standard Time. (2.5 miles) 1/18/22: > BT and ME have met over GTM with Ben Reilly (GL) on a couple of occasions fall of '21. > BT and ME worked a tentative IOG with GL on 9/28/21. > ME created DB folder and tentative IOG is in there. Needs R&A by BJS so we can move forward > After several months of waiting and email conversations, the trip has been approved by the school for them to travel in 2023. > Dates of trip are 3/10/23 to 3/15/23 > PAX 160 (140+20) > 2/2 WDW UO with UO STARS workshop > GL mentioned talking to kids about it around 2/14/22, TO around 2/9 would be great to have the "ground package" ready. Obviously won't know anything on flights at that time. > ME added trip to WB _x__ BJS ___ ___ HMS ___ 1/21/22: > GTM with GL this morning to clarify a few questions I had. > Group ok with sextuple occupancy for budget help. Cabana Bay or possibly Dockside > Group would like $30 for in park meals > ME updated tentative IOG in DB with meal $$ change _X__ BJS FYI ___ HMS FYI 01/24/22: > BJS reviewed and updated IOPG as needed. > HS is close to the Airport in Wichita, so we are figuring group will just meet at the airport. > BJS updated flight blocks on IOG to resemble some of the flights I found on Kayak via American Airlines on a Friday - Wednesday itinerary in October '22. Gave us an idea of what might be available next March or at least see that not everything is 9+ hrs via air for the time being. > Obviously Travel Day Meals may need to be added and / or adjusted once we have an actual flight schedule. > ME, ready for IOG R&A. __x__ ME _x___ ____ BT FYI 1/24/22: > IOG approved by client "Feel free to move ahead." > TO scheduled for 2/8/22. Still awaiting confirmation of time that day. > ME updated WB __X_ BJS _X__ ___ HMS ___ 2/1/22: > ME just received confirmation for 2/8/22 @ 12 central for TO > I know that is only a week away now because we were waiting on confirmation. Please advise if that will still work for TO ground package since air won’t be available. > ME updated WB __X_ BJS _X__ ___ HMS ___ 2/8/22: > BJS updated number on IOG to match the number in the system (160 = 140 + 20). The IOG had 130 (110 + 20). ME, please confirm we are working with the correct number at today's TO. > BJS reviewed and updated attachments as needed and then ran rates and entered below, starting at $969 Quint. > These rates do NOT include any transportation - ground or air - since we cannot determine that until we have the flight schedule. > Hotel is the SpringHill Suites Lake Buena Vista Palm Parkway. This is a great hotel at an even better location on Palm Parkway between WDW and UO. Universal's Cabana Bay & Dockside are both available at this time, but rates are higher. Based on max occupancy option, Cabana Bay would increase rates +/- $100pp quint and Dockside which would be 6/suite would increase by +/- $60pp over the SpringHill quint. The main reason for these differences is the fact that the UO hotels do not include breakfast. We can make the change if they want, just need to be prepared for higher package rates. > Also, made a few changes since the IOG R&A due to comments we have been hearing from WDW and UO trips that have already taken place in 2022. Need to up the amount of the UO Gift Cards, so I made the combo $35 / day for lunch & dinner At WDW, went with a $15 Dining Card for Lunch and then a Disney Meal Coupon for dinners (it it by far they best value now that they are once again offering these as an option). > BJS completed TO - ME, please review carefully as I have included a few new pages / supporting documents that you may not be familiar with. BT is planing to review these with you. _X___ ME __X__ ____ BT FYI ____ HMS FYI 2/08/22: > Per ME, number should be 130 (110 + 20). > BJS updated in TPMS and then on IOG and in TO. ____ ME FYI ____ HMS FYI 2/8/22: > ME held TO with client today > ME did confirm the numbers of 130 PAX (110+20) are correct > "looks good" for the ground package of TO. I made sure to point out the meal additional $$ as recommendations from groups that have traveled recently. > ME emailed TO PDF to client with follow up questions answered regarding percussion equipment for STARS wksp. Standard percussion provided, but not wind instruments. Group needs to bring those with them. > GL asked about air fare "guesses" and ME explained we don't guess. See wide ranges of airfare depending on locations and time of year. > Client has many parents wanting to start payments ASAP. ME explained the process of getting under K for the ground package and then amend K when Airfare becomes available. Group seemed interested in this as a solution to get their parents paying ASAP. > ME and BT discussed GC payments after the TO. Once we get the go ahead for K, we will set up the Rate worksheet meeting and get guidance from GL on what they want to do with GC payments. > ME updated WB to reflect TO complete. > Awaiting word from GL to move to K. ME has very good feeling it will happen