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Trip Reports: Bible (Basic Trip Report)

General Trip Information


Updated	Mon Apr 18, 2005
Trip Name
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	9/13/04: > DSC with client on 9/9/04 > wants to go to NYC - fun trip > 4/14/05 - client will fly to NYC in the am - not sure of her fight time yet, but wants to be in the city between 12 and 2pm. > client will depart NYC between 2 and 4 pm on 4/17/04 via plane > As you can tell, client is handling all transportation to and from NYC and while in NYC. > client wants 2 B 'way shows > NBC studio tour > Time to explore Rockefeller center > Shopping time in China Town > Circle Line Tour > Behind the Scenes B'way - geared to song and dance - group is very performance oriented- wants a good learmning experience > Did a dance class before, not sure if she wants that again, will let me know about that. Will probably want that if B'way behaind the scenes can't do dance > Economical as p[ossible > OK to stay in the Meadowlands > All Dinners planned - Jekyl and Hyde was great - likes Unique places > Lunches on own > B'fast at hotel > OK to stay in New Jersey > Budget economical.. > Need PTP ASAP! __X__BJS__X__ 10/6/04: > Per DSC, client has been given promotion to Central Office and wants to make sure her trip is in place before beginning new position; therefore, she needs something today or tomorrow at the latest. > BJS completed IOG and then made attachments in system. > MPB secured room sat the Prime Suites. > Group is doing all of their own transportation - both air & ground. > BJS completed PTP and emailed to Cherise as well as DSC and MPB. > MPB, please process per CCIS SOP and mail tomorrow. > This is a DSC client. > Include Broadway Show Selection Sheet and Show Info pages. > Call me if any questions - Thanks! __X__ MPB __10/07__ 10/8/04: > DSC spoke with Cherise - PTP looks good - it is what she needs to send to Board for approval. > They may want a few changes- in a holding pattern for now. > DSC will follow-up in a couple of weeks INW. _X__ MPB __10/08__ 1/4/05: > Per DSC, Cathy has still not received her approval, but expects no problem. She does need us to get her a quote from Campus Coach based on her IOG. > DSC will get the airport and flight schedule so we can proceed with charter quote for local transfers. 01/12/05: > BJS LVM for Cathy - let her know that DSC was in hospital and that I would handle her account for the time being. > Asked her to call since we cannot get ground transportation quotes until we have her flight information. . . . 1/14/05: > BJS called Cathy as MPB alerted BJS to the fact that hotel DDD was today. > Spoke with Jackie - Choir President (student) who said Cathy was on vacation and would return sometime next week! > They are stil planning to go, but need final Board approval befor ethey can committ. > BJS also mentioned that we would need flight info in order to provide ground transportation quote. > Student was going to call Cathy's cell and see if she could tell us anything further . . .and then call me back in an hour or so. > BJS LVM for MPB regarding my conversation with student - may have to beg for some more time / DDD extension. 1/14/05: > BJS spoke with Cathy via her cell phone (239-292-4181). She calls each day to check status of Approval - and has not yet received it. They have assured her to expect no problem, but she cannot send money until approved. > Does not yet have flights for the same reason so we cannot get ground transp quote at this time. BJS told her to expect $2,500 - $3,200 for this as a guesstimate. > She will be out of the country next week, but Jackie the Choir President will call if they get word of approval. > BJS shared this info with MPB. 1/24/05: > Cathy called - shouild have final board approval by 2/2/05. > Wants us to go ahead and send K so it will be ion her desk and ready for signing as soon as she receives the word. > BJS agreed to send K this week so she'll have it NLT 2/1/05. > She still does not have fl;ight schedule, so BJS reminded herto get that in the works so we can secure a ground transportation quote. 1/26/05: > BJS completed Contract as well as Deposit / First Payment INV #3980, $4,800.00 due with K on 02/04/05. > MPB, please process per CCIS SOP and mail this afternoon via USPS 2-day mail. > This is a DSC Client > QUINT Room List > Broadway Show Selection Form and Information Sheets > CCIF is NOT required as we may be doing their ground transportation once in NYC. > NO festival information, for they are NOT doing a festival. > Thanks! _X___ MPB __1/26__ 2/3/05: > Rec'd signed K via fax as well as Show Selection Sheet. > BJS signed K and mailed hard copy back to Cathy. > Cover letter said the Deposit check was mailed earlier today. > As this is now UNDER CONTRACT, please proceed as needed with some Caution, until we receive their deposit. Thanks! __X__ MPB _2/8__ ____ HMS ____ 2/4/05: > Rec'd flight schedule from Cathy. > BJS updated Bible & IOG accordingly and then faxed on to Campus Coach for a quote. 2/4/05: > Rec'd updated Show Choices from Cathy. In order of preference they are Wicked, Hairspray, Phantom, Fiddler. > Group is seeing two shows.Total budget is $130.00. ____ HMS ____ 2/7/05: > Rec'd check for combined Deposit / First Payment, $4,800.00 > Please proceed as needed. > FPGF & RL are due 2/11/05. ____ HMS ____ __X__ MPB __2/8__ 2/8/05: > BJS emailed ground ransportation quote to Cathy with an Addendum for her to sign and return to me NLT 2PM on 2/10/05. 2/8/05: > Rec'd signed Transportation Agreement Addendum via fax. > BJS signed and put on Letterhead then faxed back to Cathy. 2/14/05: > Rec'd FPGF, RL & HIF via fax. > Total pax = 23 (15 + 8) > Rms / Pax 3 Qt/ 15 0 Q / 00 0 T / 00 3 D / 06 2 S / 02 > TOTALS = 8 ROOMS and 23 PAX (15 + 8) > BJS updated IOG abd Bible accordingly. > As these numbers are now GUARANTEED, please proceed as needed. Thanks! ____ HMS ____ __X__ MPB __3/5__ 2/14/05: > BJS faxed and mailed INV #3986, $7,000.00 and INV #3985, $3,680.00 as well as Statement showing total due on account as $10,680.00 NLT 03/01/05. 2/15/05: > Per Cathy via DSC, switching from Mars2112 to Angels works fine with her. > BJS updated IOG and forwarded to MPB so she can proceed. BJS did NOT change meal attachment from Mars2112 to Angel's - MPB can do this. __X__ MPB __3/5__ 3/3/05: > Rec'd check #25472, $10,680.00. INV #3985 & 3986 - PIF. > Account is PIF. > Gross Receipts = $15,480.00. 4/5/05: > BJS emailed FI to Cathy as well as DSC and MPB. > FI packet to mail later this week. 4/6/05: > BJS sent FI Packet via FX 2-day for arrival NLT Friday, 04/08/05. > Packet included CCIS Back-pack for the Director and 23 Mouse Pads. > BJS emailed tracking number to DSC.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Itinerary

