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Updated	Thu May 12, 2022
Trip Name	Peters Township High School Music Dept-Orlando, FL-03-22-2022
Client	Back to Client \|\| E-Mail
Sales Rep	Brett Taylor E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	Peters Twp. to Orlando, FL - PIT to MCO - FLYING DST 6/8/21: > BT had zoom with Ryan re: Orlando 2022 > Basically carbon copy of 2021 cancelled trip. Flying. > Budget about $1600. > NO airport txfrs. in Pgh., kids will meet there. > little smaller group - 170 = 150 + 20 > off property most likely. > Suites are good, will put kids in max occupancy. > shared Disney updates, only applying for activities at UO only. Sent him app info and he applied today. We flipped the UO and Disney park days on last year's IOG so performances and workshops are earlier in the week. > Rochelle is still trip coordinator. > Timeline - Aug. 19 is next possible board meeting, so no approval until then. > BT wants to time TO for late July/early August so all works out with K and 1st payment. > However, boosters COULD make an air deposit before trip approval if needed. Perhaps we should discuss timing of when we want to put it out for flights. Perhaps see what he gets accepted for at UO? > BT created folder and added IOG to DB. Added trip to WB. Advise on TO timing and will update. __X__ BJS __X__ ____ HMS ____ 7/11/21: > TO confirmed for 7/20 at 12:30pm. __X__ BJS _FYI__ ____ HMS __FYI__ 7/20/21: > BJS made attachments. > BJS ran rates and then entered below, starting at $939 Sextuple. > BJS completed TO for BT's presentation meeting later today. > Obviously, there may be some adjustment due to flight schedule(s) and we need their decision on how they's like to proceed with air. Once air is reserved, we can then determine Ground Transportation needs in FL, as well as additional or fewer meals. > Incase they are worried about the budget, there are several options as I see it here are two impactful suggestions: - Cut a day and do a 3-day, 3-park UO pass (at a glance, +/- $250 savings for Sextuple alone - exponential for the other occupancy types). 4-night stay with this option. - Don't cut a day, but do all Universal with a 4-day P2P pass (at a quick glance, save +/- $170pp). Remains a 5-night stay with this option. > Also, are they taking an equipment truck or trailer? __x__ BT ____ ____ HMS FYI 7/20/21: > BT had zoom with Ryan for TO. (Rochelle had another meeting so couldn't join) > Trip looks good. I did share the cost saving ideas - but boosters really want to go to Disney and he doesn't want to perform or do workshops there. As long as they are "close" to their $1600 budget will be ok. > Air - seems open to Allegiant Charter, but would want to know what the deposit situation would be. Similar to airline (refundable?) or once they go for it they are all in? He understands about the lack of availability currently, but would hate to miss out on a possibly lower rate should SWA become an option. > Making an air deposit does not seem to be an issue though. He understands that we really can't do Orlando charters until we have air figured out. > Talked a lot about Group Collect, Travel Protection, and new cancellation terms - all good. > Yes on equipment truck! And they send all luggage on that as well so mostly carry ons on the flight. > They DO get early admission to UO by staying on property, correct? __X__ BJS __X__ ____ HMS ____ 8/25/21: > Ryan emailed - they go board approval for the trip. > He and Rochelle want to talk tomorrow afternoon with me before they talk to their boosters. Will advise if anything comes of it. > May want to check in with FMG on any potential updates?? __X__ BJS __FYI__ ____ HMS __FYI__ 8/26/21: > BT had a LONG convo with Rochelle and Ryan ahead of their booster meeting this evening - all very positive. She just needed some clarification on things. > However, they would like to increase their numbers slightly to 155 + 20 = 175. I think their hope is to get to 175 pax for the extra comp. > BT updated #s on the IOG and will let FMG know this and that the group is open to departing earlier in the day