soon. __X_ BJS FYI ___ HMS FYI 2/14/22: > Received this email from client this morning. "Hello, Alright we talked a bunch on our end. Let’s go ahead and move forward to contract so we can get people started on payments". > Client understands K will only be for ground package until we can get air quotes. Will amend K once those are in. > MOVE TO K > ME updated WB for K ___ BJS ___ ___ HMS ___ 03/07/22: > BJS completed TO K Version and then completed Contract and sent via Docusign for signature, due 03/04/22. > Payment 1 due 04/09/22, $12,233.00. Invoice is in Dropbox and ME can send if the client needs it. > Transportation is TBD, both Air and then Ground. > BJS went ahead and sent to FMG, even though we are about a month ahead of schedules opening for these travel dates. > ME, please coordinate with BT to set up the GC information and how Transportation is to be handled when it comes to collecting funds - either build in a "safe" amount now (but we cannot project what this may be and the director needs to understand this implicitly) or increase monthly payments (once we have the air and ground contracted). Either way this has to be spelled out clearly to the group leader as well as the parents so EVERYBODY understands. _X___ ME __X__ ____ BT FYI ____ HMS FYI ____ JAF FYI 3/7/22: > ME emailed GL to check for contract in inbox/spam filter > ME setting up Rate-worksheet meeting of GC. Will confirm. > ME to check on large equipment plan during rate worksheet meeting. 03/08/22: > Rec'd Signed K. > As this group is now UNDER CONTRACT, please review and proceed as needed - thanks!!! __X__ ME __X__ ____ HMS ____ ____ JAF FYI ____ BT FYI 5/27/22: > ME spoke with GL on phone re: splitting the group flights up per the email convo BJS and ME had > GL feels like 4 groups would work with the numbers of adults he has, but obviously, the less split up the better if possible. > Perhaps we secure itineraries with FMG and await larger planes for southwest to be released. __X_ BJS _X__ _x_ CW ___ 5/27/22 > CW Replied to FMG to move forward with 4 groups, but to let us know about other options once other carrier dates become available. __X___ ME ___FYI__ 6/2/22 > CW Rec'd FMG quote. Will forward to ME. Please advise client. __X_ ME _X__ 6/8/22: > ME received word from client. "If you believe this is the best decision for us at this time, let's go ahead and reserve the spots on those flights. I'd rather have spots reserved so we can at least make sure we get there. Benjamin Reilly Director of Bands Bishop Carroll Catholic High School St. Peter Catholic School" > Go ahead with FMG refundable deposit and let's hope that Southwest comes through. _X__ BJS _X__ ___ CW ___ 7/28/22 > CW and BJS had discussed and did not move forward with the FMG quote in early June. Decision was made before the 6/8/22 note. > Another option was sent from FMG. While more expensive, it is the best times we've seen so far. > CW will fwd to ME and BJS. ___ME___ _X__ BJS_X__ 7/31/22: > BJS forwarded a pax email to BT and ME re: pax Keira Kuder. > Passenger error. Meant to only pay $150.00 on 7/31 payment and paid $1500.00. > BJS, BT, and ME agreed to refund all but the $150.00 that was intended. > BT completed refund and emailed the pax accordingly. Also added a party note in GC. ____ JAF _____ __X__ BJS __FYI__ ____ ME __FYI__ 8/8/22: > ME spoke with GL via email regarding air fare. Although we still await SWA for their dates, the air fare at Wichita is trending in the wrong direction. > GL said this about expanding to OKC or KC for other airports. "Hello, Sorry for the late response. Feel free to look at other airports if needed. As for the numbers, lets keep them the same for a couple more weeks and we can crack down on other people when students arrive back. > Whereas this may be an option, it has to make sense financially because if they change to OKC or KC for airport, there will have to be ground transportation to get them there, which may eat up any savings in air. > Perhaps we wait till SWA releases their dates and then ask. __X_ BJS FYI ___ CW FYI 8/16/22: > BJS reviewed GC numbers at this moment and time: Pending = 39 Passengers Confirmed = 72 Comps = 2 Passengers Possible = 113 > TPMS numbers are 130 (110 + 20). > We do NOT have any seats held for this group and the fact we are looking for 130 seats based on TPMS numbers, when less than 80 passengers are confirmed and only 113 have done anything in GC, is not helping as we continue to find flights that work withing their budget and timeframe. > I know it was just a week or so ago when he last replied, but it really is time for his group to make some decisions - the 39 pending need to complete the process and start paying, the 17 (130 - 113 = 17) who have done nothing need to do something or we need to drop their numbers, so we know realistically what we are looking for / need. __X__ ME _X___ ____ BT FYI ____ CW FYI ____ HMS FYI 8/16/22: > ME sent email to GL regarding the cancellation