CCIS: Manage Trip


Updated	Tue Apr 20, 2021
Trip Name	Loch Raven High School Music Department-Philadelphia, PA-04-30-2021
Client	Back to Client \|\| E-Mail
Sales Rep	Brett Taylor E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	Towson, MD to Allentown, PA (Dorney Park) = 131 miles = 2.5 hrs. non-stop Allentown, PA to Philadelphia, PA = 59 miles = 1 hrs. non-stop Philly to Towson, MD = 98 miles = 2 hrs. non-stop DST 4/16/20: > BT and Cassie had a GTM to build the 2021 trip they are hoping to take so she can see the procedure of the entire process. > MITP at Dorney Park in Allentown. > Performances by chorus and combined band/orch. Need ensemble forms, she will complete asap. > 50 + 5 = 55. > Budget - similar to past trips, as cheap as possible. Williamsburg in 2018 was about $420 with transportation. Less than that or as close to that as possible. Not sure what financial shape folks will be in after corona. > Depart Friday evening at 7:30, to hotel near Allentown. MITP Saturday am then Dorney Park. > Overnight at hotel and depart for Philly on Sunday am after bfast. > Franklin Inst. museum, lunch at Philly Gourmet Steaks, Time to Explore Ind. Hall and Liberty Bell (timed entrance?). > Depart for home and arrive back by 6pm - no dinner needed. > Bus companies - like Dillon's and Atlantic Coast. No approved list. > BT added to WB, created folder and IOG in Dropbox. > IOG R&A scheduled for Wednesday 4/22 @ 1pm. __X__ BJS _4/20/2020_ __X__ CD _4/22/20____ ____ NC _____ 4/20/2020: > BJS reviewed and updated IOG as needed. > BT, ready for IOG R&A on Wednesday. __4/20/20__ BT FYI 4/22/20: > BT had GTM with Cassie for IOG R&A. > Trip looks good. No rush on TO as things, as expected, are in limbo. > TO presentation scheduled for 5/20. Updated on WB. _X__ BJS __X__ __X__ CD __4/22/20___ 5/18/20: > BJS reviewed and updated attachments as needed. > BJS ran rates and entered in system = $299 Student Quint. > Comps = 1:25 T1 = 50 - 55 T2 = 44 - 49 +$20 T3 = 38 - 43 +$20. > CH, ready for TO. Please complete prior to 12 noon on Tuesday, 3/19/20. Please Slack BJS when completed. Thanks! ____ BT FYI _x___ CH __5/19/2020__ 5/19/20: > BSJ reviewed and updated TO as needed and then saved as PDF. > BT, ready for tomorrow's TO Presentation. __5/19/20__ BT FYI 5/20/20: > BT had GTM with Cassie for TO presentation. > Trip looks great. If it ends up being a normal year - should be a go. > She is fine with Atlantic Coast for charter, but if Dillon's comes back with something significantly cheaper, she would consider that. > On hold until we can share our plans for 20-21 season Ks. __X__ BJS __FYI__ __5/20/20_ NC __FYI__ _X 5/20/20___ CD __FYI__ 8/26/20: > Obviously a Holding Pattern on this one - maybe it will be late enough in the school year that it could actually happen - only time and COVID will tell. > BJS sent EM to Melissa asking her to alert hotel to the fact this group will most likely not be traveling and if they are, we will approach again once we have that confirmation. > BJS added Music in the Parks DDD (3/31/21) to the Office Calendar so we will not miss that, if necessary. BJS purposefully did not put in any of the payment due dates for that vendor. > Charter K was never requested. __8/28/20__ BT FYI ____ HMS FYI
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Booster Tag Luggage Tags
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

DST Thank You Gift
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

Dillons Bus Service, Inc.
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Transportation [+] More
	Under Contract Active (uncheck to make inactive)

Atlantic Coast Charters
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Transportation [+] More
	Under Contract Active (uncheck to make inactive)

Book My Group
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Hyatt Place Bethlehem
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Music in the Parks
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

Dorney Park
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Franklin Institute Science Museum
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Philly's Gourmet Steaks
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Liberty Bell and Independence Hall
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	4/27/20: > CD sent specs: Hello ladies! Here is a request for a group for spring of 2021. The group will be participating in a Music Festival at Dorney Park, near Allentown, PA. A hotel that is close (within 30 minutes) would be ideal. Loch Raven High School Music Department Allentown, PA 55 PAX (50 + 5) Arrive 4/30/2021 2 nights Depart 5/2/2021 19 DDs Breakfast at the hotel Thanks – I hope that you are both well! Connie 4/28/20: > CD received choices from Melissa > CD forwarded to BJS for feedback 5/7/20: > BJS chose: Hyatt Place 45 W North St. Bethlehem, PA $129.00 sgls- quad $139.00 quint Includes dlx continental breakfast Comp 1/20 10% tax Driver rate $99.00 Bus parking 5/12/20: > CD received K 5/19/20: > CD reviewing K and noticed that signed copy and deposit was due today (5.19) > CD emailed April Cooke (hotel sales manager) and copied Ninffer: Hello April, I wanted to follow up with you regarding the agreement for the Loch Raven HS Music Department. I noticed that the agreement is due today, May 19, 2020. We have not yet had our meeting with the client. At this time, I cannot sign the agreement or pay a deposit on behalf of the group. Once we meet with the group and better understand whether they may be able to travel next spring, I’ll feel more comfortable signing an agreement on behalf of the group. Would you consider an extension in signing the agreement and a deposit to be paid at a later date, say 90 days before the group is scheduled to arrive? Please advise. Thanks – have a great day! Connie 6/5/20: > CD reviewed K and asked BJS to review as well > CD made changes, signed, saved in DB and sent to April 6/9/20: > CD received countersigned K > Deposit due Jan 29, 2021 > Attrition goes into effect 60 days prior to arrival > Cancellation: 91 or more days prior to arrival - 0 %; 61-90 days prior - 35% (1.30.21); 31 to 60 days prior - 50%; 30 days prior or less - 100% > Balance charged prior to departure (CD made date two weeks prior) 8/26/20: > BJS sent EM to Melissa - Melissa: It is highly unlikely that this group will be traveling this year. Please release the rooms we are holding at the hotel. Connie received a counter-signed K from the hotel on 6/9/20. Hopefully, with this being a trip in the late Spring, they may be allowed to travel. Should this end up being the case, we can revisit at that time. Thanks, BJS.