Tuesday if that helps. > When it comes time to do pricing for local charters, they DO want local charters built in on UO days also just in case workshops and performance times are early. Can always remove later - once we have air info. __X__ BJS __FYI__ ____ HMS __FYI__ 8/27/21: > BT got email from Rochelle - meeting went well last night and trip info was well received. > One addition - they wish to add 2 security guards to the trip. > Told her we would be sure include on revision once we have air and ground transportation costs. __X__ BJS ___X__ ____ HMS __FYI__ 9/17/21: > After much back and forth with Ryan and Rochelle re: SWA flights (which BJS and BT discussed at length) Ryan called and he and I had a lovely conversation. > Super long story short - they can't write a check from their boosters for an air deposit without having collected those funds from pax. They haven't done this because they needed the full cost of the trip to share with their families. As much as we discussed the process of air deposits, etc. - they did not convey to me that this was going to be necessary in order to make an air deposit - so here we are. > Here is the plan: 1. Let these flights go (unless FMG can get one hell of an extension). 2. Need a revised TO per my 8/26 and 8/27 notes that includes 2 security guards per night and ground trans. in Orlando (using the current air schedule as a best case scenario). 3. BT and Ryan will meet ASAP (late Monday or Tuesday) to complete the rate worksheet. Of course, they need all kinds of other shit built in like trailer cost, hotel rooms for those drivers, which I explained they need to tell me how much they need to plan for this. 4. Once completed - get them K ASAP_so they can sign and I will get GroupCollect set up with an initial $ amount deposit due very quickly (will suggest $100) followed by subsequent monthly payments. 5. Once they get people registered and paying - we request an air quote from FMG again as funds should be hitting our account. > So they lose these flights which sucks. Ryan did say worst case they can look at busing. (Hope there's buses if that shit happens!). > BT added this TO revision to WB on the top of my list! __X___ BJS __X__ ____ HMS __FYI__ 9/20/21: > BT has TO rev1 Review tomorrow (Tues, 9/21) at 3:45PM with Ryan, including Rate Worksheet / GC Meeting so they can try to come up with a price they want to share with parents. > BJS updated IOG based on SWA flights rec'd on 9/17/21; however, they are not prepared to make a deposit on these flights at this time. > BJS added Hotel Security, 2 guards / night, per the group's request. > BJS added Ground Transportation in Orlando, based on the current SWA flights in order to give them an idea. This is included in the PPP rates. > BJS made all requested changes and then ran Rates as Rev1 and entered below, starting at $1,049 Sextuple. > Tiers are as follows: T1 = 158 - 175 T2 = 140 - 157 +$20 T3 = 122 - 139 +$40. > BJS will compete TO Rev1 tomorrow AM. > Remember, per BT's notes from 08/26, we are now working with 175 total pax (155 +20). _x___ BT FYI ____ HMS FYI 9/21/21: > BJS completed TO Rev1. > BJS added the two security guards / night and ground transportation in Orlando based on the SWA flights FMG provided late last week. > TO Rev1 includes the current air info as we have it We know they are not going to meet the deposit deadline on these flights, but they wanted us to use them anyways in order to generate a best case scenario for flying. Ryan understands that we will lose these flights and schedules + fares will change, including package rates possibly if meal & bus requirements change. > BT, ready for your meeting this afternoon with Ryan at 3:45, but would like to go over to make certain I did not miss something or screw-up the way I did with South Fayette. __x__ BT __x__ ____ HMS FYI 9/21/21: > BT had zoom with Ryan for rate worksheet and surplus worksheet (both in DB). > When all is said and done, they're charging the kids $1750 for the trip which covers airfare at $525.00 and all of their surplus (free adults, truck rental, t-shirt, etc.). About $1750 