CCIS: Manage Trip


Updated	Wed May 20, 2009
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	8/13/08: > BJS rec'd RFP via fax from DSC. > BJS added to system. 8/15/08: > DSC called and David has changed dates due to lack of hotel availability and higher Xmas rates. > New dates are January 7, 2009 - January 10, 2009. > David has already contacted the Hampton Inn Times Square North and blocked rooms. DSC has emailed David to see if we are going to take over hotel or is he going to do it on his own. 8/21/08: > Rec'd word from David via DSC that he is going to handle the hotel on his own completely. 8/27/08: > BJS completed PTP and emailed to David and DSC. > Charter quotes have been requested and will be forwarded with PPBCC as received. > NO mark-up on Transportation. 8/28/08: > BJS faxed & mailed PTP to Davd's attention. 8/28/08: > BJS emailed David and DSC note about Venture - SOLD OUT & Steve Reed available to do the clinic. 1/7/09 8/29/08: > BJS emailed David charter quote and PPBCC from Fun Tours. 9/10/08: > DSC met with David yesterday afternoon. > Transportation = ON OWN > Discussed show choices / seat locations and DSC will share with David for some futher decisions. > Will probably change Mickey Mantle's to something less commericial - DSC will advise. > Step on Tour - really likes Marlana - she was fabulous and wants her - no one else. > Guided Tour on Friday move to afternoon and have shopping time in morning. > Tour begins at 1:30 PM at hotel (Hampton Inn Times Square North at 8th Ave and 51st Street) then ends at 5:30PM at Angel's Ristorante (1st Ave between 61 & 62nd Streets). > Once DSC gets answers - they are ready for K and want to have something to us by Monday, 9/15/08 so they can receive two extra comps. 9/12/08: > Per DSC conv with Client. > Keep SPAMALOT tickets as they are. > South Pacific - go ahead and increase the $50 pp so long as they are really much better seats; otherwise, keep as is. > NO FAXES to School!!! > BJS to email inv on Monday so they can ge the two bonus comps. > DSC will email me their booster contact info. > Want Rosen's instead of Mickey Mantles - use the Deli Sandwich Menu not the dinner menu. 9/25/08: > Per DSC conv wioth David . . . > Wants O'Casey's Italian Menu in place of Angel's since they have closed. > No Chicken Tender option!!! They want the choice of Pasta with Marinara, Pasta with Marinara + Meatball, Pasta with Marinara + Chicken, or Pasta with Marinara + Cicken & Brocolli ($32 inclusive per person). 9/30/08: > BJS faxed Deposit / First Payment INV #4639, $15, 562.50 to DSC and she will scan and send to David. This payment is due: 10/9/08. 10/31/08: > Rec'd OK to Pays for South Pacific (45 pcs), Little Mermaid (40 pcs), and Spamalot (40 pcs). > Obviously numbers appear to bein the 40 - 45 range rather than the 75 originally provided. > Rates and comps will need to be addressed upon receipt of FPGF - due 11/7/08. > Rec'd check #1159, $8,507.50 > BJS finalized the purchase of the 45 South Pacific Tickets. > Kevin said to mail check for the other two shows - FPGF is due this Friday, so BJS unless Kevin calls and must have final order, we will wait until receipt of FPGF to finalize those orders. 11/7/08: > David called. > He will send Forms which are due on Monday. 11/12/08: > This is Wednesday and I rec'd the FPGF via fax. > Total Pax = 39 (27 + 12). > BJS updated IOG numbers and Bible Screen numbers. > Contract rate of $415 was based on 68 - 75 total pax. Since this is just a little more than half, and none of the deadlines have been met, obviously we will have to make some adjustments. > Items to consider - CAV Early Sign Bonus Comps # of Comps Meal Credits City Tour PP Rate Clinic PP Rate ($1,360 minimum). > BJS & DSC to discuss. 11/13/08: > BJS completed Final Inv and emailed and mailed to DSC & Client. > Balance due on account = $7,629.00. 11/20/08: > Rec'd check #3679, $3,000.00 toward final balance. > Balance due = $4,629.00. 11/26/08: > BJS mailed Statement to David at HS and faxed copy to DSC (I don�t know if she is aware he did not send the full amount due . . .). 12/19/08: > Rec'd Meal Counts, total pax on Meal Count Form = 37, this is two (2) less than guaranteed via the FPGF and Participant List. 12/23/08: > Rec'd check #1175, Chorus Parents Assoc., $4,629.00. > Account is now PIF. > Gross Receipts = $16,136.50. > HMS, FPGF was for 39 total pax and this is what he has paid for, so eventhough the Meal Counts came across with just 37, we will pay for 39 everywhere - EXCEPT the "Meal Count" Restaurants, where we will pay for just 37. We have 40 or more tickets for the group's shows and the client has already paid for the extra tickets as well, so they will go along with the FI packet. > HMS, as this is now PIF and counts are all finalized, please review and proceed as needed. BJS to FX FI packet directly to Client NLT 01/02/09. __X__ HMS __X__ 12/31/08: > BJS completed Final Itinerary and emailed to DSC and Client. > BJS mailed FI Packet via FX 2-day to David's attention at the school for arrival on Monday, 01/05/09. 1/12/09: > BJS mailed Thak You Card to David's attention at the school. 3/25/09: > BJS mailed Apron to David at school.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

$10 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Breakfast from your choice of eateries en route, via a $10 Meal Credit.
Item Notes ( Print Note )

Top of the Rock
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

Rosen's Deli
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

South Pacific
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Savor the Apple/Guides
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

O'Casey's Restaurant
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Little Mermaid, The
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

New York Offstage - Clinic
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Spamalot
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)