CCIS: Manage Trip


Updated	Wed Oct 25, 2000
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	Brett Taylor E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	9/22/99: > Radford HS Band & Choir are traveling together. All information / correspondence, etc. will be kept in this record; however, I will Contract & Invoice them separately. > BJS completed IOG & Bible. > Hotel - try the Holiday Inn we used last year for Chesterfield Marketing, Holiday Inn Select Perimeter. > Note, they will not arrive in Atlanta until approx. 4am Friday morning. > Charter co - last year they did their own, but it looks as if they want us to get some quotes - try Linkous, H&R, and Abbott. > I have confirmed the Manhattan Transfer concert at Greensboro's Carolina Theatre, but have no specifics re: time, rates, availability, etc. > I have confirmed the Atlanta Hawks basketball game for Friday, but we will have to wait until Dec. or Jan. for Braves schedule. We'll be sure to make Client aware of this. > I have LM for Tom Wubbenhorst re: Clinics at Georgia State. > DSC to meet with Client on Thursday, 9/30 at 9:45am. Would like to have PTP prior to leaving for Roanoke early Tuesday am. Would need to p-up Monday late afternoon, 9/27. If we can't get it done, we'll need to complete it & FedEx on Tuesday to Debbie's hotel in Roanoke for a Wednesday afternoon arrival. __X___ MWL __X___ __X___ MPM __X___ 9/22/99: > BJS spoke with Tom Wubbenhorst re: Clinics and he will be available Saturday afternoon or Sunday morning. GSU Choir Director, Alan Raines, should also be able to do the clinic. BJS revised IOG with a 4pm start time on Saturday. > Tom brought up Freaknik and BJS confirmed with CVB that it is this weekend; therefore, if GSU shuts down at noon Friday, it will not be available for clinics on Saturday or Sunday. > BJS LM for DSC, she'll need to talk to Client and get their decision re: Freaknik and possible date change. __X___ MWL __X___ __X___ MPM __X___ 9/23/99: > DSC spoke with Rick re: Freaknik, as far he is concerned, plan trip with these dates, no reason to change. > DSC to present PTP at mtg @ 9:45am on 9/30 in Radford. We will FedEx proposal to her hotel in Roanoke on Tuesday. __X___ MWL __X___ __X___ MPM __X___ 9/28/99: > BJS completed PTP. > MWL FedExed to DSC at Howard Johnson Hotel in Roanoke. > DSC to meet with Client on Thursday 9/30 at 9:45 am. 9/30/99: > DSC met with Client in Radford. > Wants coaches from Abbott. MPM please get contract. > Loved PTP, no changes required. > Focus game decision based on who might allow a combined performance of the National Anthem - Choir accompanied by Band. Total participants = 131 (Band = 110, including Color Guard and Choir = 21). If only choir can perform, the Choir number may be closer to 35. > The Client wants to have clinics in the same location since some kids double in both groups. > Client requests contract. To be mailed NLT 10/8/99. __X__ MPM __X__ 10/21/99: > BJS completed Contract Notebook. > MWL to process per SOP and mail USPS 2-day ($3.20) on Friday 10/22/99. > Contract & Deposit due: 11/12/99. __X__ MWL __X__ 10/25/99: > BJS faxed OK TO PAY to Rick's attention re: Manhattan Transfer Concert tickets. We should order on 11/12/99, so I asked that it be signed and returned NLT 11/10/99. __X__ MPM __X__ 11/10/99: > DSC spoke with Client and will not be able to forward contract until the end of the month or early December. > He may be able to forward a portion of the deposit from Booster funds prior to 12/3. > BJS refaxed OK TO PAY for Manhattan Transfer Tickets. DSC has explained to him that we need some of his deposit in order to place the order for those tickets. He will do his best to get something to us! 11/12/99: > Received signed OK TO PAY for 150 Manhattan Transfer tickets. Please order accordingly. The gentleman at the theatre in Greensboro said was going to hold 160 tickets through November 12 and that we should call as soon as we were able to place order. __X__ MPM __X__ 11/15/99 > Recv'd Check# 1037, $2775 > Recv'd Check# 447, $1000 > STILL DUE---invoice# 2462, $3275 1/4/00: > BJS prepared Inv. #2536, $21,205.35, due: 1/14/00. > Also prepared Statement showing $24,480.35 due. > MWL, please process and mail per SOP. __X__ MWL __X__ 1/10/00 > Recv'd actual signed hard copy of Contract today via mail. 1/20/00 > Mailed FPGF Reminder Letter today. 