is what he told the kids so guess he's happy. > Ryan asked about Disney Genie +. BT and BJS slacked about it. Told him what you said about it not being recommended for groups. If you get any more info, let me know. But he really doesn't have any more room to add cost if air stays about the same. > One change - they want $15 meal credits for lunch on Sunday at the airport instead of $10. BT figured this extra $5 into the rates on the rate worksheet. > OH, and also - total pax should be 159 + 18 = 177 because they weren't counting their fucking equip. truck drivers in their adult count!!! Those 2 would be package only, so BT figured it out correctly in rate worksheet. Did not change in TPMS. > Ryan agreed to a $100 initial payment on GroupCollect (hopefully on 10/1 if we can get to K and have it signed). Then remaining payments split over the next 4 months starting on or around 10/21. (BT based this on forms deadline of Jan. 5 and Balance due 2/4. > Unless you think adding Genie + will be feasible and we should wait to see what they want to do with that, I would say ready for TO revision K version (for the fucking meal credit incr.) and go to K so we cab get this trip in GC!! __X___ BJS __X__ ____ HMS __FYI__ 9/22/21: > Go to K! > Needs revision K version changing the meal at airport on Sunday from $10 to $15 - $5 increase in rates. > They want the initial $ amt. payment to be $60, not $100 - whatever. Can't make air deposit until everyone pays - stupid. __X__ BJS __X__ ____ HMS __FYI__ 9/23/21: > Per GL, they want to add $30 to their rate worksheet for Disney Genie + ($15/person/day). > BT updated rate worksheet accordingly and will set up that way on GC. > Assuming Disney proceeds with Genie + for groups, please add to their tix. __X__ BJS __FYI__ ____ HMS __FYI__ 9/26/21: > BJS updated the total pax in TPMS and on the IOG to 177 (159 + 18) because of the two (2) equipment truck folks. THESE ARE CCIS PACKAGE ONLY and do not include AIR. Air remains at 175. > BJS changed the $10 Meal Credit for lunch at MCO on the last day to a $15 Meal Credit and increased package rates by $5 per person across the board. > WDW Genie+ will be a line item ($30pp - no comps)on the final invoice if we can order for all at the time of ticket order placement - no mention of it in the TO K Version or rates. > Revised rates now begin at $1065 sex. > Tiers are now: T1 = 160 - 177 T2 = 142 - 159 +$20 T3 = 124 - 141 +$40. > BJS completed TO K Version with a $525 Air Allowance and appropriate verbiage. > BJS completed Contract Packet and EM'd tp Ryan's attention. Due 10/4/21. If they can get everything to us sooner and start collecting money, the better - we need to get on the AIR as soon as they have deposits from everyone thats flying. > BT is setting up the GC payments to get $60pp initially and then the balance of the first payment a week or so later. > BJS completed and EM'd Invoice #6933, due: 10/15/2021, $57,732.60. Remaining payments will be due 11/12/21, 12/10/21, (1/5/22 - FORMS), 1/7/22, and then Final Balance 2/4/22. All invoices, with the exception of the Final (obviously) are in the group's DB. > Ryan may be blown away by this since he was thinking about a $60pp initial payment and then a lot more later in the month. REMEMBER, when you set up the GC payment schedule and amounts, it will be different than these - just saying this so they are not caught off-guard, especially your friend Rochelle! > BTW, I sent everything to Ryan, since he is the school board employee - if "SHE" has to see it and sign it, he can assign her as a signatory via the app. Thanks! __x__ BT __x__ ____ HMS FYI ____ JAF FYI 9/27/21: > BT set up Group Collect - including adding covid waiver and trip highlights. > Ready for K to be added and launch upon receipt of signed K. __X__ BJS _FYI__ 9/27/21: > Per convo with BT and BJS this morning and because Rochelle is a FUCKING BITCH: > update address of school in K - new address is in TPMS. > change lunch/dinner at parks from $25 / day to $35 / day. > change security guard times from 11-5 to 12-6. > Per BJS - going to send a revised K version of TO for them