CCIS: Manage Trip


Updated	Tue Aug 30, 2005
Trip Name
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	9/21/04: > Rec'd application and check #28355 ($75.00). > She has two ensembles, so there is another application fee due. BJS will invoice accordingly. > DSC has been working with this client and already has her additional inclusions confirmed. They are . . > Dinner en route Thursday via a $5 Meal Credit > Dinner Friday at Suzies > Lunch Friday with a $5 Meal Credit > Circle Line 2-hour Cruise > Lunch Saturday with a $5 Meal Credit. > BJS enetered in system. > BJS added to Hotel Room Usage Chart. > BJS attached hotel, as well as the Add-ons which DSC negotiated and the FOE package inclusions (Show & Empire State Building Observatory). __X__ MPB __X__ 9/23/04: > BJS sent email & files to MPB to prepare & mail this group's CN this afternoon: > The invoices / statements you are ready have. > You will need to make a cover for the notebook if you have not already done so. > Please mail this afternoon via USPS 2-day mail. > This is a DSC client. > They will need a Quad Room List Form. > They will need a Charter Company Information Form as well. __X__ MPB __9/23__ 10/19/04: > Per DSC conv with Client earlier this AM - they will just have one ensemble - NOT 2 as listed on the Application. Just the Ladies Choir - not the Small Ensemble. 10/22/04: > Rec'd signed Contract. > Rec;d check #28506, $3,525.00 - INV #3900 - PIF. > Rec'd GIF. > BJS mailed signed copy of K back to Client. > BJS entered payment and then mailed updated Statemenmt. > BJS marked group as UNDER CONTRACT. 12/1/04: > Per DSC, wants to add Times Square Photo Opp. > BJS added as an attachment. 1/20/05: > BJS bgan working on options to FOE. > Festivals of Music seems to be it. > Can stay at New Yorker for the same rates and use Festivals of Music or can go to the Sheraton Meadowlands for $389, 410, 459, 589. This is a savings of no less than $27 per person. Adult rate is also less with the inclusion of FOM regardless of hotel decision. The AmeriSuites is also an option and rates are $359, 369, 399, 439 & 569 for Students. Again, adult rate is less. > BJS created IOG including add-ons which have already been determined. > 470 Miles = 8 hrs non-stop. > BJS called Cindy and LVM asking Cindy to call at her earliest convenience. 1/21/05: > BJS called and spoke with Cindy after emailing her the IOG, rates and options based on various hotels. > She may consider deleting the Cruise, addign a 2nd B-way show and staying at the AmeriSuites for the $419 rate. > BJS prepard and emailed her an IOG based on this as well as rates. > She will review this AM and get back to me around 1:30PM. 1/21/05: > Per BJS conv with Cindy - she want to keep the Cruise, add dinner at Angel's Ristorante and admission to Chicago City Limits. > BJS told her he thought we could do this for the $419 rate - would run numbers and get IOG and final rates to her on Monday. > BJS completed IOG and ran rates -- it will work. 1/24/05: > BJS emailed IOG and rates to Cindy so she would know the result of our conversation on Friday afternoon. > BJS updated rates on Bible Screen and updated attachments. 1/28/05: > Rec'd check #28902, $8,293.50, INV #3901 - PIF. 2/3/05 > MPB had a call from Cathy Bird @ FOM - all performances will be after 2 p.m. unless she can find a second location for the festival. She will let us know if earlier performances can be scheduled. > As this may have some effect in the IOG and the attachments, other than the Broadway Show (Thurs) and Chicago City Limits (Sat), we should probably hold oiff on making other reservations until MPB gets a more definitive answer from Festivals of Music. __X__ HMS __X__ 2/14/05: > BJS asked MPB to follow up with FOM to se if they have set performance times (morning or afternoon) . . . 2/22/05: > Per MPB, competition performance will be Friday morning as outlined on IOG. > As this is now confirmed, review and proceed as needed with reservations. ____ HMS ____ 2/22/05: > BJS sent email to Cindy reminding her that we are in need of the FPGF, RL, HIF & CCIF. They were due 2/18/05. 2/28/05: > BJS called & sent email re: needing forms in order to process Hairspray order. 2/28/05: > Cindy returned call - LVM. 2/28/05: > BJS called and LVM. Please call as soon as school is out today. 2/28/05: > Cindy called BJS on cell after 5pm. She was working in forms then and was planning to fax them this evening. > She confirmed total pax at 47 and realizes that BJS will now pay for exactly 47 Hairspray tickets. 3/1/05: > Rec'd FPGF, HIF, RL & CCIF via fax. > BJS faxed forms to MPB. > Total Pax = 47 (40 + 7) > Rms / Pax 8 Qt/ 40 1 Q / 04 1 T / 03 0 D / 00 0 S / 00 TOTALS = 10 ROOMS and 47 PAX (40 + 7) > Per CCIF, they need one room for their Driver. > BJS updated IOG and Bible accordingly. > As these numbers are now GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ __X__ MPB __3/1__ 3/1/05: > BJS faxed and mailed Final Payment INV #4007, $7,031.50 due 3/7/05. Also sent Statement showing the same balance due.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Amerisuites-Secaucus
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	AMERISUITES SECAUCUS Elicia Hollman 201-422-9480 $109, 14%, incl breakfast "bountiful breakfast buffet" has availability 5/suite 3/16 >faxed dep ck req to BJS 3/30/05 >final count 10 rooms + 1 driver = 11 rooms 4/12/05 > Spoke with Elecia, requested invoice > faxed PIF ck req to BJS 4/19/05 >Left VMM for Elecia to make sure everything is ready. Faxed FI.

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Dinner from your choice of eateries en route, via a $5 Meal Credit.
Item Notes ( Print Note )

Hairspray (NYC)
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

AmeriSuites
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Festivals of Music
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

Shopping Time
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Suzie's Restaurant
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Circle Line 2 hour Cruise
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Group Photos, Inc.
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Empire State Building Observatory
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Angels Ristorante
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Chicago City Limits
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)