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Trip Reports: Bible (Basic Trip Report)

General Trip Information


Updated	Tue Jul 14, 2009
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	Brett Taylor E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	Christiansburg to NYC = 483 miles / 8 hrs non-stop 8/14/08: > Rec'd RFP from website re: NYC Trip in April 2009 > BJS emailed to DSC and then she followed up with faxed RFP and notes. 8/25/08: > BJS completed PTP and emailed to clinet and DSC along with IOG and PPBCC. > Also mailed hard copy with AVP / Reference Sheet, CAV dvd and Calendar to client. > Included two hotel options - one in Manhattan and one at the Meadowlands. 8/28/08: > BJS spoke with Mandi. > She wants to take advantage of ESBC and will have 1/3 deposit and K to us by 9/15/08. > Charter choice = Sunshine > Will advise as to hotel decision ASAP and then we can complete the CN. 8/29/08: > Per Mandi's email. > Ready for K to be due 9/15/08 with First Payment in order to receive 2 Early Sign Bonus Comps. > Manhattan hotel = Hampton Inn Times Square North. > Delete all meals en route & lunches, these will be ON OWN. Savings is $55pp across the board. > BJS emailed Mandi to get breakdown of 51 total pax. She was originally at 45, but said she was planning to go with 51 since that is the coach capacity. > Rec'd Show Choices in order of preference. Their package includes 2 shows at a total budget of $150). > Lion King > Spamalot > In the Heights > Stomp OR Blue Man Group (but definitely not both) > West Side Story. 9/2/08: > BJS completed and mailed CN via USPS 2-day Priority Mail. > Due 9/15/08 with First Payment. > BJS emailed to DSC. > HMS, as this has gone to K, please review and porceed as needed. Thanks! ____ HMS ____ 9/15/08: > Rec'd signed K and First Payment Check #1338, $12,787.83. > HMS, as group is now Under Contract, please review and proceed as needed. Thanks! ____ HMS ____ 1/19/09: > Rec'd email from DSC with repertoire for St. John Choir Sing. HMS can forward on to the church office for approval. 1/21/09: > Rec'd check #1363, $15,087.83 - 2nd Payment INV #4623 PIF. 1/22/09: > BJS mailed copy of signed K to client. 2/13/09: > Rec'd FPGF, RL & HIF via fax. > Total Pax = 51 (41 + 10) > Rms / Pax 10 Q / 40 03 T / 09 01 D / 02 00 S / 00 TOTALS = 14 ROOMS and 51 PAX (41 + 10) > BJS updated IOG and Bible accordingly with guaranteed counts. > BJS placed order for 41 DVDs. > Based on conv with HMS, we need to fix the IOG (and maybe the attachments) to match her reservations / markings on IOG. We will do this on Monday afternoon, 2/16/09. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed - thanks! ____ HMS ____ 3/2/09: > rec'd check #1372, $9,612.34. > Account is PIF. > Gross Receipts = $37,488.00. 4/8/09: > BJS emailed Final Itinerary to Mandi & DSC.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Itinerary

Hampton Inn Times Square North (8th Ave.)
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	SKYLINE HOTEL (Client's Choice) > BJS called for Group Sales - spoke with Sharon Davis. > SOLD OUT! HOLIDAY INN Inn Midtown-57th Street > BJS called Group Sales. > Spoke with Joseph. > SOLD OUT (only has smoking rooms avail.) THE WELLINGTON HOTEL > BJS called Group Sales. > Spoke with Suzette (646-277-0043 - DL). > T/Qs - $315.00 + 13.375% + $5.50/rm/night = $362.64 / night (T/Q) > S/Ds = $225.00 + 13.375% + $3.50/rm/night = $258.60 / night (S/D) > Baggage $6.48 pp rt > B-fast = $16.16 incl. (full plated) > Rates guaranteed for 5 days. EMBASSY SUITES MEADOWLANDS 8/21/08: > BJS called April. > She has availability. > 14 DD Suites. > $199.00 - S/Q + 15% > $209.00 Qnt / Sx. + 15% > Includes Full Made to Order B-fast Buffet. 9/2/08: > BJS called and LVM for April - group has decided to stay in Manhattan. > Go ahead and release rooms you were holding. HAMPTON INN TIMES SQUARE NORTH (8th Ave) 8/21/08: > BJS called and spoke with Helena Forsstrom. > She has the rooms, 16 DDs. > $319.00 S-Q + 13.375% + $3.50 = $365.17 > Baggage $4.32pp required > B-fast included. 9/2/08: > BJS called Helena and requested K. > She will email my direction. > Upped room block to 20 DDs sionce group has increased to approx 51 (40 + 11). 9/2/08: > Rec'd K via email. 9/3/08: > BJS reviewed and made changes - will forward to Helena prior to deadline of 9/26/08. 9/17/08: > BJS signed and faxed K to Helena. > Deposit ($500) due 9/26/08. 9/18/08: > Helena called and LVM - everyone has agreed to the changes I made to their K, she will forward counter signed copy to my attention later today! > Rec'd count6er signed K via email. 9/26/08: > BJS mailed Deposit check $500, #6546 to RPH Hotels 51st Street Owners, LLC. At the hotel's address (per Helena's direction). 1/13/09: > BJS sent email to Helena requesting comp site visit for feb 6 - 8, 2009, if available. 1/14/09: > No comp site visit avail - she could do for $129++ per night. > BJS responded no thanks. 1/22/09: > BJS mailed 2nd Payment check #6646, $1,000.00. 2/15/09: > BJS faxed RL, HIF & IOG. > Total Rooms = 14. > CCIS is responsible for Driver's Room; however, since group is staying in Manahattan, we will make reservation for Driver's room in Meadowlands, Driver cannnot afford to stay in Manhattan and parking is too expensive (Budget for DR = $450 or less). BJS made reservation for Driver at the Extended Stay America Hotel in Meadowlands. BJS faxed Conf to Paul Nestor at Sunshine Tours. > BJS asked Helena for confirmation of receipt and understanding as well as updated final invoice. > Also said to release any unneeded rooms from our block at this time. 3/5/09: > Rec'd Final INV from Poonam. 4/7/09: > BJS maield (and faxed) check #6836, $14,174.53 for Final Balance. > Account is PIF. > BJS mailed via USPS 2-day svc. 4/15/09: > BJS called Poonhma and LVM - want to confirm that all is in order. 4/16/09: > BJS called and spoke with Poonham Mishra. > She feels all is in good order, BJS reviewed HIF requests and asked her to be certain to confirm these with the Front Desk - she said she would check on it :-)

Baggage Handling
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

Hard Rock Caf�/N.Y.
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Stomp
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Hampton Inn Times Square North
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

American Museum of Natural History
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

St. John The Divine - Choir Sing
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

O'Casey's Restaurant
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

West Side Story
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

FAO Schwarz
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Circle Line 2 hour Cruise
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Bubba Gump Shrimp NYC
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

NBC Studio Tour
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)