to sign off on BEFORE sending a revised K. > BJS added to WB for 9/29. __X__ BJS __X__ 9/29/21: > BJS updated Security attachment - actually showing start time as 11:59PM so there is no confusion of the Date! 11:59PM - 5:59 AM (aka 6:00AM). > BJS updated Park Lunches and dinners to $35 / day on the one UO day and the two WDW days. The first UO day is just lunch with $15 as dinner is at Jimmy Buffets - CityWalk. Updated both TPMS and IOG accordingly. > BJS updated package rates - they increased by $33 across the board, Sex starts at $1097. > Tiers are unchanged. T1 = 160 - 177 T2 = 142 - 159 +$20 T3 = 124 - 141 +$40. > BJS sent REVISED TO K Version to Ryan for his review and signature. Once we have that back, we will proceed with a revised Contract and Invoices. > BTW, when SHE asks, and you know SHE will . . . why a $33 increase instead of just $30 - it's the Comps! __x__ BT __x__ ____ HMS FYI ____ JAF FYI 9/29/21: > Rec'd Signed TO Revision, so now we will proceed with Revised K Packet. 9/30/21: > BSJ prepared and sent Revised Contract Packet to Ryan for Signature. > Dates did not change, just the school's address and amounts due to revised TO. > First 4 payments are now all $58,900.80 as far as the K is concerned. BJS EM'd the Invoice for Payment #1, due 10/15/21. > Remember, AIR is just an allowance of $525 since they had to let the SWA tickets we had last week go since they have not yet collected any $. __x__ BT FYI ____ HMS FYI ____ JAF FYI 10/1/21: > Rec'd signed K from Ryan. > As this group is now UNDER CONTRACT, please review and proceed as needed; however, be aware that flights have not yet been decided upon. ____ BT ____ ____ HMS ____ ____ JAF ____ 10/4/21: > BT spoke with Rochelle this morning (great way to start a Monday). > They had tremendous response on GC over the weekend. 160 kids registered with, she thinks, a few more on the way. > So with adults, they THINK they could have more than 177 pax. > 182 + 18 = 200 is what they want to plan for (if possible). > BT explained that before we ask for air, we would need to check hotel availability for an increase if needed. She understands that if this is not possible, there would need to be a cap. > Please check with Sandy if needed and advise if this increase is possible. > If it is, request 200 seats with FMG. > If it is not, please advise so I can let the group know there needs to be a cap on # of pax. __X___ BJS __X__ _____ HMS ____ 10/6/21: > Per group leader, passenger Benjamin Grkman is not longer attending this trip. > He had paid $60 deposit and purchased standard protection for $82.00. > Per BT convo with Camille and Bud and further convo between BJS/BT with Bud - best practice will be to refund PROTECTION COST only through Stripe in this circumstance. We don't want to mess with funds paid toward protection! Then let the group handle any possible refund of payments per their SOP as has always been our policy. > The pax unenrolled himself from the protection, which puts the cost paid toward the trip. > BT confirmed again with Bud this morning - that refund does NOT happen automatically. > BT refunded the pax the $82 cost of protection via Strip. Then cancelled the pax, creating a "manual refund" of $60 for the group to deal with later. > Cost of cancelled policy should show up on next month's GC statement. __X__ BJS __FYI__ ____ JAF __FYI__ 10/8/21: > With TAMPA Flights from SWA, package rates would includes $18 / person across the board based on the IOG - Tampa Flights. Fortunately, this should work fine with the rates they were projecting. > BT, please share rate increase info and the TAMPA Flights IOG with Group Leader for decision so we can proceed as needed with updated rates and Deposit to FMG for the desired flights which will be due next Thursday, 10/14/21. Fortunately, we have more than enough cash from the group on hand to make the Air Deposit. > I have not changed any rates in the system and / or updated any type of K Addendum. Will wait for their final decision. BT, do not promise a K Addendum or updated TO since the group is already Under K and I am not sure when it will get to