CCIS: Manage Trip


Updated	Wed Feb 13, 2008
Trip Name
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	10/19/07: > Transportation on own. > BJS completed IOG, then made attachments and ran rates. > BJS completed PTP and emaield and mailed to Emily and DSC. > Mailed hard copy to Emily in pocket folder, no schwag, just AVP & GPS Info sheets. > BJS and DSC discussed dropping Spy Museum and save $15, or keep Spy Museum and drop festival, we'll do Med Times ourselves on Friday and then Symphony Concert on Saturday and save NLT $60pp. Just some options. . . > DSC to follow up the first of the week. 10/23/07: > DSC rec'd requested revisions from Emily. > She is keeping NAMF. > Departure is now Friday AM thereby deleting Thursday anight at the hotel. > Delete Symphony and replace with Lazy Susan Dinner Theatre. > Delete Smithsonian and move Spy Museum to Saturday AM. 10/24/07: > BJS completed revised IOG and then updated attachments as needed. > BJS updated Bible. > BJS ran rates and then completed PTP Rev1. > BJS emailed Rev1 to DSC and Client. > DSC to follow-up with Emily later this week. 11/15/07: > BJS completed CN and mailed to DSC for delivery at VMEA. > Due with Deposit 12/14/07. 12/4/07: > Principal has canceled trip due to lack of funds. > BJS canceled hotel. > HMS, please review and cancel as needed. They were doing transportation on their own. Thanks! ____ HMS ____
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Group Payment Service, Inc.
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

North American Music Festivals
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth Adult Registration Fee Quantity
Festival Application	To Client From Client To Festival From Festival
Item Notes ( Print Note )	9/11/07: > Per DSC conv with NAMF - Medieval Times - Report at 5:15pm Awards 5:45 Dinner & Show 6:15 Should be over by 8pm or 8:15 Performances on Friday: Bands in the am and Choirs in the afternoon to evening. According to Gary, this is the usual format for them. Performances in Northern Virginia.

Old Country Buffet
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Lazy Susan Dinner Theatre
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Hampton Inn Alexandria Old Town Area South
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Hotel Security
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

International Spy Museum
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

$10 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Old Post Office Pavilion
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	9/14/07: > BJS called and LVM with specs for Micki. 9/20/07: > BJS spoke with Micki, she has the rooms and will forward K. (12 DDs) > Rennovations complete by February. > Thursday = $179, Friday = $139.00 > Average / night = $159 for GRHS Choir. > Security Required = $19.00 / hr / 6 hr minimum. We have to make arrangements. 9/26/07: > Rec'd K via fax. 10/5/07: > BJS reviewed and marked K, entered dates insystem, then signed and faxed to Micki's attention. 10/24/07: > BJS called and spoke with April. > She will mark the file that this group is 1 night only, Friday night at $139 + 9%. 11/15/07: > BJS faxed AMEX Auth for $250 deposit. 12/4/07: > BJS faxed Cancel & Refund Request. 1/8/08: > BJS LVM for Micki, still need $250 refund issued to AMEX.