CCIS: Manage Trip


Updated	Fri May 08, 2009
Trip Name
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	Driving directions to Cleveland, OH 108 mi � about 2 hours 0 mins 11/5/08: > Per Wayne - > April 3, 2009 (Friday) > They would like to see Spamalot, playing in Cleveland. Day trip. Leave in morning, return after evening show. > She would like "Orchestra B" seats at least (her words) or better if possible. > Stay as busy as possible prior to the show. They went to the Rock and Roll Hall of Fame last year, so that�s out. > 45-50 students > $200 Maximum budget, less if possible (I think this would include bus cost). > I asked her about a clinic/performance, she was not sure how many of her kids would go (she has 75 total) so a performance might be out, but I thought maybe a clinic would work, she was open to the possibility. 12/4/08: > BJS completed PTP and emailed to Wayne - he then forwarded to Client. > BJS included Transportation in the PP Package Rates. > Also offered a $25 pp deduction if Balcony Seats rather than Orchestra or Mezzanine. 12/07/08: > Per WAH, ready for K as is!!!! > They want the more expensive Spamalot tickets - just as included in the PTP. 1/4/09: > BJS completed CN and emailed to WAH. > WAH to deliver CN early this week, if not, BJS will mail. > K due: 01/15/09. > First Payment due: 01/22/09. > HMS, as the K has been completed, please review and proceed as needed. BJS included Spamalot OK to Pay in the CN - due with First Payment 01/22/09. ____ HMS ____ 1/14/09: > WAH rec'd email from client - should be able to have signed K to us by the end of next week . . . District Chorus, Off School, blah, blah, blah. 1/20/09: > Rec'd signed K and OK to Pay for 55 Spamalot tickets via fax. > Check to arrive by mail. 1/22/09: > BJS placed order for 55 Spamalot tickets and rec'd invoice for same, due 03/27/09. > BJS mailed copy of fully executed K to Susan. 1/30/09: > Rec'd Deposit / 1st Payment Check #21718, $4,812.50, INV #4675 - PIF. 2/11/09: > BJS sent EM to WAH re: Forms - they were due 2/2/09. 2/11/09: > BJS and WAH discussed FPGF extension and agreed to wait until 2/27/09 as she is still trying to get more people to go, at this point she has 36 students. 2/16/09: > BJS sent WAH Commission Check for initial payment. 2/27/09: > Rec'd FPGF + Participant List. > Total Pax = 49 (45 + 4). > Transportation is included in PP Package Rates. > Rates were based on 50 - 55 Total Pax, including two comps. > Since FPGF number is below 50, rates will remain the same; however, they will receive just one (1) comp rather than two (2). > Day Trip - so there was NO CAV dvd included from the get go. > Group guaranteed 55 Spamalot tickets; however, HMS was able to reduce block to just the 49 seats required. 3/12/09: > BJS updated IOG and Bible to reflect 49 total pax, their guaranteed final numbers. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. > BJS completed Final Invoice #4703, $3,587.50 (due 2/17/09) and mailed and faxed to Susan at the school. ____ HMS ____ 3/25/09: > Rec'd check #22441, $3,587.50. > ACCOUNT IS PIF. > Gross Receipts = $8,400.00. > Transportation = $930.00. 3/28/09: > BJS completed FI Packet for WAH to deliver on Tuesday, 3/31/09.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Cleveland Museum of Art
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

Great Lakes Science Center
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	3/10/09: > HMS updated count to 49 total pax. 3/23/09: > BJS mailed check #6775, $405.50, for PIF. > 1:00 Admission and 3:00 The Living Sea Omnimax Film Presentation.

Great Lakes Science Center
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Hard Rock Caf�
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Playhouse Square Center
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Dinner at the Hard Rock Cafe featuring your choice of entrée to include a HRC Charbroiled Burger with Cheese, served with Fries; BBQ Pork Sandwich with Cole Slaw and Fries; Veggie Leggie sandwich with Fries; Honey Mustard Grilled Chicken Breast Sandwich with Fries;or a Classic Chicken Caesar Salad. All meals are accompanied by unlimited Soft Drinks, Coffee, or Tea and a Chocolate Chip Cookie.
Item Notes ( Print Note )	3/11/09: > rec'd event invoice, showed 49 + 2 comps and in reality we have 49 total. 3/18/09: > BJS sent check for 47 @ $15 + 2 comps = $705.00, check #6760. > Account is PIF. 3/24/09: > BJS updated Gold Menu Attachments to reflect the new National Gold Menu which was put in place 02/2009.