CCIS: Manage Trip


Updated	Wed Jul 30, 2003
Trip Name
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	9/19/01: > Rec'd Application via Fax > Gene also LVM on evening of 9/18/01. > FOE - Chicago 4D / 3N All-Inclusive > 35 (30 + 5) > Competition Mixed Choir of 30 voices > Apllication made mention of addition of baseball game (BJS will talk with Gene about this) > Application also questioned 3rd night as Wednesday or Saturday (BJS will obviously go for the Saturday night stay). > BJS started Bible, HMS, please create CFS. Thanks! __X__ HMS __X__ __X__ MWL FYI 9/19/01: > BJS mailed application received letter. 9/19/01: > BJS called LVM. . . Said Saturday stay-over was the one, not Wednesday also asked that he call re: the additional inclusion of a baseball game. 9/19/01: > BJS called Gene at 5:15pm. > If his budget allows he may want to arrive on Wednesday. I did not encourge one way or the other. I did mention that Thursday was a free day, so if $ is tight, he may want to nix the Wednesday arrival idea. The quint per person rate for an extra night at the Hilton Suites would be approx. $35 per person, includes b-fast. > Discussed Baseball - said we could not do anything until schedules are released in December or so. He is fine with that. > BJS to prepare and forward CN based on the 4D/3N All-Inclusive per the brochure. If he decides to add an extra night or ballgame, we will do an addendum at a later date. 9/20/01: > BJS completed Contract Packet, including Deposit INV #2972, $1,000 - due with K on 10/19/01. Also included First Payment INV, #2973, $5,257.35 - due on 2/1/02. > HMS / MWL, please process per SOP. MWL will need to provide Show Selection Information to BJS prior to mailing so he can create the FOE - Chicago Show Selection Sheet for groups purchasing the All-Inclusive Package. Festival Only & Standard Packages in Chicago do not get a Show Selection. This should be in mail (USPS 2-day) NLT Friday, 9/21/01. Thanks! __X__ MWL __X__ __X__ HMS __X__ 10/29/01: > BJS sent email to Gene to check status of Contract, Deposit, etc. They were due on 10/19/01. 10/31/01: > BJS called Gene Peterson. > LVM in his office, asking for status update! 11/1/01: > Rec'd email from Gene apologizing for delay. He will get check, etc. in the mail this week. 11/5/01: > Gene LVM after hours. > Contract, check, etc. in mail. > May need help with ground transportation in Chicago. > BJS to call on Tuesday. 11/6/01: > BJS called Gene re: transportation . . . > BJS LVM - please call so we can discuss ground trans - BJS to suggest he contact Coach USA directly in Chicago at 888-533-7446. 11/12/01: > As Gene has not returned my call re: ground transportation - BJS sent email re: Coach USA and asked to check on status of check and contract. 11/13/01: > Rec'd check #17917, $1,000 - INV #2972 - PIF. 11/26/01 > HMS entered contract, General Info and show Selection forn: 1st: Blue Man Group, 2nd: My Fair Lady and 3rd Anything Goes > BJS to entered check and number. > Gave MWL copy of Show Form. 12/4/01: > Gene LVM - needs IOG for Charter Company to provide Quote in Chicago. 12/5/01: > BJS LVM will fax sample IOG NLT Friday. 12/7/01: > BJS faxed sample IOG to Gene's attention. 12/18/01: > Gene LVM - did not receive sample IOG so BJS faxed it again. > BJS LVM for Gene to inform him that fax was sent again. 1/4/02: > Gene called - may want to also bring his Mixed Choir of approx. 35 singers. > he will check on flight availability and then get back to us ASAP. > I encouraged a quick answer as we need to pay close attention to our hotel room block. 1/9/02: > Rec'd VM from Gene. He will be bringing his Concert Choir as well! > BJS responded via email per his request . . . Need to know number of students and adults this second group will involve (previously he had mentioned approx. 