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Trip Reports: Bible (Basic Trip Report)

General Trip Information


Updated	Tue May 30, 2006
Trip Name
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	10/18/05: > BJS completed IOG, made attachments, secured hotel, faxed CQRs, then completed rates and PTP. > BJS em to James and DSC. Mailed Hard Copy to James as well. > Charter quotes and PPBCC due to client upon receipt. > Trip in 2002 was $355 Quad as was just 2 nights. This year's is $369 sextuple and is 3 nights. Wow, what a company!!!! 10/18/05: > BJS em venture & fun tours quotes to James & DSC. 10/21/05: > BJS sent EM to James re: Oleta SOLD OUT and should have Newton quote by end of day - if not, early Monday. 10/27/05: > Newton is not sold out and has a coach for James. BJS actually has a K for the coach as well. > BJS emailed info to DSC so she can get decision from client. > Rate = $4,871.00. This is the lowest of the quotes we provided. 11/14/05: > Per DSC, client is ready for K. 11/21/05: > HMS, as this is going to K, please review and proceed as needed. Thanks! > K to mail NLT 11/23/05 is at all possible. __X__ HMS __X__ 11/25/05 (26): > BJS completed CN and mailed via FXSON. > K and Deposit due 12/16/05. > BJS EM to DSC. 12/20/05: > BJS faxed Hotel OK to Pay to James. Due 12/22/05, 12 pm. Also faxed to DSC and sent her EM to confirm clients receipt of fax. 12/21/05: > James sent EM to BJS asking what financial repsonsibility would be if he signs and then cancels. 12/21/05: > BJS sent lengthy response, trying to soft the blow of the OK to Pay and explained hotel's cancellation policy. > Stated that regardless of his decision, we will need an answer one way or the other prior to his departure for Xmas Break. 12/22/06: > Rec'd signed OK TO PAY re: Hotel. 1/10/06: > BJS rec'd initialed copy of K for BJS to initial and return to James (It came in on 01/09/06, while BJS was in FL on site visit). > BJS initialed then faxed back to James' attention. 1/23/06: > Rec'd signed K and Deposit check #22879, $3,375.00, INV #4257 PIF. > BJS sent EM to DSC to let her know we have it, but also need James to fax FOM application. > BJS mailed Statement. Current balance due on account = $9,215.50. > BJS mailed fully signed copy of K back to James. > HMS, as this is now UNDER K and Deposit has been received, please review and proceed as needed. Thanks! __X__ HMS __X__ 1/23/06: > Rec'd FOM application via fax. 2/3/06: > Rec'd FPGF, RL & HIF via fax. > Total Pax = 44 (40 + 4) > Rms / Pax 5 Sx / 30 2 Qt / 10 0 Q / 00 0 T / 00 2 D / 04 0 S / 00 TOTALS = 9 ROOMS and 44 PAX (40 + 4) > BJS updated IOG and Bible accordingly. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! __X__ HMS __X__ 2/13/06: > BJS faxed and mailed Final INV #4295, $8,010.50 and STATEMENT showing total currently due on account = $17,226.00. 3/3/06: > Rec'd check #23006, $9,215.50. > INV #4258 - PIF. > Balance due on account = $8,010.50. 3/12/06: > BJS faxed and mailed Statement showing balance due on account = $8,010.50. 3/20/06: > Rec'd check #23061, $8,010.50. > ACCOUNT IS PIF. > Gross Receipts = $20,601.00. 3/23/06: > BSJ emailed FI to client. > BJS mailed FI Packet to client via FXSON.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Itinerary

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Lunch from your choice of eateries en route, via a $5 Meal Credit.
Item Notes ( Print Note )

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Dinner from your choice of eateries en route, via a $5 Meal Credit.
Item Notes ( Print Note )

Embassy Suites Atlanta Perimeter
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Festivals of Music
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

$10 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Underground Atlanta
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

