CCIS: Manage Trip


Updated	Tue Jan 11, 2000
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	Brett Taylor E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	9/28/99: > DSC visited school & left information for Client. 10/19/99: > Received specs for bid, via fax from DSC and Kristi. > BJS to prepare IOG & Bible. > Sealed bid proposals are due NLT 11/3/99. > Needs 3 charter quotes. Have used Great American Tours for charters in the past. Also try Abbott, Linkous, National Coach, & H&R. > Hotel requested, Landmark Resort, Surfrider, Sea Crest, &/or Sea Mist. > All inclusive budget $300 - $350. > Salem (Roanoke) to Myrtle Beach = 311 miles, 6.5 hrs n-s. _X___ MPM __X__ 10/25/99: > BJS completed IOG, based on specs furnished by client & Roanoke County. This is not currently an all-inclusive trip - see IOG. > Check first to see if Pavilion is open on Mondays this early in the Spring. They may not be open at all. . . If only on weekends, we can shift it back to Saturday or Sunday and move either the Broadway at the Beach or Barefoot Landing as needed. > BJS to check on Choir Clinic in Greensboro, NC area once we know if we have the trip. I am think that we might be able to do it at UNC-Greensboro. > Security at Hotel is to be an inclusion. > Comps = 1/10, per specs. > DSC set PTP mtg for Friday, 10/29/99 at 12:30 pm. DSC to p-up PTP on Thursday afternoon. Sealed bids are due on 11/3; however, she is mtg with client to see if she may want some revision prior to submitting our sealed bid. __X__ MPM __X__ 10/28/99: > BJS completed PTP. > DSC picked up for delivery to Client on Friday 10/29 10/29/99: > Per DSC mtg. with Client > Really wants Landmark, please try to confirm. > Delete Alligator Adventure. > Delete Pizza on Sight-seeing Cruise and shift Sihgt-seeing only cruise later that afternoon. > Add Myrtle Beach Grand Prix with $5 Meal Credit for Lunch & standard ride/putt-putt pkg. > BJS revised IOG & faxed to DSC. > DSC to share revision with Client ASAP (without price at this point) > Official PTP to be FedEx'd on Monday. __X__ MPM __X__ __X__ MWL __X__ 11/1/99: > BJS revised IOG & Quote. > DSC to share with Client for decision this am, prior to our FedExing official PTP. She will also explain that Landmark. > Note: Grand Prix does not include Putt-Putt for this Client. > Also, BJS deleted a lunch meal credit at Gran Prix, and made dinner credit at Broadway at the Beach $5 instead of $10. > DSC thinks she mentioned that the rooms were Ocean Front; therefore, I have left them that way in the revised quote. I realize MPM has asked for contract with Ocean View (as I directed since I was trying to save the Client some $ and didn't know DSC told her Ocean Front!). DSC to talk with client this afternoon and have definitive answer for us re: Ocean front or view! Sorry for the confusion!!! __X__ MPM __X__ 11/1/99: > Per DSC conv with Client. > Send PTP FedEx Priority ON on Tuesday, as presented, to DSC this morning. 11/2/99: > BJS completed OFFICIAL PTP. > MWL to process and mail FEDEX, Priority Overnight in sealed envelop. Address label of FedEx bill attn: Principal's office. > This has gone out to bid and as we know, she is getting a couple of other quotes. We'll have to wait & see. . . __X__ MWL __X__ 11/9/99: > Per DSC, expect to see fax from Client re: her inability to compare apples to apples. We will discuss it once we see the fax. > She did tell DSC that we were the lowest quote, although some other groups had include some extras that we did not and their price was not that much higher. Here goes that game! > Rec'd the fax, BJS made the requested changes to the IOG, based on the notes the Client faxed, as well as the 1-page itinerary she forwarded. . . > Client needs Revision ASAP. Please see what we can do to get this to her NLT Thursday afternoon, 11/11. I would not cancel anthing at this point, until she makes up her mind! > Some of the things she suggested, like moving the Grand Prix to Monday morning at 9am are somewhat ridiculous, I doubt they are even open on Monday morning's at 9am in March! > Also mentioned they would like to have admission to Ripleys as a possible option as well as lunch Monday at the NASCAR Caf�. Ripleys is noted on the IOG, NASCAR Caf� is not, but go ahead and try to get a resevration for Monday after the Grand Prix. (if the Grand Prix is even an option on Monday morning. We may have to move it somewhere else). We could also delete or move the Shopping time at Myrtle Beach factory Stores as needed. __X__ MPM __X__ 11/14/99: > BJS completed revision and faxed to both DSC & Client. > DSC to follow-up on Monday to confirm receipt of fax and check on decision. > MWL, please forward hard copy of revision per SOP on Monday, 11/15/99. Make copy for our file. __X__ MWL __X__ 11/16/99: > Rec'd fax from Kristi, they've decided to go with the lowest quote that included all of their requirements. > Please cancel all as needed! ____ MPM ____
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Sea Mist Hotel
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	10/29/99 > LM with Danielle to request contract from Jean Shadran. Told her we wanted Ocean View. > Security is $15 > B/F buffet - $6.25 11/3/99: > Changed to Ocean Front - all have balconies > Requested Contract

Great American Riverboat Co.
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	10/26/99: > See Great American Riverboat General Info for pricing. It depends which way this group decides to go. > Group will sail on the Queen Mary - will advise later where this will be docked. 10/28/99: > Group has decided to go with $10 for sightseeing cruise & $10 for Pizza lunch. > They will also have a solo entertainer and they can dance - e.g. electric slide. 11/1/99: > Group just wants sightseeing cruise only now. 11/19/99 > SMP spoke with Pat. > Cancelled reservation on the phone. 12/21/99 > Recv'd confirmation in mail. > MWL spoke with Pat--she doesn't know what happened. > Faxed confirmation with CANCEL written across it. > Considered cancelled.

Carolina Opry
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Myrtle Beach Pavilion
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Myrtle Beach Grand Prix Racing Theme Park
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Aligator Adventure
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)