received and about the PAX update with flight numbers since we do not have flights held currently. > Awaiting response as to when the students come back to get a solid picture for numbers. > ME will advise office upon information from GL. _X__ BJS FYI ___ HMS FYI ___ CW FYI 8/16/22: > Responded quickly. "Yes she is cancelled because she is no longer in band this year and students come back in Friday so we'll need about a week to get them pushed to put money down." > Do we know when SWA are going to release the rates for their dates? the last release was about a week shy of when they are traveling? __X_ BJS FYI ___ HMS FYI ___ CW FYI 9/2/22: > Looking for an update from GL on numbers, ME checked in with Ben who replied ”I’ll check with Melissa but she is not in school today to double check her students. So I’ll give you the better number once I hear from her. I know everyone with a partial deposit are going but all are waiting on various income to arrive. Those will be big payments in the next couple months. Fr. Ed Herzog is signed up and will need to be comped. I know he is in the single room but we will use the extra funds to cover the difference or send you more money. Mary Rohleder is going on the trip and will be acting as a para/nurse for one of our students. For the comps it should be Ben Reilly, Melissa Seiler, and Ed Herzog at the moment. > Looks like we may know Tuesday once the choir confirms, but i think he’s thinking it will be the full 130 for airfare, but lets not assume. > That number probably isn’t going to help bring the cost per ticket down, unless maybe its at a different airport than Wichita. > ME comped Ed Herzog __X_ BJS FYI __X_ CW FYI 9/7/22: > ME spoke with GL on the phone this morning. He's expecting many of the pending to go confirmed. ME asked him to confirm the number of PAX for flights via email (so we would have the request in writing.) > GL Email to ME "By my count we need 123 plane tickets (18 of the pending passengers + 102 confirmed + 3 comps). __X_ BJS _X__ _x__ CW ___ 9/8/22 > Southwest came back with an itinerary out of Wichita altogether (123 seat), for $300 less than what we saw before. Asked to confirm booking. IOG updated with flight info. Departing much earlier but will be able to work with meal credits already worked in. > BJS is going to update that portion of the IOG next. ___ BT FYI ___ ME FYI __X_ BJS _X__ 9/8/22: > BJS, HMS and CW discussed options for group Orlando on arrival day since they are getting into town much earlier than originally planned. > Since we have no budget for anything other than $15 MC for Lunch and $20 MC for Dinner, we decided on Lunch ($15 MC) & Shopping at Mall at Millenia and then Disney Springs for the late afternoon and early evening w/ a $20 MC for Dinner there. > IOG has been updated accordingly. > ME, since we have this completed early this afternoon, please share the Director for his approval - both the SWA flight times and the plans for the afternoon on Arrival Day. > Southwest Air will be $847 per person round-trip. > As soon as approved, we will confirm & pay deposit on the SWA tickets and proceed with ground charter pricing in Orlando. > ME, if he can't get back to you before COB tomorrow (Fri., 9/9/22), make sure he knows to get back to me on Monday (9/12/22) for we have to confirm and make the air deposit payment on 9/14/22. Thanks! ___x_ ME ____x __x__ CW FYI ____ HMS FYI ____ BT FYI 9/12/22: > email from gl “ Itinerary changes look good to us. I’m still checking on somethings how we want to handle the difference but we will probably just add $150 to the overall price for everyone. I also had a question for my account. If I upgrade to a single room, will that mess up my comp? I was hoping to just pay the difference so I can have my own room during the trip. ” > ME spoke with GL on the phone and confirmed yes to the itinerary changes and deposit for SWA flights. > In regards to the flight increase from the original rate worksheet, he did say they were going to increase the package rate by the cost difference. ME asked for that instruction to be sent to ME in an email form. > Ben wants a room by himself and is going to cover the cost of the difference from a normal adult package to a single. ME and BT discussed how to do this in GC. ME asked for GL to include this request in the email regarding the package price increase.ME will add note upon written request. __X_ BJS __X_ ___ HMS ___ x___ CW ___ ___ BT FYI 10/27/22: > ME is meeting with GL on some rate worksheet stuff. > CW, is there any way we can look at Windstar based costs based on the SWA FMG itinerary? __X_ BJS _X__ __x_ CW ___ 10/28/22 > CW sent CQR to Windstar. Did a very rough estimate based on pricing Erika gave. See notes in Windstar attachment. _X__ ME __X_ _X__ BJS FYI 10/28/22 > Rec'd quote from Windstar _X__ ME __X_ 12/20/22: > Received check # 3524 for $987.50 > check is for PAX Rosales "scholarship.: > Rosales balance was only $985, so