2/1/00: > Rec'd Check #1054, $3,275.00 Inv#2462, the Deposit Invoice, now PIF. 2/1/00: > DSC called after speaking with client. Wanted to know decision on sporting event for Friday evening, 4/14. I told her we would focus on the Hawks basketball game since it would give them more of an opportunity to do the Anthem! > BJS revised IOG accordingly. > Client to forward audition cassette to our attention ASAP for submission to the Hawks. > Go ahead and begin working with the Hawks on tickets as needed. _X___ MWL __X__ _X___ MPM _X___ 2/8/00 > MWL faxed FPGF Reminder today. 2/23/00 > MWL spoke with Rick. He has been out sick and apologized for being so behind. > He will be faxing his FPGF, etc. today. > He will be mailing 2 checks totalling $20,400.00 today along with the hard copies of the FPGF, etc. > MWL said that was fine and thanks for the call. 2/25/00: > Recv'd FPGF, Rooming List and Hotel Info Form today via fax. > Total Pax = 118 (108 + 10) > Rms / Pax 27 Q / 108 00 T / 000 04 D / 008 02 S / 002 TOTALS = 33 Rooms & 118 Pax. > BJS revised IOG & Bible based on guaranteed numbers. > As numbers are now guaranteed, please review, order and confirm as needed. Thanks! > MWL, Where does the Hawks Anthem performance stand? Please call and advise ASAP! > Please note: would like security overnight @ hotel. Please order 2 guards for both Friday & Saturday nights from midnight to 6 AM. Please advise BJS as to cost ASAP. I will need to invoice them for this. > As numbers are significantly lower than expected, BJS will revise package rates as needed. ____ MWL ____ ____ SMP ____ ____ MPM ____ 2/28/00: > BJS is having DSC call client to see what they want to do re: their bus situation. We currently have 3-55's under contract with Abbott. They don't need 3-55's. SMP, hold off on doing anything until we see what DSC finds out. __X__ SMP __X__ 2/29/00: > Per DSC, client would like us to trade down to 3-47s. SMP, please check with Abbott and see if they can make the change, if so , please advise BJS re: the new charter rates. Thanks! _x___ SMP __x__ 3/1/00 > Recv'd check #'s 1067 and 463, $20,400.00 Invoice #2536---partial. 3/17/00 > Recv'd signed Receipt Form (1) from DSC via fax. 3/17/00: > Rec'd what DSC called a Revised Room List from her meeting with the Client on 3/16. BJS ran the numbers and everything stayed the same as guaranteed on 2/25/00. 118 Total pax = (108 + 10), 33 Rooms., Package breakdown remains the same as well! > Please note, one of the rooms is to be handicap equipped. > Rick also said that he may have to add the handicapped girl's father to the list. He is not currently a participant. Rick will let us know ASAP!!! We will cross that bridge when and if we get to it. ____ MPM ____ 4/4/00: > BJS prepared Statement & Invoice #2654, $16,450.65. Due: 2/28/00! > Total due on account = $17,256.00. > These will be FedExed on Wednesday, 4/5/00 with Final Itinerary Packet. BJS will also fax a copy when the Final Itinerary advance copy is faxed. 4/10/00: > BJS processed revised Room List rec'd 4/7/00. > Total Pax = 120 (107 + 13) > Rms / Pax 01 Qt / 005 25 Q / 100 00 T / 000 07 D / 014 01 S / 001 TOTALS = 34 Rooms & 120 Pax. > BJS revised IOG & Bible based on guaranteed numbers. > Please do what ever you have to do! Thanks! > BJS also revised Final Itinerary and faxed to client as well as DSC. Please forward to charter company, etc. as neeed ASAP! ____ MPM ____ ____ SMP ____ 4/14/00 > Recv'd check #'s1082 & 487, $17,256.16, Invoice #'s 2536 & 2654---PIF. + .16. 4/21/00: > BJS prepared, faxed and mailed Statement & Inv #2658. Total due = 674.85, 5/15/00. > MWL, please process per SOP. Note, Invoice is for $675, but they have a .16 credit due to overpayment. __X__ MWL __X__
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Holiday Inn Select Perimeter
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )

CNN Studio Tour
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	9/28/99 >MPM confirmed w/Dan Hough >35p - 1pm 35p - 1:20pm 35p - 1:40pm 35p - 2:00pm 20p - 2:20pm

World of Coca Cola
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Atlanta Hawks
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

SciTrek
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
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	Under Contract Active (uncheck to make inactive)

Hard Rock Caf�/Atlanta
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Six Flags Over Georgia
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)