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Trip Reports: Bible (Basic Trip Report)

General Trip Information


Updated	Mon Sep 13, 2004
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	Brett Taylor E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	> DSC spoke with Toni, is going to Nashville, DOING OWN BUSES!!!!!!!!!YEA!!!!!!!!!!!!!!!!!!! > $300 to $350 budget > Leave on 4/15/04 early - this will be a travel day, check in hotel and have dinner at Jilians at the mall - shop back to hotel and sleep! > Sunday - travel day - leave either before b''fast and then stop en route or have b'fast then leave depending on time neede for travel > Friday - Clinic in AM Ask for Dean will take who we can get > Studio Recording Session > Rachel's for dinner and then Opryland to shop in the evening - back to hotel > Saturady - Andrew Jackson's Homeplace - The Hermitage - perform here > HRC - OK for lunch - wants enough time to sit and enjoy the meal and rest.. > Country Music Hall of Fame and Museum > Dinner planned somewhere > Musical OK if in budget or available, Symphony not 1st choice, but depending what it is , may be OK > Go to Grand Ole Opry ONLY if there is a headliner performing - Does not want to go to the Radio Show!!!! > Meal Credits OK where necessary NEEDS IOG with ESTIMATED COSTS ASAP!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 9/8/03: > 680 miles = 11.5 hrs NS. > BJS completed IOG, then made attachments and ran rates for Tony's meeting this evening with her parents. > Faxed and emialed IOG with rates to both Tony & DSC.> At least this is a starting point! 9/23/03: > BJS and DSC created IOG Rev 1. DSC will call Tony to confirm her decisions so we can put together an official PTP. 9/29/03: > BJS made additional changes as DSC directed from Client. > BJS did not make changes to meal and attraction attachments - will wait for final OK prior to making these adjustments. > BJS figured revised rates and emailed with Revised IOG (Rev2) to DSC for review y client. Hoepfully, with these changes, they will now be ready for a contract. > MPB, BJS spoke with attached hotel in mid-September and they had rooms available. Please follow-up, confirm and ask for contract, etc. as needed. Also, attache B-fasts in the system, based on IOG in file. Thanks! __X__ MPB __X__ 10/6/03: > Per DSC, ready for Contract based on Revision 2. > MPB, as this is going to Contarct, please review hotel and make certain all is in order. Thanks! > HMS, as this is going to contract, please review all meals and attraction attachments and confirm as needed. I will take care of the Choir Clinic arrangements. Thanks. > BJS plans to mail contract by Friday 10/10/03. __X__ MPB __X__ __X__ HMS __X__ 10/16/03 >HMS received Space guatantee Form from Rachels. BJS said do not sign until the contract is returned by clinic. The space will not be held until the space guarantee form is returned and contract is signed. Please inform when contract is received. 10/31/03: > BJS completed Contract Packet, including Deposit INV #3664, $2,550.00 - due with K on 11/17/03. Also included First Payment INV #3665, $4,925.00 due 1/16/04. > MPB, please process per CCIS SOP and mail this afternoon via USPS 2-day mail. This is a Debbie Client, so she will need a complete set. They are doing their own transportation, so please be certainto include a Charter Co. Info Form. Room list type is a Quad. Thanks! __X__ MPB __X__ 11/11/03: > Tony called. She will be able to send $25 per person at this point and a second payment after the 17th. BJS said this was fine; however, official deadlines and amounts remain as published. 11/14/03: > Rec'd signed contract with deposit amount changed and initialed. BJS sent back signed, with note stating that I could not agree to change, but otherwise all is in order. > Also rec'd CCIF (need driver's room). 11/21/03: > Rec'd check #11159, $850.00 - partial payment toward Deposit INV #3664. Balance Due on INV = $1,700.00. 12/15/03: > Rec'd check #11401, $850.00 - partial payment toward Deposit INV #3664. Balance Due on INV = $850.00. > As this group is UNDER CONTRACT and we have received 2/3s of their Deposit, please proceed as needed, with caution. Thanks! __X__ MPB __X__ __X__ HMS __X__ 12/22/03: > BJS mailed copy of check stamped received to Tony's attention as receipt. 1/22/04: > Rec'd check #11628, $4,675.00. Deposit INV #3664 - PIF as well as $3,825.00 toward First Payment INV #3665. Balance Due on #3665 = $1,100.00. > BJS mailed Statement showing current balance due. 2/13/04: > Rec'd FPGF, RL & HIF. Also rec'd note on fax cover sheet to call before ordering tickets for Salome (BJS alerted DSC to this fact and she is following up to see what this is about. . .) > Total Pax = 35 (17 + 18) > Rms / Pax 3 Q / 12 3 T / 09 7 D / 14 0 S / 00 TOTALS = 13 ROOMS and 35 PAX (17 + 18) > BJS updated IOG and Bible accordingly. > As these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 2/18/04: > Per DSC conv with BJS, proceed wqith order for Salome tickets with the Nashville Opera. __X__ HMS __X__ 3/8/04: > Faxed & mailed Final INV #3822, $5,354.33 due 3/1/04. > Also sent STATEMENT total due on account = $6454.33. 3/22/04: > DSC delivered 35 cameras and thank you gift to Client. 3/22/04: > BJS revised Final INV #3822, $5,015.00 (as they are now doing their own driver's rooms) > Rec'd check #12252, $6,115.00. > ACCOUNT IS PIF. 4/7/04: > Group has officially decided to cancel Salome at the Nashvill eOpera. > HMS, please call Opera and return tickets for Refund. Supposedly, the Director spoke directly with the group sales person and she understands their decision to cancel due to brief nudity and has said that they will issue a refund to CCIS, but asked that HMS call to finalize the cancellation. > In light of this change, they are just going to go to OpryMills Mall following dinner at Jilians. Since they are going to the mall Saturday night, there is no reason to go to mall when they first arrive on Thursday as well, so they are going to depart the school a little later on Thursday morning (7:30AM) and check into hotel around 8PM. They are doing their own transportation, so this really does not affect us. > BJS updated IOG accordingly, as well as bible. > Made no changes to attachments. ____ HMS ____
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Itinerary