Shopping Time
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

La Quinta Suites Meadowlands
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	10/6/04: > BSJ added attachment. > MPB to call and check specs. >Spoke with Steve, rooms are available, $129 incl full breakfast buffet. Requested contract. 10/12/04 >Have not received contract. Left VMM for Steve 10/13/04 >Spoke to Steve, has availability but is out of D/D. Has King Suites that sleep 4 includes a Queen pull out sofa. Will give rate of $119. Will send contract. 10/18/04 >rec'd & reviewed contracts. Discussed changes with Steve (attrition clause, deposit date). Contract says "king with pull out sofa",Spoke with Steve, says they don't have enough D/C so substituted KS. Told Steve we need D/D for students, can use KS (3) for chaperones if necessary. OK'd by Steve. >NOTE: contract states rate $119 instead of the $129 quoted. >faxed contract 1/14/05 >Spoke with Patricia re extending DD date. She gave us 1 week (to 1/22) 2/8/05 >faxed $500 deposit ck req to BJS 3/22/05 >faxed room list requested invoice. 3/30/05 >spoke with Patricia. She hasn't sent invoice out yet. This group also has only KS reserved. Not DD as requested. Hotel is sold out, don't have enough DD. Lourdes Aguilar will call back. See notes on Tallwood. Fitch & Ft Myers were discussed at same time. 3/31/05 >Left VMM for Patricia or Lourdes to call back >Spoke with Lourdes. We need to reconfigure rooms. All rooms are KS She will give us breakfast on 4 per room, Since hotel is sold out, I told her to hold extra rooms for group. 4/5 >Spoke with Lourdes, Steve Mitchell is out of hotel this morning, will call back around noon. > Spoke with Steve Mitchell. He will cover all breakfasts and 1 extra room per night for both groups. Per BJS, give 2 rooms to Tallwood group, leave Ft Myers as is. Tallwood: Boys = 5 KS, girls = 4DD & 8KS, adults = 8 KS, Total = 20, Ft Myers: 5 KS, 3DD = 8 rooms. 4/8/05 > Called Patricia, reminded her we have not gotten invoice. She will send ASAP 4/11/05 > faxed PIF ck req to BJS > faxed check copy to Patricia 4/13/05 > Left VMM for Patricia to make sure everything is ready for group. WCB

Jekyll & Hyde Club NYC
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Hairspray (NYC)
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

La Quinta Inn & Suites Meadowlands
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Behind The Scenes Broadway
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

NBC Studio Tour
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Angels Ristorante
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Fiddler On the Roof
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Metropolitan Museum of Art
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Circle Line 2 hour Cruise
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Suzie's Restaurant
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Macy's Herald Square
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)