CCIS: Manage Trip

Log-Out | Return Home

Add a: Vendor | Client || Search: Client | Vendor | Trip | Trips by Date | Trips by Destination | Trips by Type | Vendor Contact | Client Contact

Client Search

Vendor Search

Vendor Name:

Update Trip

Trip Reports: Bible (Basic Trip Report)

General Trip Information


Updated	Tue May 20, 2003
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	9/30/02: > Per DSC conv with Client on 8/30/02 . . . > MMDays trip to Orlando. > Needs to stay at a Disney Hotel - first choice = All-Star Resort. They rel;aize this may be a bit more expensive than usual and DSC has explained that they will not be able to use Disney transportation for performances or clinics. > +/- 125 total pax (100 + 25) > Wants You're Instrumental Clinic as well as Parade and Concert Band Performances. > No travel through nite, No Wet n'Wild. > Would like to include Luau & Disney Marketplace. > All-Inclusive Meal Plan > BJS made attachments in system as able. > HMS please fax CQRs - wants quotes from Martz, Newton & National. (3-47s). > MWL, please secure hotel and then add hotel & b-fast attachments accordingly. Thanks! > DSC to meet with Client later this week. __X__ HMS __X__ __X__ MWL __X__ 10/02/02 >HMS entered all bus quotes. 10/3/02: > BJS completed PTP. > BJS called Scott to reschedule PTP Mtg with DSC as DSC is at the hospital with her Mom, she thinks she is having a stroke!!! > BJS LVM for Scott - BJS can do mtg, but will need to be between 2 and 3:30 due to prior appointments already on BJS calendar. > HMS, please process PTP per SOP, including a Quad Room List. Thanks. > This is a DSC Client, so make 4 copies ( one for DSC, one for DSC's Book, one for our fille, and one for our book.) Thanks! __X__ HMS __X__ 10/4/03: > DSC spoke with Scott, was actually less than he expected. > BJS sent email to Scoot re: possible $$$ savings. 10/9/02: > Diane Flemming called and asked that we secure coaches from Martz - 2-55s and 1-47. 10/23/02: > DSC rec'd word from Scott that they want to change to a less expensive hotel - MWL, try the Days Inn Suites - Main Gate. > Add the Disney Dancin' Clinic for the Guard (he realizes he will have to pay for the minimum number of participants). > Keep the Luau & forget about Arabian Knights! > Needs revision and rates in order to get to Contract Stage. > BJS planning to complete revision by 10/25/02. > BJS revised IOG accordingly, but did NOT revise attachments. MWL, please revise when you review and update, etc. as needed. Thanks! __X__ MWL __X__ 10/29/02 > PLEASE BE AWARE: still trying to ge the "official" pricing in writing for the MMDays. > This being said, according to the ratio of chaps to performers, they will probably have "too many" chaperones to all be covered under the 1 chaperone @ performer price per 5 performers. > MWL will advise ASAP. __X___ BJS-FYI 11/1/02: > BJS completed Rev1 and emailed to DSC, Scott and Diane Flemming (Boosters). > DSC will follow up on Monday > Hard copy in PTP presentation fold in hanging file, ready for inclusion in CN once requested. 11/5/02: > Scott spoke with DSC and they want to add Downtown Disney on Tuesday evening after Park Time. > BJS revised IOG and added Downtown Disney from 8-10pm as an attachment. > Rates will not change. > DSC to share info with Scott and get K decision ASAP. 11/6/02: > Scott is ready for Contract!!! > MWL, as this is going to Contract, please review and confirm all attachemnts & inclusions as needed. Thanks! > CN to mail NLT 11/12/02. __X__ MWL __X__ 11/11/02 > PROBLEM: As stated in the Restaurant General Information for Disney's Polynesian