CCIS: Manage Trip


Updated	Wed Jan 24, 2007
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	Brett Taylor E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	12/11/06: > BJS completed all attachments and between BJS and HMS, secured what we felt necessary in order to prepare PTP. 12/12/06: > BJS completed quote and also faxed CQR to Agape as we are about $40 over budget. > BJS to complete PTP on Wednesday AM and forward to Client and DSC. 12/13/06: > BJS completed PTP and faxed to DSC and Bryan Wills. > BJS sent email to Bryan as well to let him know it was on the fax. > BJS mailed hard copy as well. > BJS provided two cost saving options in order to get within budget . . . We shall see. 01/22/07: > Per DSC, group is NOT going to Nashville, but rather will be going to Myrtle Beach & BJS will start a new file in system. > DSC canceled Hotel while BJS was on AquaCat. > HMS, please review and cancel all as needed. BJS requested & received Deposit refund from Grand Ole Opry back to AMEX. Thanks! ____ HMS ____
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Group Payment Service, Inc.
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Lunch from your choice of eateries en route, via a $5 Meal Credit.
Item Notes ( Print Note )

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Embassy Suites at Vanderbilt
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Music Festivals
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

Rainforest Caf�
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Country Music Hall of Fame & Museum
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Hard Rock Caf�/Nashville
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Grand Ole Opry
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Opry Mills
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

$10 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Nashville Symphony Orchestra
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	12/8/06: > BJS spoke with Cheryl. > She has the rooms, 26 DDs. > Rate = $159 up to 5 / suite. > This is a commissionable rate at 10% so we can deduct $15.90 off the rate after taxes have been calculated. > She wanted to offer a $150 net rate, but BJS said he would take the commissionable rate of $159 since it would be a better deal for our client - we can do the math here ion the CCIS office. > $159 + 14.25% = $181.66 less $15.90 (commission) = $165.76 per room per night inclusive. 1/4/07: > Cherly called & LVM. > needs update, cannot hold rooms w/o agreement after 01/12/07. 1/4/07: > BJS called and LVM - we have given client deadline on tomorrow afternoon.

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Dinner at the Rainforest Cafe is served family style to include Big Islander Caesar Salad, Rascal Sliders, Pepperoni Flatbread with marinara sauce and mozzarella cheese, Chicken Tenders served with mac and cheese, and Safari French Fries. Included is unlimited soft drinks, iced tea, or coffee with chocolate chip cookies for dessert. Unlimited soft drinks, iced tea or coffee.
Item Notes ( Print Note )	12/11/06: > BJS made attachment, Two to Tango Dinner Menu. It was $17.50 in Spring 2004. BJS allowed $20 in order to prepare PTP. > HMS will need to call and confirm / update as needed. > See if there is another menu that will not be so similar to the HRC's Gold Menu. Can't go too much higher than $20 if there is! ____ HMS ____ Changed time to lunch due to Hard Rock. 12/12/06: > BJS made selection of Tuki's Teen Feast at $17pp inclusive. > BJS updated that particular menu attachment only. NEED MEAL SELECTION Faxed back request - time is OK

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	12/11/06: > BJS called and spoke with Rodney Irving, Box Office Manager. 12/12/06: > HMS left message for Cindy - out today 12/12/06: > BJS called and spoke with Cindy Randall. > They have plenty of seats, Rodney has our information. > Under age 17 = 50% off, These ticketrs are usually $75 = $37.50 + $2.50 / ticket processing fee = $40.00. > Only Rodney can extend the actual group rates, but Cindy feels we should be safe allowing $40 in the budget. 12/13/06: > Rodney called, plenty of availability at this time, can put group together, but they cross two price zones; regardless, the most expensive would be no more than $40 incl. > Call after client gives us the go to K to place order. > Rodney's direct line is: 615.687.6410.