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Trip Reports: Bible (Basic Trip Report)

General Trip Information


Updated	Tue Jun 23, 2009
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	Brett Taylor E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	8/7/08: > BSJ completed PTP and then emailed to DSC and Toni. > Mailed hard copy to Toni as well. > DSC to fdollow-up with Toni tomorrow (Friday, 8/8/08). 8/12/08: > Per DSC, Toni's questions - > Liked everything. 8/15/08: > Per DSC conv with Toni . . . > Ready for K, but needs to make the following changes - > Delete CAV DVD (deduct $10). > Change to lower priced Nashville Opera Tickets (deduct $7) > Per Person Package Rates will be reduced by $17 across the board. > BJS updated QUOTE and Rates in system. > BJS updated PTP to PTP Rev1. > BSJ made calls as necessary in order to complete K - have to await confirmations until K can be mailed. 8/25/08: > BJS completed CN and mailed to Toni via USPS 2-day service. > K and balance of First Payment due 9/15/08. > BJS emailed files to DSC and then faxed invoices ans statement. 9/8/08: > Rec'd signed K via fax. > BJS countersigned and mailed copy back to Toni. 9/26/08: > Rec'd check #27512, $2,746.85 - FIRST Payment INV is now PIF. 1/14/09: > Rec'd check #28712, $8,246.85 - Second INV - PIF. 2/18/09: > Rec'd FPGF, RL, HIF & CCIF. > Total Pax = 67 (49 + 18) > Rms / Pax 9 Q / 36 7 T / 21 5 D / 10 0 S / 00 TOTALS = 21 ROOMS and 67 PAX (49 + 18) > BJS updated IOG and Bible accordingly. > CCIF indicates 1 room for driver (and only one bus - some folks must be driving on their own). > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 2/19/09: > NO CAV Dvd (previously determined). > BJS faxed and mailed final invoice, #4699, $10,851.30 due: 3/2/09. 2/25/09: > BJS made change to RL as requested by Toni. > Total pax remains unchanged at 67; however two girls rooms that were doubles have now combined into one Quad room. > REVISED Rms / Pax 10 Q / 40 07 T / 21 03 D / 06 00 S / 00 TOTALS = 20 ROOMS and 67 PAX (49 + 18) + 0ne room for driver. > BJS faxed and mailed REVISED Final Invoice. Total due on account = $10,371.30, due 3/2/09. 3/3/09: > Rec'd check #29230, $10,371.30. > Account is PIF. > Gross Receipts = $26,865.00. > Transportationis on own.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Itinerary

Hampton Inn Vanderbilt
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	8/5/08: > BJS emailed Rhondylle - Good Morning Rhondylle! I have a group for April 2009 and I would like to check rate and availability at the Hampton Inn Vanderbilt (1919 West End Ave). Group Name - Nansemond Suffolk Academy Choir Check In - Thursday, April 16, 2009 Check Out - Sunday, April 19, 2009 55 Total Pax (45 Students + 10 Adult Chaperones) 20 Double / Doubles As with most of our groups, this is a student group, so budget is a main concern. I need your best possible net rate, including breakfast each morning, with up to four in a room. We do not require any commission. Please advise as soon as you have a chance and I look forward to working with you again this year! 8/5/08: > Rhondylle confirmed receipt of request and will get back to me with rates. 8/7/08: > BJS called and LVM for Rhondylle - need rates 8/7/08: > Rec'd rates from Rhondylle - same as this past year = I can accommodate your request of 20 rooms. The rate I can offer for the dates requested would be $129.00 + tax (15.5%) & $2 fee as we did in the past. Please keep in mind the cost of parking of $45 per night. $129.00 Rate 11.94 State Tax 7.74 City Tax 2.00 Convention Fee $150.68 Room/Tax per nite, per room X 60 Room nites (20 rooms x 3 nites each) $9040.80 45.00 Bus parking $9085.80 Total Cost If you would like to move forward, please let me know and I will send you a group contract on Friday. 8/7/08: > BJS sent email - go ahead and get the ball rolling - we want the rooms. 8/15/08: > BJS sent email to Rhondylle, we just rec'd go to K from clinet, so I will review the hotel K and return to her attn early next week. 8/22/08: > BJS reviewed and marked K, then signed and faxed back to Rhondylle's attention. > BJS entered dates in system. 2/18/09: > BJS faxed RL (22 rms), HIF & IOG. > Asked for confirmation of receupt. > Asked for updated Final Invoice. 2/25/09: > BJS sent email to Rhondylle re: two double girls rooms combining into 1 quad. > Total room count = 21 / night, including room for driver. > BJS asked Rhondylle to confirm receipt of change. 4/7/09: . BJS called and LVM for Rhondylle - please call when you have a chance. 4/7/09: . BJS spoke with Rhondylle - she will forward invoice today. 4/7/09: > rec'd Final Inv via email. 4/8/09: . BJS reviewed INV - OK. > BJS mailed check #6840, $9,568.89, fir PIF. > BJS sent EM to Rhondylle to let he rknow it was on the way.