Luau, they only do shows Tues-Sat; therefore, the Sunday night show for Lee Davis is not possible. MWL missed this when going over the PTP--sorry. > The only other time it can happen during their trip is Tuesday night-- Please advise how to proceed--thanks. __X__ BJS __X__ 11/11/02: > BJS revised IOG - moved Luau to Tuesday night and moved Downtown Disney to Sunday evening. > MWL, please update attachments and proceed as needed. > Thanks! __X__ MWL __X__ 11/14/02: > BJS completed Contract Packet, including Deposit INV #3301, $8,250.00 due with K & MMDays Materials on 12/6/02. Also included First Payment INV #3302, $27,023.50, due 1/10/03. > HMS, please process per CCIS SOP. > This is a DSC Client. > We are doing their transportation, so NO CCIF required. > MWL, please include MMDays Application Materials, including You're Instrumental and Disney Dancin' for Color Guard information as needed. > DSC to p-up and deliver CN tomorrow, around lunch time, when dropping off Hanover All-County Chicago tickets, etc. __X__ HMS __X__ __X__ MWL __X__ 12/10/02: > Rec'd check #3431, $8,250.00 - INV #3301 - PIF. 12/16/02: > Rec'd signed contract via fax. > They will be doing their own transportation. BJS cancelled Contract with Beverly at Martz. > MWL, as this is now UNDER CONTRACT and deposit has been paid, please proceed as needed. Thanks! > BJS called DSC re: we need his MMDays stuff. ____ MWL ____ 12/17/02: > BJS faxed CCIF to Scott's attention. 1/6/03 > Diane Fleming called and spoke to MWL. > Per our conversation, MWL faxed CCIF to her attention (365-6529) so she would have one (Scott has not yet passed along his copy to her). 1/10/03 > Recv'd CCIF. > As it was filled out, we cannot handle hotel for the bus company b/c they are responsible for payment, not the school. > MWL called Diane and explained it to her. She understood, just wanted the hotel info to pass along to the bus company. > No problem--MWL did so and all is OK for now. 1/13/03 > Diane called for MWL. > The bus company wants to know what rate we are getting so they can be sure to get the same rate. > NO WAY--MWL discussed with BJS to make sure, but told Diane that we could/would not share that info b/c we recv'd a group rate, and technically, the bus company shouldbe getting an individual room rate, NOT tagging on our group reservation. > Again, Diane understood and she will pass along to bus company. 1/21/03: > Rec'd check #1610, $17,600.00 - INV #3302 (Revised - no coaches) PIF. 1/23/03 > Per message from Scott through the delivery of his Disney app materials, he will NOT be doing the "Disney Dancin'" workshop. 2/13/03: > Rec'd FPGF, RL & HIF. > Total Pax = 101 (73 + 28) > Rms / Pax 10 Sx / 60 02 Qt / 10 00 Qd / 00 03 T / 09 10 D / 20 02 S / 02 TOTALS = 27 ROOMS and 101 PAX (73 + 28) > BJS updated IOG and Bible accordingly. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Please Advise BJS as to extra charges for Adults since they are over the 1:5 ratio. I will need to invoice accordingly. Thanks! > BJS sent email to DSC re: lower than quoted total numbers. Rates were based on 113- 125 total pax. BJS wants to delete one of the three comps in order to not have a rate change. __X__ MWL __X__ 3/9/03: > BJS faxed and mailed Final INV #3491, $16925.00 - due: 2/26/03. 3/17/03: > Rec'd check #3495, $16925.00 - INV #491 - PIF. > ACCOUNT IS PIF. 3/26 & 28/03: > Rec'd PCCForms > REVISED TOTAL PAX = 99; HOWEVER, everything has already been purchased or guaranteed, so we will give him 101 of everything! > PCCFs are really inconsequential.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Itinerary