ME make a bulk credit for $985 and approved to zero his balance. > Check as a remains $2.50 left over for the general fund. __X_ BJS FYI ___ MLL FYI 12/26/22: > ME reviewed all forms downloaded and rec’d on 12/23/22 (RL, BL, FA, FPGF, HIF, EPGF, & APM) > Total Pax = 121 (80 + 41). > RMS / PAX 15 Qt / 75 06 Q / 24 02 T / 06 06 D / 12 04 S / 04 TOTALS = 33 ROOMS and 121 PAX (80 + 41). > AE Updated Bible Numbers, IOG, and Status Schedule. > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > Comps are 4. > Group has identified a designated healthcare professional (room 31) for a 50% discount on their package. They are in a DOUBLE room. > The group will be traveling on 3 buses (ORLANDO ONLY). > AE updated Tiered Pricing and checked Final Tier Pricing box. The group is in Tier 1. > Final date payments are accepted in GroupCollect is 12/16/22. > *Group only needs 120 Airfare as 1 PAX is not flying. ME indicated this on the Final Invoice Adjustments from in Google Drive.* __X__ BJS _X__ ____ HMS _____ __x___CW _____ ____ MLL_____ ____ BT FYI 1/6/23 > Meal Credit survey response rec'd > Ben Reilly chose option 1. Proceed as planned with the Cashier Check being sent to your group in advance of travel and withdraw cash from your local financial institution for the meal credits. ___ BT ___ __X_ BJS ___ 01/10/23: > In ME's review of the INVOICE, he recognized that the Double and Single Rates in TPMS were not the same as those in the sign K. > BJS updated TPMS and INV accordingly and saved in DB as Bishop Carroll Invoice - REVISED by BJS. ____ ME FYI ____ MLL FYI 1/15/23: > INVOICE should be ready for group but BJS would like a final review by ME and MLL before we consider it final. > Please review and advise if all is good or we need to make any other adjustments. Thank you both :-) ____ ME ____ ____ MLL ____ 1/16/23: > ME reviewed invoice. The refund amount looks to be accurate based on what ME thoughts and caclulations would be during forms processing. It MIGHT be confusing to the GL to get that invoice where it says "thank you for your business please send a check to." Maybe we word that as "thank you for your business, a check with an overage is being sent to your group." IDK. even with the negative number, some folks might be confused. > ME would explain that in the email that would be sent with the invoice (but some folks still wouldn't understand.) _X__ BJS _X__ ___ MLL ___ 02/06/23: > BJS shipped MCCC & BRF via UPS to the school. > ME, please alert client to be on the look-out. General signature required on the delivery. ____ ME ____ 2/17/23: > ME recieved a request from the GL to find out when the Final Itinerary meeting would be as they HAVE to have a meeting with their parents at least 10 days before their departure per school policy. > ME reminded him that our meeting typically occurs 7-10 days before departure depending on when the office sends the FI box. > GL is really anxious to get that in. ME sees that the office has the FI meeting on 2/22/23 at 12:30. ME conferred with BT about having the meeting with the client once the digital version of the FI was sent before the box arrived with the hard copy and meal/vouchers/cards/tickets. > GL is asking to meet with ME on Thursday 2/23/23 @ 11:00 am est. ME told GL we could pencil it in depending on if the digital FI was sent from the office and ME would put in a request to the office. > Don't shoot the messenger.... ME just trying to communicate and make the client happy. :) __X_ BJS FYI ___ HMS FYI ___ CW FYI ___ JHT FYI ___ BT FYI 2/21/22: > BJS EMd Final Itinerary Booklet to Ben et al. > BJS shipped Final Itinerary Box to Ben's attention at the school via UPS with expected delivery by end of day Friday, 2/24/23. > BJS sent Fuel Surcharge Invoice to Ben, $170.00 (Windstar), made due 3/1/23. > AS Final Itinerary is now complete, please review and proceed as needed with all Vendors, etc. Thank you! ___X_ ME __X__ ____ HMS ____ ____ CW ____ ____ BT FYI ____ MLL FYI 2/23/23: > ME and BT held Pre-Trip with GL and Melissa. > FI box is set to arrive 2/24/23 > Group should be good to go. Only waiting on Fuel Surcharge invoice to be paid and bus driver contact information for Airport transfer. > HMS, thank you for working quickly to get the Mass / Breakfast situation worked out with the hotel. ___ BJS FYI ___ HMS FYI ___ CW FYI ___ BT FYI 3/1/23: > Check #072305 for $170 for fuel surcharge received in office 3/1/23. > Fuel invoice - PAID ___ BJS FYI ___ MLL FYI 3/3/23: > Received a call from group that they are in desperate need of "another room at the hotel." "any room with a bed will do > Family situation they were unaware of. > ME looked and its room 29 on the current rooming list. looks like a married couple same last name... perhaps they are now separated. > GL said they have tried to move him to another adult room but he's been uncooperative and wants his own room. > ME told them I would ask and would be back in touch early next week if/when we