35), also their performance area and performance option. > BJS will update Bible and hotel info, etc. once known. __X__ MWL FYI 1/16/02: > Rec'd email with updated counts from Gene . . . > Concert Choir is coming, or at least a portion of them. > Total Pax = 54 (48 + 6) > BJS updated Bible and hotel projection sheet accordingly. > Gene wanted to know what to do next - I said to make first payment from the Invoice he already has and that Final Invoice will reflect final totals, etc. Also need to know breakdown between the two groups and if Con. Choir would be competing in the Mixed Choir category. > MWL, please proceed as needed. Thanks! __X__ MWL __X__ 2/7/02: > rec'd email frm Gene . . . > Total Pax now = 51 (44 + 7) > Concert Choir = 44 singers and will compete in the Mixed Category > Chamber Singers = 30 Singers > BJS emailed response that updated First Payment INV would be faxed later today. > BJS updated Bible based on these new numbers. > BJS faxed and Mialed Revised INV#2973, $7,889.70 - due on 2/1/02. 2/19/02: > Rec'd check #18413, $7,889.70. INV #2973 - PIF. 3/14/02: > BJS LVM for Gene - we need your FPGF, Room List & HIF. 3/15/02: > BJS LVM at Coach USA Chicago re: theire msg from last evening - Gene's coaches while in Chicago. They need to call him directly. 3/15/02: > Rec'd FPGF, Room List and HIF via fax. > Total Pax = 51 (44 + 7) > Rms / Pax 8 Qt / 40 2 Q / 08 1 T / 03 0 D / 00 0 S / 00 TOTALS = 11 ROOMS and 51 PAX (44 + 7) > BJS updated Bible accordingly. > MWL, please note request on HIF for a full set of keys for the head chaperone. Advise accordingly after checking with hotel. > MWL, as these numbers are now Guaranteed, please proceed as needed. Thanks! ____ MWL ____ 3/27/02: > BJS faxed and mailed Final Payment INV #3146, $7,257.30 - due: 3/18/02. 3/28/02: > BJS completed IOG. > MWL, please review and confirm all. BJS will fax to Client once you advise that all is secured. Thanks! ____ MWL ____ 4/3/02: > BJS emailed and faxed IOG to Client. 4/10/02: > BJS called Gene - LVM - we need your Set-Up Forms, T-shirt Order Form and Repertoire Selection Sheets TODAY!!! 4/11/02: > BJS sent email to Gene re: required forms - gave 12noon ET today as deadline for t-shirt order. 4/11/02: > No forms, so BJS created one - all XLs and faxed to CP Dean with the others. (51 pcs) 4/12/02: > Rec'd Set-Up Forms, Repertoire Selection Sheets and T-shirt Order Forms via fax. > Too late for t-shirts - already ordered all XLs. > Rec'd REVISED Room List & PCCF. > REVISED Total Pax = 49 (43 + 6) > REVISED Rms / Pax 8 Qt / 40 1 Q / 04 1 T / 03 1 D / 02 0 S / 00 TOTALS = 11 ROOMS and 49 PAX (43 + 6) > BJS updated Bible & IOG accordingly. > MWL, as these numbers are now REVISED & previously GUARANTEED, BJS will need to update Final Invoice. Please advise should there be any non-recoverables . . . Also, order and guarantee as needed. Thanks! ____ MWL ____ 4/30/02 > AMH called and left a message for Gene - asking if he had received his final materials? 5/1/02 > Recv'd Receipt Form today, from Gene. > All set.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Festivals of Excellence
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth Adult Registration Fee Quantity
Festival Application	To Client From Client To Festival From Festival
Item Notes ( Print Note )

Water Tower Place
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

Hard Rock Caf�/Chicago
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Hilton Suites
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

The Berghoff Resturant
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Navy Pier
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Blue Man Group
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Field Museum of Natural History
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Shedd Aquarium
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Six Flags Great America
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)