Hampton Inn Vanderbilt
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )

SoBro Grill (at the Country Music Hall of Fame)
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Country Music Hall of Fame & Museum
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Studio B Tour
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Rainforest Caf�
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Grand Ole Opry
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Choir Clinic - Deen Entsminger
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Pizza Perfect
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Nashville Guided City Tours
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Hard Rock Caf�/Nashville
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Nashville Opera
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Box Lunch at the Country Music Hall of Fame and Museum's SoBro Grill featuring your hoice of Sandwich (Turkey & Cheese, Roast Beef & Cheese, Ham & Cheese, or Peanut Butter & Jelly), accompanied by Potato Chips, Whole Fruit, Homemade Cookie or Brownie, and Bottled Water or Soft Drink.
Item Notes ( Print Note )	8/5/08: > Menu TBD once we know space is available from the CMHF. 8/15/08: > BJS called - need confirmation that this can happen at the SoBro Grill / CMHF and also need to dicuss menu. > Spoke with Marsha (Banquet Mgr.) > Mark Young (SoBro F&B Mgr) > Jessica (CMHF - space coordinator). > Marsha will call Jessica and have her call me to discuss space requirements and then we can work through Marsha and Mark on menu and rates. 8/15/08: > Jessica called. > She will email box lunch menu and rates. (tax 9.25% + 20% gratuity). > There is a $3 pp seating fee added to box lunch rates. 8/18/08: > Rec'd the following from SoBro / CMHF . . . Hello Bryan, It was a pleasure speaking with you regarding your Friday, April 17, 2009 Nansemond Suffolk Academy Choir box lunch and the possibility of hosting it here at the Country Music Hall of Fame and Museum. I have put you on the calendar for 55 total guests that day (45 students, 10 adults). Below you will find the box lunch menu, remember seating adds $3.00 per person, which will bring your total to $10.76 per person. When we get closer to the date Mark Young, General Manger of SoBro Catering, will work with you to get your final guest count, your lunch order and get the final invoice to you. Thank you so much! Jessica Pfranger 10/21/08: > Will Require a MEAL COUNT once we get closer to the event. 3/6/09 >HMS spoke with Mark and Jessie goldstein will be taking over account. He should be getting into contact with us.. Selection will include: Turkey Roast Beef Ham PPJ Veggie Pita 4/15/09: > Rec'd updated / correct Final Invoice from Jesse Goldstein. > BJS faxed PIF via VISA Debit to Jesse's attention. > Account is PIF ($720.92).

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Lunch at the Rainforest Cafe is served family style to include Big Islander Caesar Salad, Rascal Sliders, Pepperoni Flatbread with marinara sauce and mozzarella cheese, Chicken Tenders served with mac and cheese, and Safari French Fries. Included is unlimited soft drinks, iced tea, or coffee with chocolate chip cookies for dessert. Unlimited soft drinks, iced tea or coffee.
Item Notes ( Print Note )	8/15/08: > BJS called to make reservation. > LVM for Mindy Powell Hardy with specs. 8/18/08: > Mindy called - resev is set. > Tukki's Teen Feast at $17pp incl. > She will send conf to HMS. 3/6/09 >HMS left message to confrim they recfieved the count change and asked about deposit 3/24/09: > BJS mailed check #6799, $1,139.00 for PIF.