find out from the hotel. > SpringHill Suites __X_ BJS _X__ ___ HMS ___ 3/3/23: > Name for extra room is Brian McMullen. ____ HMS ___ 03/06/23: > BJS prepared INV for the Single Pkg Upgrade that was requested on 3/3/23. > $560 is the difference between the Dbl pkg the gentleman already paid (was invoiced for) and the Single Pkg rate. > BJS alerted ME to the fact it was in the group's DB as a PDF and is due, $560.00, 03/10/23. _x___ ME __x__ ____ HMS FYI ____ MLL FYI 03/06/23: > ME forwarded invoice to client > ME requested picture of check along with tracking info when sent. ___ BJS FYI ___ HMS FYI ___ MLL FYI 3/14/23: > Per check 072368 for $560, upgrade invoice Paid. ___ BJS FYI ___ MLL FYI 3/23/23: Bishop Carroll De-brief > Wichita airport - Overall went well. Delta had a flight too so the airport was busier than expected. Check in would be easier if the names matched the reservation numbers. (should have been just one check in) Mellisa said she had to cross reference names on the list with the reservation number and it took her 45 minutes to get everyone checked in. Online check in was not as smooth as they thought. (They had instructions on group check in from the pre-trip brief AND in the FI booklet) > at MCO - Found bus ok. Not great signage for Class III, but didn’t get lost. > Instrument carry on for plane was ok. Trombones, Euphonium had to gate check and pick up at baggage claim. > ICON park was pretty fun. liked the little area. Lunch was only one big slice of pizza. not as filling as they would have liked. - not enough time at ICON park > Disney Springs - Defenatly not enough time here. $20 meal credit was fine. > Hotel Check in was great. A couple of forms to sign. > The hotel did not have house keeping everyday. They had no plan to come in and clean the rooms during their stay. Towels became an issue. (This is a problem) > Breakfast was good. Other groups there as well so the lines got a little long, but they were never late for the busses. Eggs, Sausage, Waffle makers, cereals. > UO $35 was ok on money for meals. Comfortable with that plan. > Workshop went great. Not as combined as they thought. Did two recordings. one band. one choir (different background tracks). They did voice overs and sound effects together as a group. Still had a blast and it turned out really well. This group was In the warehouses. Plenty of room for chaperones. UO Staff had chairs for chaperones. > Hollywood Studios - Everyone had a blast. With the FI not coming until 7-10 days before the trip, some places that a require a reservation are already booked up by the time the FI comes. Example. Ben wanted to make a light saber, but with the FI not coming until close to the trip, couldn’t get it done. Other reservations were already booked, restaurants (Disney springs). > One note on park restaurants - Make sure to check restaurant times to ensure the coupon can be used. Some food places close earlier than the park. > Magic - Everyone had a blast there too. Even more than Hollywood studios. Trams and ferry to MK is more difficulty check in to parks as a large group. (more on this below) > Enough food to eat at WDW on the $15 card and meal coupon. >Fireworks were great. Lines to rides were ok. New rides had a bit of a line 2 - 2.5 hours. Not shoulder to shoulder packed, but expected crowds for spring break. > GL can Talk to UO and WDW if the groups have special needs. UO gave the special needs kid a free fast pass. WDW gave them express to a couple of rides. > Leaving magic kingdom was the biggest issue. Everyone go super jammed up in the park trying to get back to the busses. right after fireworks, everyone headed out causing log jams of people. Ben was actually not at MK that night as he got sick on the trip and stayed at the hotel that day. The group didn’t “stay late because it was their last night.” ME did not bring up the invoice (it just didn’t feel right during the meeting) since it seemed to be somewhat outside of their control with crowds. > Would be helpful for Windstar to forward bus drivers info each day. Group started asking the morning drivers for evening drivers info. that probably could have helped more Tuesday night leaving MK. > MCO - not too bad. TSA slow through check points. no major problems. Some of their folks did get to go to TSA pre-check at MCO. > Time zones weren’t too bad on the way home. Everybody was already tired anyway. > Overall - GREAT TRIP. > Thanks again for the hotel extra room - (Domestic issue) > Trips this size every 4 years combined with choir. > 2 years band only smaller trip. ie….. branson. charter busses available there locally in Wichita. ___ BJS FYI ___ HMS FYI ___ CW FYI ___ BT FYI
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Itinerary

GroupCollect
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

Booster Tag Luggage Tags
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	1/16/23: > BJS placed order for tags. 1/18/23: > BJS approved and paid.