World of Coca Cola
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Pittypat's Porch
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Alliance Theatre
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Martin Luther King Jr. Center
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Six Flags Over Georgia
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	10/14/05: > BJS requested K from Tara. > 12 DD Suites for 3 nites at $99.00 + 12% / night for up to 6 in a suite. > If group decides to delete the Saturday night stay, room rate reverts to $109.00 / night. > Tara is aware that two nights are a distinct possibility. 10/14/05: > Rec'd K via email. 10/21/05: > SBJ reviewed and marked K as needed, then signed and faxed agreement (as ammended) to Tara's attention with cover sheet. 10/21/05: > Tara rec'd K then sent note saying they could not accept ANY of the changes I made. > BJS called immediately and explained that with student groups we cannot sign K with instant cancellation penalties. > She has agreed to hold rooms on first right of refusal basis until 11/18/05. > Tara will put this agreement in writing and forward to BJS for all three groups slated for her hotel. 11/18/05: > BJS called Tara and explained that group has asked for K; however, unless they can agree to our terms as presented on 10/21/05, I cannot yet sign the agreement. > I do not want to lose their rooms. > BJS explained that Embassy Suites Galleria agreed to our terms and hoped she could do the same. > Tara will check with her DOS and see how we can proceed. > BJS cleared up the fact the Freeman Optional and Green Run CHOIR were the two good groups. Green Run Band is who I released earlier this week. > Tara will get back to me in the event we need to do another FRR or how the extension will work. 2/13/06: > BSJ faxed RL, HIF & IOG to Tara's attention. > Asked for confirmation of receipt. 2/21/06: > BJS called and spoke with Tara - she has the RL, HIF, eyc and has no questions at this point. She will forward updated payment information. 3/20/06: > BJS returned Tara's call - place James Sanders in the Presidential Suite at our group rate. > Also, please forward updated financial information so I can make PIF. > Asked her to call and confirm receipt of my message. 3/23/06: > Tara called looking for RL. > BJS called and went through history and she'll try to find it again. She'll send FI once she finds it. > Asked her once again to fax or email Final Inv - someine tried to fax, but they kept calling the voice line. BJS called and LM & sent EM telling her this was happening and to do it again. 3/23/06: > BJS emailed FI to Tara's attention. 3/27/06: > Still no final Inv, so BJS called Tara yet again. She said she'll fax it right now . . . We shall see. 3/27/06: > Rec'd Final Inv via fax; however, room rate was shown at $109 + 12% and we were quoted and BJS marked K for $99 + 12%. > $109 was the Green Run HS Band rate since they were only staying for 2 nights. Since the choir commited to three nights, they rec'd $99 rate, per BJS conv with Tara on 10/14/05. > BJS marked invoice accordingly, then faxed AMEX authorization with copy of corrected INV. 3/27/06: > BJS sent EM directing Tara to apply this group to my Hilton Honors Account.

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Dinner at one of Atlanta's most renowned southern dining venues, Pittypat's Porch, featuring your choice of entree to include Aunt Pittypat's Fried Chicken with Homemade Mashed Potatoes sticky buns & Gravy, or Twelve Oaks BBQ Ribs, all served with Pittypat's famous Salad Sideboard, Homemade Muffins, Biscuits, Cornbreads, Rolls, as well as Georgia Peach Cobbler topped with Ice Cream!
Item Notes ( Print Note )	11/29/05 >HMS called and spoike with Bobby >Meal went up to $36.50 1/26/06 >HMS faxed Bobby a confrimation 1/29/06 >HMS received Confirmation from Bobby 3/28/06 >HMS confirmed with Bobby

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	10/13/05: > BJS called and spoke with Alan. > Jelly's Last Jam, Friday, March 31, 2006 8PM (2'30") > Group Rates = $40 Orchestra, $32 Balc. (Rack = $50 & $40). > Could fit all three groups into Orchestra. > Green Run B & C could be accommodated in the Balcony. > Cannot hold without deposit. > Final count due NLT 3-weeks in advance. > Can hold seats with 25% deposit. > Adult language, sex scene w/o nudity and some adult situations with drinking & gambling. 11/22/05 >HMS spoke with Jacob >Bal seats for Friday - $35.06 >Bal Seats on Thurs are $26.40 >Needs deposit of 25% to hold tickets 1/26/06 >HMS left message to reserve tickets 1/31/06 >HMS left another message 2/1/06: >HMS left message 2/3/06: > Jeremy called and spoke with BJS, per HMS direction, he will charge the card for the 25% depoisit on the 45 initial seats. We can then adjust as needed, but Jeremy will call back mid next week to see if we have the Guaranteed numbers. 2/3/06: > BJS called at 2PM since FPGF arrived. > Count = 44 (40 + 4). > Jeremy had not yet processed the deposit from earlier this AM, so he just went ahead and did the full order based on 44 total pax @ $32.00 + a $0.50 charge per ticket + tax = $35.06 ea. ($1,542.64). > Tickets will mailed to our attention next week.