them. __x__ BT __x__ __X__ HMS FYI 10/8/21: > BT shared tampa flight IOG/rates with GLs. > Confirmed that are going with the Tampa flight option and wish to make the deposit on ALL 200 seats. > BT replied all to Emma at FMG to let her know to be in touch with BJS about proceeding. __X__ BJS __X__ ____ HMS __FYI__ 10/12/21: > BJS signed and returned K to FMG for the TAMPA flights, all 200 pax. > IOG was updated accordingly on 10/8/21 and the group approved, but BJS feels he needs to do a Contract Addendum since K was already signed and now that flights are decided upon, there is a slight price increase of $18pp across the board for the CCIS portion of the Package due to transportation; however, flights are actually slightly less than the allowance. > BJS will review and do his best to get an ADDENDUM to the group before the end of the weekend. ____ BT FYI ____ HMS FYI 10/20/21: > GroupCollect - Passenger Alisa Innocenti requested cancellation for Gina (daughter) on 10/18/21. Group Leader approved on 10/20/21. $60 payment manually refunded to group at final account reconciliation. > No protection was purchased and no other payments were made. __X__ BJS __FYI__ ____ JAF __FYI__ 10/25/21: > TPL received and in FORMS DB. ____ BJS __FYI__ ____ HMS __FYI__ 12/30/21: > BJS updated IOG with the most recent info from FMG / SWA - Group 2 (110 pax) departure from PIT on 03/22/22 was changed 9:10PM to 9:15PM and arrival in Tampa was 11:25PM and it is now 11:30PM. _x___ BT __x__ 1/6/22: > BT reviewed all forms downloaded and rec’d on 1/6/22 (RL, BL, FA, FPGF, HIF, EPGF, & APM). > Total Pax = 180 (163 + 17). > RMS / PAX 14 St / 84 15 Qt / 75 02 Q / 08 03 T / 09 02 D / 04 00 S / 00 TOTALS = 36 ROOMS and 180 PAX (163 + 17). > AE Updated Bible Numbers, IOG, and Status Schedule. > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > Comps are 7. > Group has identified a designated healthcare professional for a 50% discount on their package. They are in a TRIPLE room. > The group will be traveling on 2 flights and 4 buses in Tampa/Orlando. > AE updated Tiered Pricing and checked Final Tier Pricing box. The group is in Tier 1. > Final date payments are accepted in GroupCollect is 1/16/22. __X__ BJS ___ ____ HMS _____ 1/12/21: > BJS updated CCIS Package rates below to include the $18pp increase from October once the flights into TPA were confirmed as this was the increase we gave them for the additional group transportation costs in FL. > Sextuple is $1115 and so forth. > Following submission of APM to FMG, received Final INV for AIR and the cost to the group is $458.41 pp. > BJS completed FINAL INV #7046 (projected) in order to get a head star and also to provide to group as they are nearing the "turn off" date for GC. This document does not include ANY funds received. > PROJECTED Total Cost of Trip AKA total they are responsible to CCIS for is $288,126.80. > BT, please share with client. This is saved in DB & it was not sent to the group directly from QBooks. Thanks! ___x_ BT __x__ ____ JAF FYI 1/17/22: > BT got updated APM for new flights. Updated in FORMS DB. > BJS, I copied you on email to FMG. __X__ BJS __FYI__ 01/17/22: > BJS sent 180 Backpacks (from old CCIS stock), face masks and Hand Sanitizers via UPS in a total of 8 boxes, to Ryan's attention at the school. ____ BT FYI ____ JAF FYI 1/26/22: > BT got email from GL last week before final payment deadline in GC that because of their large fundraiser that just finished, they voted to give 157 of their student pax a $450 discount off the trip = $70,650.00. > She said she was ready to send us a check. > BT and BJS discussed as with final payments not being accepted after 1/15, the turnaround time for a bulk credit would be tight. > We agreed that group is going to send the check to us for $70,650 via FedEx and that BT would do a "balance adjustment" in GC for these 157 pax so they would have a couple of days to complete their final payments. Better for us to have the funds than them to be short and have to invoice them at the end. > In hindsight - I should have just done this as a bulk credit as it took a long time to go