DST Thank You Gift
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Safer Travel Care Package
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Fly My Group
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Transportation [+] More
	Under Contract Active (uncheck to make inactive)

$15 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Windstar Lines, Inc.
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Transportation [+] More
	Under Contract Active (uncheck to make inactive)

Transportation when to be Included in Pkg Rate
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

$20 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

SpringHill Suites Orlando Lake Buena Vista Palm Parkway
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Universal Orlando - 2-Day 2-Park PTP
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Universal Sound Design: Music and the Art of Foley-Choir
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Universal Gift Card
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Charter #
Total Due Charter Co.	$
Bus One	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Bus Two	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Bus Three	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Item Notes ( Print Note )	3/7/22: > BJS submitted specs to FMG. > Group #44129 5/27/22 > CW Replied to FMG to move forward with 4 groups, but to let us know about other options once other carrier dates become available. _____ ME ___FYI__ 6/2/22 > CW rec'd quote from hillary > "We have been checking options for this group split between carriers and we have an option to share with you. There was limited availability on this routing. Southwest has not yet opened these dates for booking but we will check with them when they do as they may offer larger jets that can accommodate more of the group on one flight. American Airlines: We are holding 41 seats with American Airlines for a discounted average cash/check price of $777.09 per person. The regular average credit card price is $804.29 per person split 28/13 on the following itineraries: 28 seats on this itinerary: American 3265 Departing (ICT) Wichita, KS Fri Mar 10 at 07:07 AM Arriving (ORD) Chicago, IL Fri Mar 10 at 09:15 AM Code Share: SKYWEST AIRLINES AS AMERICAN EAGLE American 2525 Departing (ORD) Chicago, IL Fri Mar 10 at 01:15 PM Arriving (MCO) Orlando, FL Fri Mar 10 at 04:48 PM American 1672 Departing (MCO) Orlando, FL Wed Mar 15 at 01:58 PM Arriving (DFW) Dallas, TX Wed Mar 15 at 03:55 PM American 1696 Departing (DFW) Dallas, TX Wed Mar 15 at 06:50 PM Arriving (ICT) Wichita, KS Wed Mar 15 at 08:13 PM 13 seats on this itinerary: American 3742 Departing (ICT) Wichita, KS Fri Mar 10 at 10:17 AM Arriving (DFW) Dallas, TX Fri Mar 10 at 11:40 AM Code Share: ENVOY AIR AS AMERICAN EAGLE American 1705 Departing (DFW) Dallas, TX Fri Mar 10 at 12:20 PM Arriving (MCO) Orlando, FL Fri Mar 10 at 03:57 PM American 1709 Departing (MCO) Orlando, FL Wed Mar 15 at 11:46 AM Arriving (DFW) Dallas, TX Wed Mar 15 at 01:45 PM American 1497 Departing (DFW) Dallas, TX Wed Mar 15 at 04:35 PM Arriving (ICT) Wichita, KS Wed Mar 15 at 05:56 PM • Deposit Information: There is a $50 per person deposit due by 10Jun. The deposit is fully refundable until approximately 65 days prior to departure. The group must utilize at least 80% of the seats being held. • Baggage Policy: 1 carry on + personal item; first checked bag is $30 per person. United Airlines: We are holding 89 seats with United Airlines for an average discounted cash/check price of $986.26 per person. The regular average credit card price is $1,020.78 per person split 57/32 on the following itineraries: 57 seats on this itinerary: United 1866 Departing (ICT) Wichita, KS Fri Mar 10 at 09:35 AM Arriving (DEN) Denver, CO Fri Mar 10 at 10:12 AM United 1683 Departing (DEN) Denver, CO Fri Mar 10 at 01:55 PM Arriving (MCO) Orlando, FL Fri Mar 10 at 07:23 PM United 1520 Departing (MCO) Orlando, FL