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Lunch from your choice of eateries en route, via a $5 Meal Credit.
Item Notes ( Print Note )

Holiday Inn Hotel & Suites - Universal Studios
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	10/1/02 > MWL called and spoke to the T & T agent line people. > Was able to make reservation with Kalla over the phone. > Was transferred to Youth Group Services---spoke with Lori. > In the future, I need to call the 800-833-9806 number for Youth Groups Reservations. This was NOT made clear in any previous dealing with Disney (imagine that!!!!!!). 40 DD's 4/12-4/16/03 100 + 25 Breakfast coupons Polynesian Luau reservation > Anyway, Lori took down all the information and will have a Group Coordinator call back this afternoon, or tomorrow at the latest. > Rate might fluxuate--might be less than $99 or more, both b/c this is such a large group. > THIS IS SUCH A PAIN IN THE ASS--TOO MANY F--N' STEPS!!!!!! Just venting--sorry. 10/2/02 > MWL called Youth Mkts as I had not heard anything by 3pm re: LDHS. > MWL called and LVM for Megan to C me B. > Megan called back while MWL was on other line. > LVM with MWL to call David Smith @ xt. 6516. > Net $98 with 12% tax--4 per room. > YES, HAS AVAILABILITY!!!! > Breakfast coupons--$9.29 each/valid in "Food Court" at All-Star Resort ONLY. > Deposit is due w/ K approx. 4 weeks out--no flexibility on this deadline. > Deposit is = one night's room & tax > MWL requested K to be faxed at earliest convenience. > Actually recv'd K from David this afternoon. 10/8/02 > MWL entered in system--signed K & deposit due 11/4. 10/14/02 > MWL recv'd 2nd copy of K from Krista--her due date is November 7th! > Like this deadline better, but will confirm with her to make sure all is OK to switch it from the 4th. > Krista emailed back--fine for the 7th date to stand. She apologized for the confusion. _______________________________________________ 10/23/02 > Client has opted for a hotel "off-campus" to save some $$. > MWL to call and check availability @ Days Inn Suites--Maingate. 10/28/02 > MWL called and LVM for Debbie @ Days Inn Suites. > Waiting for a CB. 10/29/02 > Debbie emailed that she does have availability for this group. > All set and GTG for now--she will be forwarding K along with meal agreement for breakfast sometime today. > Recv'd K via fax--all set for now. > Signed K due back by 12/1. 1/2/03 > MWL faxed signed K to Debbie's attention. > All is set for now with this group. ____________________________________________ HOLIDAY INN HOTEL & SUITES 2/12/03 > LSS, Days Inn Suites is a big fat "NO"--need to change hotel for this group. 2/13/03 > MWL faxed cancellation to Debbie's (@ Days Suites) attention this afternoon. 2/17/03 > MWL LVM for Pam (on other line) r: release/contract as needed. > Waiting for a CB. > Pam called back--she lowered rate to $59. > MWL requested K and full sales kit for this hotel. > Recv'd K via fax. 2/20/03 > MWL moved Rooming List and HIF to hotel file today. 2/28/03 > MWL called to check in with Pam. > She is fine and set. > MWL faxed signed K and BEO's (guaranteed #'s not due until 72 hours prior). > All set for now. > RL due 3/13/03; PIF due 3/28/03 > She will fax invoice once Rooming List is recv'd there. 3/14/03 > MWL faxed Rooming List, HIF and Breakfast times to Pam's attention today. > Waiting for invoice. 4/2/03 > Had not heard from Pam Cook re: final invoice for this group--also need information for breakfast room and times. > LVM for Pam re: al of the above--will CB in a few minutes to see if her assistant Christina is available (she was not when trying to get this information before). > MWL called back--LVM for Christina this time and left all details about what is needed. > Waiting for a CB. 4/7/03 > Karen Trapp (Catering SM), called to check on the arrangements for this group. > MWL told her that I had been trying to get in touch with either Pam or Christina since last week--I had payment in full due to the hotel. > She wanted to check on the breakfast issues (#'s, etc.). > MWL to expect new and revised BEO's tomorrow AM. 4/8/03 > MWL called to FU on the above--as of 11:30am, still had not recv'd anything. > Spoke with Karen who said they were workin gon it and also spoke with Christina (Pam is out on business) and asked again for a Final Invoice. > Per Christina, she will work on it with Karen and get a grand total to me today so we can get a company check written and in the mail 4/10/03: > BJS spoke with Karen - she will fax BEO's thought she had done it!. > BJS faxed copy of check to Karen's attention and then mailed via USPS 2-day mail as directed by Karen. > BJS also LVM for Christina stating what I had done and to call if there were any questions.

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Damon's
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Disney Magic Music Days
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

Disney Meal Coupons
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Disney's You're Instrumental Workshop
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Downtown Disney & Marketplace
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Disney's Spirit of Aloha
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)