through each passenger. It's essentially the same thing - just applying credit before funds are received. Lesson learned. > Anyway - GC pax reconciliation shows $68,170 in balance adjustments. > Out of 163 students, 6 were not to be adjusted, and 5 had already payed in full. They are handling those refunds internally. > One of the passengers only owed $280 (less than $450), so I credited that one accordingly to $0 their account and let the GL know. > There was a $60 manual refund back in October for a kid who cancelled - this showed up in the adjustment column. > So by my math - 151 x $450 = $67,950 + $280 = $68,230. When you subtract the $60, that comes to the $68,170 in adjustments. > Check #2944 rec'd on 1/25/22 for $70,650. > JAF - All becomes part of their funds received for account reconciliation. __X__ BJS __FYI__ _____ JAF __FYI__ 1/26/22: > BT got the breakdown for choir and band/orchestra workshops from Ryan. 163 total: > 51 Chorus > 86 Instrumental > 26 Sound FX/Voice Over > BT thought that there are only 2 workshops, not 3. Always something with these fuckers. So I replied asking for clarification. Here was Ryan's response: "Brett, I have been speaking with the stars Universal people now for two months. They had originally said that there were two workshops but they combined it into one several months ago. I just emailed Krista, the contact, today and gave her the breakdown because she asked for that too. You had originally told me that I needed to take care of the stars Universal scheduling and paperwork myself, which I have. All of those 163 students will be in one workshop with their designated instrument/roles. Let me know if you have any questions. Ryan" > WHAT IN THE ACTUAL FUCK???? Hollie - forwarding you a set of emails from August 10th where Krista references this (you were on that email also). She says we would get some kind of further updated confirmation, but I don't see anything after that. > I really don't like looking uninformed about shit. ____ HMS ____ __X__ BJS __FYI__ 02/17/22: > BJS mailed via UPS the group's Meal Credit Cashier's Check, Bank Request Form, and labeled white Meal Credit Envelopes. > This was sent in a small brown box, 14" x 8" x 1.5" . . . just so no ones looking for or expecting an envelope! > BT, please make sure the Director knows it is on its way and the importance / timeliness of this shipment and not to leave it sitting around. Thanks! __x__ BT __x__ 02/22/22: > BJS received WDW tickets and meal coupons this afternoon. > BJS stopped on way home from picking up the WDW media and mailed the 180 2-Day Starter Park Admission Tickets which included 2-days of Genie+, via UPS to Ryan's attention at the school. Delivery is expected NLT Thursday afternoon. > Denise said the reservation process has changed for group's doing it on their own, so she will have Joanna send me the latest instructions so I can share with BT and he can share with group before they actually take delivery of the tickets. > All I sent was the Disney tickets and some white CCIS / DST 6 x 9 envelopes in this shipment. Disney Dining Cards and all the Universal stuff will go in the FI Box which will be sent with the FI Booklets 7 - 10 days prior to the trip. _x__ BT FYI 2/22/22: > You're gonna fucking LOVE this...typical My Peter. BT got this email from Rochelle well after 5pm: "Good evening. We have a student who did not sign for the trip for financial reasons. Just this weekend, he received some good news That would allow him to be able to pay for the trip. He asked if there was anyway for him to go on the trip. Can you please let me know if this is possible? He Is a senior and I hate for him not to be able to go. I looked and there still appears to be seats on the airplane for both flights. In addition, I know there’s seats on the buses there are rooms with only 5 kids in them. He is in Room 100 and the choir so no issues with needing him to March in the parade. This is a good kid you would really like to see him be able to have this experience. Thank you very much. Please let me know if We can make this accommodation for him." > BT is quite