Wed Mar 15 at 12:25 PM Arriving (DEN) Denver, CO Wed Mar 15 at 02:36 PM United 1009 Departing (DEN) Denver, CO Wed Mar 15 at 05:40 PM Arriving (ICT) Wichita, KS Wed Mar 15 at 08:12 PM 32 seats on this itinerary: United 3435 Departing (ICT) Wichita, KS Fri Mar 10 at 08:00 AM Arriving (ORD) Chicago, IL Fri Mar 10 at 09:59 AM Code Share: REPUBLIC AIRWAYS DBA UNITED EXPRESS United 561 Departing (ORD) Chicago, IL Fri Mar 10 at 12:59 PM Arriving (MCO) Orlando, FL Fri Mar 10 at 04:39 PM United 1962 Departing (MCO) Orlando, FL Wed Mar 15 at 12:20 PM Arriving (ORD) Chicago, IL Wed Mar 15 at 02:24 PM United 3468 Departing (ORD) Chicago, IL Wed Mar 15 at 07:40 PM Arriving (ICT) Wichita, KS Wed Mar 15 at 09:44 PM Code Share: REPUBLIC AIRWAYS DBA UNITED EXPRESS • Deposit Information: There is a $50 per person deposit due by 10Jun. The deposit is refundable up until about 95 days prior to departure less a $150 non-refundable booking fee. • Baggage Policy: 1 carry on + personal item; first checked bag is $35 per person. 6/9/22 > CW told Hillary to release and find something more accommodating. Opening search up to Kansas City and Oklahoma City to find more options, still waiting for SWA too. 7/27/22 > We are holding 130 seats with United Airlines for an average discounted cash/check price of $1098.55 per person. The average regular credit card price is $1,137.00 per person split 16/57/57 on th folowing itineraries. 57 seats on this itinerary: United 1296 Departing (MCI) Kansas City, MO Fri Mar 10 at 06:15 AM Arriving (ORD) Chicago, IL Fri Mar 10 at 07:49 AM United 1792 Departing (ORD) Chicago, IL Fri Mar 10 at 09:20 AM Arriving (MCO) Orlando, FL Fri Mar 10 at 01:05 PM United 2421 Departing (MCO) Orlando, FL Wed Mar 15 at 09:45 AM Arriving (ORD) Chicago, IL Wed Mar 15 at 11:45 AM United 439 Departing (ORD) Chicago, IL Wed Mar 15 at 12:45 PM Arriving (MCI) Kansas City, MO Wed Mar 15 at 02:13 PM 57 seats on this itinerary: United 1806 Departing (MCI) Kansas City, MO Fri Mar 10 at 06:00 AM Arriving (EWR) Newark, NJ Fri Mar 10 at 09:45 AM United 1739 Departing (EWR) Newark, NJ Fri Mar 10 at 10:30 AM Arriving (MCO) Orlando, FL Fri Mar 10 at 01:15 PM United 1960 Departing (MCO) Orlando, FL Wed Mar 15 at 11:15 AM Arriving (ORD) Chicago, IL Wed Mar 15 at 01:15 PM United 1437 Departing (ORD) Chicago, IL Wed Mar 15 at 03:50 PM Arriving (MCI) Kansas City, MO Wed Mar 15 at 05:21 PM 16 seats on this itinerary: United 2391 Departing (MCI) Kansas City, MO Fri Mar 10 at 06:15 AM Arriving (DEN) Denver, CO Fri Mar 10 at 07:06 AM United 425 Departing (DEN) Denver, CO Fri Mar 10 at 07:50 AM Arriving (MCO) Orlando, FL Fri Mar 10 at 01:19 PM United 1297 Departing (MCO) Orlando, FL Wed Mar 15 at 06:00 AM Arriving (EWR) Newark, NJ Wed Mar 15 at 08:44 AM United 746 Departing (EWR) Newark, NJ Wed Mar 15 at 10:36 AM Arriving (MCI) Kansas City, MO Wed Mar 15 at 12:43 PM • Deposit Information: There is a $50 per person deposit due by 05Aug. The deposit is refundable up until about 95 days prior to departure less a $150 non-refundable booking fee. • Baggage Policy: 1 carry on + personal item; first checked bag is $35 per person. 9/7/22 > advised fmg its 123 passengers > "The Southwest deposit may be applied towards the final balance, but if the group reduces more then 90%, the deposit for all reduced seats will be forfeited." 9/8/22 > We’re holding 123 seats at an average price per passenger of $826.58 if paid by cash, or $855.51 if paid by credit card: Southwest 673 Departing (ICT) Wichita, KS Fri Mar 10 at 05:55 AM Arriving (STL) St. Louis, MO Fri Mar 10 at 07:15 AM Southwest 1769 Departing (STL) St. Louis, MO Fri Mar 10 at 08:00 AM Arriving (MCO) Orlando, FL Fri Mar 10 at 11:15 AM Southwest 1049 Departing (MCO) Orlando, FL Wed Mar 15 at 01:40 PM Arriving (DEN) Denver, CO Wed Mar 15 at 03:55 PM Southwest 2067 Departing (DEN) Denver, CO Wed Mar 15 at 05:30 PM Arriving (ICT) Wichita, KS Wed Mar 15 at 07:50 PM • Deposit Information: A $50 per person deposit is due by September 15th. The deposit is completely non refundable once paid. The group must utilize at least 90% of the seats being held. • Baggage Policy: 1 carry on + personal item; 2 free checked bags per direction. 