Hampton Inn Vanderbilt
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	9/8/03: > BJS LVM with Specs. 9/30/03 >Left VM requesting finalize arrangements & contract. >Spoke with JC Timberlake (Stella Howard's replacement) Has no record of our contract, but verified room availability and rate. Must guarantee rooms with credit card, MPB will fax today (615-321-7282). Will send contract today. > Bryan prefers not to use card to guarantee, use contract with deposit instead or other arrangements. Left VM for JC to call back. Count: students 19/5=3.8 4 adults 15/2=7.5 8 extra 2 Total 15 10/1/03 >Called again, left VM for JC to call back. JC will mail contract this week (probably tomorrow). Requires 1 night deposit. 10/7/03 >Left VM for JC requesting contract we still have not received. Need immediately. 10/8/03 >VMM from Rhonda Wallace. Contract is ready and will be mailed today. If questions call her @ 615-320-6060 x153 10/15/03 >So far have not received contract. Called Rhonda and left VMM requesting she mail contract again. 10/16/03 >Rhonda will fax contract today 10/24/03 >Contract requires down payment (1 night + tax) room rate $99.00 # rooms 14 1,386.00 Tax @ 14.25 197.50 Total deposit 1,583.50 10/24/03 >Spoke with Rhondylle. Deposit is due 12/31/03. Deposit is fully refundable if cancelled by drop dead date. 10/29/03 >Left VMM Rhondylle to see if we can make arrangements for the bus driver 11/04/03 >VMM from Rhondylle returning my call. >1:58 pm Playing phone tag. Left VMM for Rhondylle 11/05/03 >VMM from Rhondylle. Room for bus driver @ 1/2 rate $44.50. She is protecting a N/S room for him, call back to confirm. 12/19/03 OK to send deposit per BJS 3/16/04 >per BJS, -0- bus drivers. TOTALS = 13 ROOMS and 35 PAX (17 + 18) 3/18/04 >call from Rhondylle. How many buses? Buses need permit to park (no charge) MPB will call back with #. Asked for final invoice. Rhondylle will send as soon as she gets room list. MPB will fax today. Calcs: rate: $99 x 13 rooms = 1287.00 x 3 nights =3861.00 tax @ 14.25% 550.20 less deposit (1583.54) Balance 2827.66 4/7/04 >Call from Rhondylle. Checking to see if everything is in order for group arrival. She will send invoice for balance. Bus permit is issued and will be at front desk at arrival. Cannot read room list, can they get typed list prior to arrival? MPB will send itinerary when ready. >MPB typed room list & faxed to Rhondylle 4/12/04 >verified arrangements with Rhondylle. She didn't receive typed room list. Faxed itinerary and room list 4/30/04 >AMEX bill shows $52.09 charge. Called Rhondylle and she is checking. WCB 5/3 5/6/04 >VMM from Rhondylle, the charge is for a room held for the bus driver. (We did not request driver room) 5/13/04 >VMM from Rhondylle, charge is for bus driver room which we did not use. >Left VMM for Rhondylle, when will this amount be credited back to our account? 5/14 >Call from Rhondylle, credit has been applied to AMEX

Hampton Inn Vanderbilt
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )

Choir Clinic - Dr. James Kimmel
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Belle Meade Plantation
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Studio B Tour
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Grand Ole Opry Tours
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Hard Rock Caf�/Nashville
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Country Music Hall of Fame & Museum
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Jillian's Video Caf�
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Opry Mills
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Nashville Opera
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Enjoy today's Lunch at the Hard Rock Café featuring your choice of a Hard Rock Cheeseburger served with Fries, BBQ Pulled Pork Sandwich served with Fries, Grilled Chicken Sandwich with Fries, Veggie Burger served with Fries, or Grilled Chicken Caesar Salad. All meals are accompanied by unlimited Soft Drinks, Coffee, or Tea and a Chocolate Chip Cookie.
Item Notes ( Print Note )	10/09/03 >HMS made res for 34 people with Gold Menu ($12) at 11:30 on 4/17/04. New Sales person: Kathryn Smith - updated in system. Will fax contract 10/13/03 >HMS signed contract and faxed 3/16/04 >HMS called for new contract to 35 3/17/04 >HMS faxed back contract with deposit 4/8/04 >HMS faxed: � Nansemond Suffolk Choir � April 17, 2004 � 11:30AM � 35 People � $12.00 Per Person Inclusive � Deposit Paid: $204.00 on 3/17/04 � Balance Due: $204.00 4/14/04 >HMS spoke with Kathryn and all is confirmed - $216 will be on CC