certain that the answer will be no. And she is NOT correct that there are "seats on the airplane" since we have now confirmed and paid for the exact number of seats for them and released any remaining seats from the original reservation. Plus we just got the fucking Disney tickets!!!!. > Talk in the morning before I reply to her. _____ BJS __FYI__ _____ HMS __FYI__ 2/24/22: > The late add pax is a GO! > Please scan the Disney ticket to me so I can pass it along to them with the park reservation instructions. ____ BJS _____ ____ HMS ____ 3/3/22: > BT and BJS updated TPMS, RL, Status Schedule, IOG, FPGF for late add pax. > Total Pax = 181 (164 + 17). > RMS / PAX 15 St / 90 14 Qt / 70 02 Q / 08 03 T / 09 02 D / 04 00 S / 00 TOTALS = 36 ROOMS and 181 PAX (164 + 17). > BT highlighted the late add on the RL. > Need to still get his last name and which bus he should be on from GL. _____ BJS __FYI___ _____ HMS __FYI__ 3/3/22: > BJS mailed check #1032, $8,227.20, for Overpayment, along with a copy of the Final Invoice. 3/7/22: > Per Rochelle's email from 3/1 re: Disney park choices: "We have all 180 of us going to Hollywood Studios on Friday, 3/25. 115ish are then going to MK on Saturday the 26th." > No mention of where the other 65 are going. > I have also not heard anything back from them about how their park reservations are going. _____ BJS __FYI__ _____ HMS __FYI__ 3/8/22: > Rochelle provided the Disney park selections for both days. > Friday 3/25 - all 181 going to Hollywood Studios. > Saturday 3/26: EPCOT = 23 +4 = 27 HOLLYWOOD STUDIOS = 10 + 2 = 12 ANIMAL KINGDOM = 15 + 2 = 17 MAGIC KINGDOM = 116 + 9 = 125 TOTAL = 181 > Also - their three nurses who will hold all of the students’ medications are together in Room 33 on their RL (noted accordingly). "Some of those medications may need to be refrigerated. With 164 students, that room will need more than one refrigerator. Can you please reach out to the hotel to make those arrangements?" __X__ BJS __X__ ____ HMS ______ 03/10/22: > BJS completed FI BOOKLET and EM'd to Rochelle, Ryan, et al... > BJS mailed FI Boxes (3) to Ryan at the HS via UPS. > As FI is now complete, please review and proceed as needed. __x__ BT __x__ ____ HMS ____ ____ JAF ____
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Itinerary

GroupCollect
Start Date & Time	Date Time
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	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

Booster Tag Luggage Tags
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	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	1/19/22: > BJS sent name list and art work / order to Booster Tags (180 pax / 180 tags). > Asked for deliver NLT 03/07/22. 1/24/22: > BJS approved Proof, corrected their qty number to 180 and then PIF, $155.35, via AMEX.

DST Thank You Gift
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Safer Travel Care Package
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Fly My Group
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$15 Meal Credit
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EZ Bus Tours and Travel
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Transportation when to be Included in Pkg Rate
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	Under Contract Active (uncheck to make inactive)

Windstar Lines, Inc.
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	Under Contract Active (uncheck to make inactive)

Buca Di Beppo - Orlando
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	Under Contract Active (uncheck to make inactive)

Universal Endless Summer - Dockside Inn and Suites
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	Under Contract Active (uncheck to make inactive)

Hotel Security
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Universal Orlando - 2-Day 2-Park PTP
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Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Charter #
Total Due Charter Co.	$