9/15/22 > CW paid deposit > Bishop Carroll HS Band & Choir - ACH Deposit Approved Thank you for authorizing Fly My Group to process the ACH Deposit for $5,950.00 USD. If you have any concerns with this authorization, please email Fly My Group or call us at 866-374-5043 as soon as possible. 1/3/23 > CW sent APM 1/4/23 > CW updated final payment due 1/17 - now $92944.28 with 120 seats 1/9/23 > Bryan received the final invoice reflecting $92944.28, then shortly after received and invoice reflecting we had paid that balance. He did not receive the link to approve the ACH like normal. > We eventually saw the charge on our end. > called FMG to see what had happened, they said they'd look into it. >"Checking in with you on the payment issue we had. You were correct, and the approval email was never sent out to Bryan. Unfortunately this payment was approved through a system error that has since been corrected. Our tech team has assured us that the system is secure, and it was a breakdown of processes internally that caused this issue. We apologize sincerely for any inconvenience that this may have caused, and we appreciate you bringing this to our attention so that we could remedy the situation and ensure no future issues!" > $92944.28 paid via ACH 1/4/23

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Charter #
Total Due Charter Co.	$
Bus One	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Bus Two	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Bus Three	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Item Notes ( Print Note )	9/8/22: > We will determine needs as soon as Band Director confirms we are proceeding with the SWA flights quoted this AM. 10/28/22 >130 pass total Friday 3/10/23 - 3 coaches - Airport transfer/ 8 hr charter: MCO to Mall of Millenia to Disney Springs to Hotel - 12:00PM – 8:00PM Saturday 3/11/23 - 3 coaches Round trip park transfers - Springhill Suites Orlando Lake Buena Vista to Universal Orlando - Pickups at 8 am and 9 pm Sunday 3/12/23 - 3 coaches - Workshop day -Universal Orlando Time and Location TBD - 5 hr charter, plus park transfer at 9 pm Monday 3/13/23 - 3 coaches: Round trip park transfers - Springhill Suites Orlando Lake Buena Vista to Disney Park of Choice - Pickups at 8 am and 9 pm Tuesday 3/14/23 - 3 coaches: Round trip park transfers - Springhill Suites Orlando Lake Buena Vista to Disney Park of Choice - Pickups at 8 am and 9 pm Wednesday 3/15/23 - 3 coaches - Airport transfer from hotel to MCO - 10:00AM 10/28/22 > VERY ROUGH ESTIMATE: including grat. but not including FS: $17,000 > 3/10 = 960x3=2280 +225 = 3105 > 3/11= 800+75=875x3=2625 > 3/12 = 600+75=675 x3= 2025 + park transfer (estimated 1500) = 3525 > 3/13= 840+75=915x3=2745 > 3/14=840+75=915x3=2745 > 3/15=575+75=650x3=1950 > $3105+2625+3525+2745+2745+1950= $16695 10/28/22 > official quote from windstar = $16470 $5490.66/56 11/1/22 > CW paid deposit via ach > Payment Date 11/1/2022 Payment Method JPMORGAN CHASE BANK, NA *****0611 Total Payment $1,647.00 Payments confirmed before Tuesday, November 01, 2022 7:00 PM CST will be posted on Tuesday, November 01, 2022. Payments confirmed after Tuesday, November 01, 2022 7:00 PM CST will be posted on Tuesday, November 01, 2022. If you have any further questions about payments to Windstar Lines, please contact our office at 888-494-6378 . Charter ID or Invoice Number Confirmation # Payment Amount 115579 3080924732 $1,647.00 2/7/23 > CW paid balance of $15706.80 via ACH >Charter ID or Invoice Number Confirmation # Payment Amount 115579 3085407264 $15,706.80 2/20/23 > added 13 hr charter, deleted 3 5hr charters. > changed to total $17523.80. Erika sending over official invoice.

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