CCIS: Manage Trip


Updated	Wed Apr 02, 2008
Trip Name
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	10/8/07: > BJS completed IOG and then made attachments. > BJS faxed CQRs to charter companies. > BJS ran rates. > BJS completed PTP and emailed to DSC. > DSC is delivering to client tomorrow. 10/10/07: > Per DSC conv with David . . . > Delete Workshop with Stephen Reed > Try to find less expensive hotel > Needs two (2) comps ratehr than 1. 10/16/07: > BJS ran rates with Holiday Inn on 57th (thru BMG). > BJS updated IOG and included rates on IOG. > To save some additional $, I also changed from Mickey Mantle's to Dallas BBQ Times Square. > BJS made NO changes to attachments at this point, we will wait until we see how he wants to proceed. > BJS sent email to David re: changes and lower rates - - - David: As promised, I have made the requested changes and prepared the attached IOG and Rates for your group's up-coming trip to NYC. The changes are as follows: > Deleted Workshop with Stephen Reed > Added One (1) Additional Comp at the double package rate (giving you a total of two) > Changed hotel property to the Holiday Inn on 57th from the Hampton Inn Times Square (Edison has been sold out since we first tried in early September; although, I did call again late last week to see if they might have had any group cancellations; however, they did not). We have used this hotel in the past, it was recently renovated and is quite nice. > Added $10 Meal Credits for Friday & Saturday's Breakfasts as the Holiday Inn does not include B-fast as was the case at the Hampton Inn Times Square North. > Changed Thursday's dinner from Mickey Mantle's to Dinner at Dallas BBQ Times Square featuring their famous BBQ Half Rotisserie Chicken served with Corn Bread, French Fries, Cole Slaw, Dessert and unlimited Soft Drinks. By making these adjustments, we have been able to drop the Quad price by $70 and even more for the other occupancy types (see IOG for all occupancy rates). Also, as I said in my email earlier today, your show choice may also have a favorable effect on your rates, once we know your choices. At this point, we have allowed a total show budget of $210 per person, but if we can get your choices for less, obviously, we will pass the savings on to you! Also, just so you'll have them all together, here is a recap of your charter quotes: American Tours (formerly Atlantic Coach) = $3,556.00 / 56-passenger coach Fun Tours = $4,310.00 / 55-passenger coach Newton = $4,594.00 / 55-passenger coach Venture = $3,825.00 / 46-passenger coach. Please let Debbie know how you would like to proceed as soon as possible. She is north of Baltimore today visiting clients, but will be back in the office tomorrow. The NYC hotels are so busy for the coming Spring, they are resistant to holding space for more than 7 days or so. I appreciate your understanding and we look forward to hearing from you soon. Thanks!!! 10/17/07: > BJS senrt email to DSC re: hotel contract due back 10/23/07. Some sort of direction / answer would be nice prior to then. 11/5/07: > Per DSC, group has decided that they cannot afford to travel this year as they had hoped. > HMS, please review and cancel as / if needed (I doubt there is anything . . .) > BJS canceled Hotel and we never had a charter choice so we never requested a charter contract. ____ HMS ____
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Group Payment Service, Inc.
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Breakfast from your choice of eateries en route, via a $5 Meal Credit.
Item Notes ( Print Note )

Shopping Time
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Top of the Rock
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Holiday Inn Midtown-57th Street
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Baggage Handling
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Mickey Mantle's
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Broadway Show
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Hampton Inn Times Square North
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

New York Offstage - Clinic
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Angels Ristorante
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Behind the Emerald Curtain
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	9/6/07: > BJS EM'd specs / request to Miguelina Flores. 9/11/07: > Per Tracie Marino - GUEST ROOM BLOCK: February 21-23, 2008 Guest Rooms - $239.00 (2 Queen Beds) Arrive: Feb 21 Depart: Feb 23 15 Rooms / night These rates can only be held for seven (7) business days from today. Please contact me directly if you wish to book. These rates are net non-commissionable and subject to applicable taxes at the time of your stay, currently 13.25% + $3.50 occupancy. There is also a mandatory porterage fee of 4.00 per bag round trip. Please note that these amounts of rooms are an estimate and are subject to change based on your group need at the time of issuing a group contract. If you have any questions or would like to request a contract for this group, please feel free to contact me directly at 212-707-4714. Thank you for considering the Hampton Inn Times Square North. Warmest Regards, Tracie Marino Group Sales Manager Highgate Hotels Central Sales & Marketing Office 870 Seventh Avenue (at 56th St.), New York, NY 10019 Tel: 212 707 4714 Fax: +1 212 707 4791 Email: Tracie.Marino@hilton.com 9/17/07: > BJS emailed Tracie and asked her for K. 9/27/07: > BJS called again and this time spoke with Tracey Marino - again, she used to work with Janiris at the Hampton Inn Times Square North. > She has the rooms, 15 DDs, $229.00 + 13.375% + $3.50/night + $4pp baggage handling, B-fast included. > She will em K tomorrow AM. > She updated our info in their system, for some reason they still had everything in VA. > She acted like she had no recolection of our correspondence earlier this month, so since she offered a better rate, BJS played along. > $229 + 13.375% = $259.63 + $3.50 = $263.13 10/11/07: > Per David's request, BJS called The Hotel Edison to check rate and availability. > Spoke with Nadia in Group Sales. > She has specs and WCB this morning. HOLIDAY INN MIDTOWN (on 57th) > Joseph Rodriguez called and will send K (BJS used BMG to get this reservation). > $199 (S-Q) + 13.375% + $3.50/rm/nite occupancy tax. > Mandatory Bagage = $6.00 / bag round-trip > Room List and Full Payment 30-days prior to arrival. 10/24/07: > BJS reviewed K, then marked as needed, entered dates in system, signed and faxed back to Joseph's attention. 11/14/07: > BJS faxed CANCEL notice to Joseph's attention.