CCIS: Manage Trip


Updated	Fri Jun 04, 2004
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	Brett Taylor E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	8/21/03: > Rec'd Application for Orlando 2 > 4D/3N Package > Arriving Friday & departing Monday > Friday, Saturday & Sunday nights at the hotel = Homewood Suites LBV > BJS placed on Room Usage Chart > Bands & Choirs > Symphonic Band (38 players) > Wind Ensemble (53 players) > Honors Chorus (mixed - 40 singers) > Concert Choir (women's - 23 singers) > Chamber Choir (mixed - 16 singers) > Brett Taylor, Band Director, this year's contact > Richard Slocum (band) and Paul Baumann (choir) are other directors 9/10/03: > BJS mailed application rec'd letter. 10/3/03: > BJS completed Contarct Packet, including Deposit INV #3590, $4,500.00 due with Contract on 10/24/03. > Also included First Payment INV #3591, $16,460.00 due 1/2/04. > MPB, please process per SOP and mail USPS 2-day. Thanks! __X__ MPB __X__ 10/23/03: > Rec'd signed Contract, GIF, CCIF (needs two driver rooms), and Deposit Check #13607, $4,500.00 - INV #3590 - PIF. > Will be leaving School on Thursday, 4/1/04 at 9PM, arriving Orlando 11AM on Friday, 4/2/04. Departing Orlando on Monday, 4/5/04 at 6AM. > BJS updated all screens and lists accordingly. 1/8/04: > Rec'd check #14207, $16,460.00 - INV #3591 - PIF. 2/4/04 - AMH sent email to Brett reminding him to sned us his FPGF, RL, HIF and T-Shirt form. 2/4/04 - Brett responded to AMH email - citing weather school cancellations. He will get the forms to us as soon as he is able. 2/17/04: > BJS left somewhat pleading message asking for all due and past due forms to be faxed today!!! 2/17/04: > Rec'd T-shirt Form via fax - BJS sent on to AMH. > Rec'd FPGF, RL & HIF via fax. > Total Pax = 164 (141 + 23) > Rms / Pax 25 Qt/ 125 04 Q / 016 01 T / 003 08 D / 016 04 S / 004 TOTALS = 42 ROOMS and 164 PAX (141 + 23) > BJS updated Bible and Hotel Usage Chart accordingly. > As these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 2/19/04: > Brett called to see if they could all perform on Saturday AM as they are not getting to Orlando until soemtime Friday. > BJS explained that per GIF, they said they were getting in on Friday at 11AM and BJS suggested we could possibly get an early check-in at the Homewood Suites LBV, around 12 noon on Friday. > MPB, please call Jo Bailey this morning to see if this is a possibility and advise BJS ASAP! > BJS will then call client with answers. > In the interim, Brett called back and said he didn�t see anyway they could perform on Friday night. BJS explained that doing the Choirs Saturday AM was really not an option, for all the reasons I explained earlier. > BJS left it that we would advise as soon as we got word from the hotel on the early check-in. __X__ MPB __X__ >Jo Bailey has large group checking out on Friday so can't promise we can check in at noon. Will do it as quickly as they can. She will make sure space is available if they want to drop their bags. 2/19/04 >MPB left VMM for Brett Taylor that hotel cannot promise noon checkin, but will be as early as possible. Also that they can drop their bags there if that is helpful. 2/23/04: > Pual Baumann called - Choir Director - extremely upset about schedulein ghis choirs to sing on Friday evening rather than Saturday. He understood that there was no solution based on their Friday arrival and that it was either their choir or instrumental groups that had to be on Friday, but was still unhappy. BJS aplogized profusely and said he was equally sorry, but could not add hours to a day that didn't exist. > Paul wants Conference Room at Hotel upon arrival in Orlando and BJS said he would secure this (DONE). Hotel will also release suites to the group as they becopme avaialable. > BJS will also check on refund check from last year and if necessary, credit to ward this year's final invoice. 3/3/04: > BJS sent email stating that check was never cashed; therefore, we will we will issue credit on Final Invoice. 3/3/04: > BJS f & m Final INV #3813, $2,235.28 - due -2/17/04. > This INV included Additional Inclusion rate of $84pp for One Day Disney Admit to the Magic Kingdom and One Disney Meal Coupon per person. > BJS also faxed Addendum for add-ons - need signature and return NLT 3/5/04 in order to proceed with order. 3/8/04: > Rec'd Set-Up Forms and Rep Sheets for three choirs and two bands via fax. > BJS placed in notebook. 3/16/04: > Rec'd email from Brett, wants us to add Dinner at Planet Hollywood on Friday evening, 4/2/04 at 6:30 PM. Earlier would also work - if possible. We would have a group of 96. > HMS, please check on this and advise BJS ASAP and I will let the director know if this is available. > Also received signed Contract Addendum for One-Day Disney Admission to Magic Kingdom (Sunday, April 4, 2004) and One Disney Mneal Coupon per Person. HMS, please order accordingly. Thanks! __X__ HMS __X__ 3/17/04: > Brett sent email complaining that 5:30 might be to early - but if that was all we could get - he was fine with it. > BJS responded and said that was all that was available. > BSJ faxed and mailed INV #3834, $1,840.00 for the diiner at PH and also sent Statement showing balance due on account as $4,075.28. 3/19/04: > Rec'd check #14812, $2,235.28 - INV #3813 - PIF. > Balance dueo n Account = $1,840.00. 3/24/04: > BJS emialed FI. Also sent email stating that we needed balance in order to mail packet. 3/25/04: > Rec'd check #14859, $1,840.00. > ACCOUNT IS PIF. 3/29/04: > BJS snet FI packet via FX SON.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Festivals of Excellence
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth Adult Registration Fee Quantity
Festival Application	To Client From Client To Festival From Festival
Item Notes ( Print Note )

Quality Suites Lake Buena Vista
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	3/25/04 >per BJS school wants to leave very early (around 4:30 am). BJS suggested checking out first, loading coaches and then breakfast around 5:15 or 5:30. MPB called Jo, left VMM to see if this is possible 3/25/04 >Jo will arrange for bag breakfast to go ready at 5:15 a.m. Will send BEO. Also needs to verify drivers & who pays. MPB will call back.

Planet Hollywood
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Universal Orlando Meal Coupon
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Walt Disney World-One Day Ticket
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Disney Meal Coupons
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Dinner at Planet Hollywood featuring choice of Entrée: Guy Fieri's Straight Up with Cheese Burger: Cheddar (super melty), lettuce, tomato, donkey sauce served on a brioche bun served with Fries, Chicken Caesar Salad: Crisp romaine hearts, sliced all-natural chicken breast, croutons, and shaved Parmesan, served with Caesar dressing, Six Cheese Chicken, Macaroni and Cheese: Sliced all-natural chicken breast and cavatappi pasta tossed in our 6 cheese creamy sauce, finished with seasoned bread crumbs, Chicken Tenders served with Fries, all served with appropriate sides, Dessert and unlimited soft drinks, coffee and tea.
Item Notes ( Print Note )	3/16/04 >HMS made reservation. Will fax contract 3/17/04 >HMS faxed contract and AMEX for deposit 3/24/04 >HMS confirmed reservation time and paid in full