Bus One	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Bus Two	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Bus Three	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Item Notes ( Print Note )	06/2021: > Per Erika - MCO / Hotel Transfers = $382 one way per coach $75 gratuity = $457 / 57 each way. - $545 / 5 hr. minimum charter per coach + $75 gratuity = $620 / 57 for a 5-hour minimum. - Hotel / Universal Studios is $518 + $75 = $593 round-trip. - Hotel / WDW is $545 (includes lovely parking fee they now charge buses) + $75 = $620 round-trip. 9/20/21: > Tuesday, 03/22/22 - MCO to Endless Summer Transfer = $457 / coach x 4 coaches = $1,828.00 > Wednesday, 03/23/22 - WORKSHOP DAY - Endless Summer / UO Transfer (Roundtrip Transfer) = $593 x 4 coaches = $2,372.00 > Thursday, 03/24/22 - PERFORMANCE DAY - Endless Summer / UO RT Transfer = $593 x 4 coaches = $2,372.00 > Friday, 03/25/22 - Endless Summer - WDW RT Transfer = $620 x 4 coaches = $2,480.00 > Saturday, 03/26/22 - Endless Summer - WDW RT Transfer = $620 x 4 coaches = $2,480.00 > Sunday, 03/27/22 - Endless Summer MCO Transfer = $457 / coach x 4 coaches = $1,828.00 > Total = $13,360.00 10/7/21: > BJS sent SPECS to Erika based on TAMPA Flights IOG: Tuesday, 03/22/22 GROUP 1 (90 pax) 2 Coaches TPA to UO Endless Summer Dockside with Fast Food Dinner Stop en route. 7:00PM - 10:00PM GROUP 2 (110 pax) 2 Coaches TPA to UO Endless Summer Dockside (no stops en route) 11:30PM - 1:30AM Wednesday, 03/23/22 200 pax 4 coaches WORKSHOP DAY - Endless Summer Dockside / UO Transfers (Roundtrip) Time: TBD. May end up being split into two separate groups once we have Workshop times from Universal. Thursday, 03/24/22 200 pax 4 coaches PERFORMANCE DAY - Endless Summer Dockside / UO Transfers (Roundtrip) Time: TBD. May end up being split into two separate groups once we have Performance times from Universal. Friday, 03/25/22 200 pax 4 coaches Endless Summer Dockside / WDW Transfers (Roundtrip) 8:30AM Out 9:00PM Return Times may be adjusted once park selections and hours are known. Saturday, 03/26/22 200 pax 4 coaches Endless Summer Dockside / WDW Transfers (Roundtrip) 8:30AM Out 9:00PM Return Times may be adjusted once park selections and hours are known. Sunday, 03/27/22 GROUP 1 (90 pax) 2 Coaches UO Endless Summer Dockside to TPA 10:00AM - 1:00PM GROUP 2 (110 pax) 2 Coaches Universal to Endless Summer Dockside to pick-up bags to TPA 4:30PM - 8:00PM 10/7/21: > Per Erika rates are as follows based on requirements I sent earlier today: - Tuesday - Group 1 = $955 / coach x 2 = $1,910.00 + $75 gratuity / coach ($150) = $2,060.00 - Tuesday - Group 2 = $855 / coach x 2 = $1,710.00 + $75 gratuity / coach ($150) = $1,860.00 - Wednesday = $518 for RT Transfer / coach x 4 coaches = $2,072.00 + $75 Gratuity / coach ($300) = $2,372.00 - Thursday = $518 for RT Transfer / coach x 4 coaches = $2,072.00 + $75 Gratuity / coach ($300) = $2,372.00 - Friday = $545 / coach x 4 = $2,180.00 ($75 WDW Parking / coach included) + Gratuity / coach ($300) = $2,480.00 - Saturday = $545 / coach x 4 = $2,180.00 ($75 WDW Parking / coach included) + Gratuity / coach ($300) = $2,480.00 - Sunday - Group 1 = $$855 / coach x 2 = $1,710.00 + $75 gratuity / coach ($150) = $1,860.00 - Sunday - Group 2 = $$855 / coach x 2 = $1,710.00 + $75 gratuity / coach ($150) = $1,860.00 > TOTAL = $17,344.00 10/26/21: > BJS moved to Windstar Lines and marked EZ Bus INACTIVE.

Universal Sound Design: Music and the Art of Foley-Instrumental
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Universal Gift Card
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	Under Contract Active (uncheck to make inactive)

Jimmy Buffetts Margaritaville - Universal CityWalk
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	Under Contract Active (uncheck to make inactive)

Universal STARS - Band
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	Under Contract Active (uncheck to make inactive)

Universal STARS - Choir
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	Under Contract Active (uncheck to make inactive)

Disney Youth Group Admission - 2-Day Starter
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	Under Contract Active (uncheck to make inactive)

Disney Dining Card
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