CCIS: Manage Trip


Updated	Sun May 17, 2009
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	10/24/06: > James called DSC to tell her he needed something ASAP; otherwise, the principal was not going to submit anything for his group. > BJS and DSC completed IOG and made attachments. > BJS secured hotel, then ran rates ands emailed IOG to DSC so she can share with Client. > BJS made up Music Festivals invitation letter and emailed to James as well. > BJS needs to secure charter quotes. 10/25/06: > BJS emailed Ventures Cahrter Quote. 10/26/06: > BJS emailed the charter quote from Agape. > DSC to make follow-up call this afternoon. 10/26/06: > Per DSC, wants coaches from Agape. > BJS requested K for coaches from Agape. 11/3/06: > Rec'd Broadway Shwo Selection Sheet > Per DSC, ready for K. > HMS, as this is going to K, please review and proceed as needed. Thanks! __X__ HMS __X__ 11/13/06: > Rec'd another BSSS from DSC, she thinks the order of preference may be different. If orders have not already been placed, use this newer list. 11/28/06: > BJS revised IOG to reflect HRC dinner at 9:30PM and moved Times Square Photo Opp to 8PM. > HMS, please review, confirm and update attachments as needed. __X__ HMS __X__ 12/2/06: > BJS completed CN and mailed via FXSON for Monday afternoon arrival. > Included Music Festivals Application as well as 1st & 2nd Payment INV #4409 & 4410, both $15,035.72 and due 12/22/06 & 01/22/07 repsectively. > K, MF application & First Payment due 12/22/06. 12/22/06: > Rec'd signed K and Music Festivals Application. > Rec'd check #3361, $2,400.00 toward First Payment INV #4409. Balance due on INC = $12,635.72. > HMS, as this group is now UNDER CONTRACT, please review and proceed as needed. Thanks! __X__ HMS __X__ 1/3/07: > BJS mailed fully executed copy of K to Director. 1/16/07: > Rec'd booster check #3363, $450.00. 1/24/07: > Rec'd Booster Check #3369, $7,003.00. 2/12/07: > Rec'd Booster check #3380, $1,580.00 2/20/07: > Rec'd FPGF, RL & HIF on 2/12/07. > Total Pax = 50 (45 + 5) > Rms / Pax 9 Q / 36 3 T / 09 2 D / 04 1 S / 01 TOTALS = 15 ROOMS and 50 PAX (45 + 5). > BJS updated Bible and IOG accordingly. > Group will need just one (1) coach from Agape. Their coaches are 49-passenger coaches, but BJS called Wayne (02/19/07) and he has a 50-passenger coach they can use. > BJS placed CAV order. > BJS and DSC discussed rates and the fact they are 22 below minimum. Decided to keep rates the same and give just one (1) comp rather than three (3). > HMS, as these numbers are now GUARANYEED, please review and proceed as needed. Thanks! __X__ HMS __X__ 2/20/07: > BJS faxed and mailed Final INV #4451, $15,720.00 due on Account. > Since numbers are so far below original projections, the Statement feature will not really work for this group. 3/7/07: > Rec'd check #3385, $7,556.00. 3/12/07: > Rec'd check #3390, $5,483.00. 3/15/07: > Per DSC, per James Wilson . . . > Please add 1 Security Guard for each night from 12am to 6am > Please let me know when this is done so I can let James know it has been done and all is well! > Send James the Invoice for the Security Guard. 3/19/07: > Rec'd check #3391, $2,681.00. 3/22/07: > BJS faxed and mailed INV #4468, $420.00, for 12 hours of hotel security. Due: 4/11/07.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Group Payment Service, Inc.
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Lunch from your choice of eateries en route, via a $5 Meal Credit.
Item Notes ( Print Note )

Hilton Hotel - Hasbrouck Heights
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Mars 2112
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Beauty & The Beast
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Hotel Security
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Music Festivals
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

Shopping Time
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Top of the Rock
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Group Photos, Inc.
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Hard Rock Caf�/N.Y.
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	10/24/06: > Hilton Garden Inn Meadowlands - SOLD OUT > La Quinta Inn & Suites Meadowlands - no one in sales office at the hotel available to take my call, so they transferred me to the main reservation line (off-property). They are showing Deluxe King Suites available = King Bed and King Sleep Sofa in LR - who knows!!! > Courtyard Marriott Meadowlands - SOLD OUT. > Hilton Hasbrouck Heights - Spoke with Allison. > She has the 25 DDs. > 1 Comp / 20 > Rate = $139.00 (10% commission) > Full American = $13.50 incl. (2 comps / morning) > Deluxe Continental = $10.00 incl. > Alison will forward K after she returns from her wedding next Monday. If I need anything in the interim, call Lourdes, their DOS 201.298.2433 (DL). 12/01/06: > BJS called Alison and LVM, never rec'd K that was to be mailed upon her return from her wedding. > Spoke with Alison, she will email now - she sent it to brian@ccistravel.com - that is why I never rec'd it. > I told her I would review it and get it to her sometime next week. She said no problem. 12/12/06: > BJS called Alison and LVM, K has $149 rate and I was quoted a commissionable rate of $139. 12/12/06: > Per Alison, just mark correct room rate & delete sentence about the $1,000 deposit being non-refundable, and then fax to her attention. > BJS marked and initialed as needed, entered dates in system, then signed and faxed to Alison. 2/20/07: > BJS faxed RL, HIF, IOG and AMEX Deposit Auth to Alison's attention. > 15 Rooms. > Asked for confirmation and updated INV 4/11/07: > BJS reviewed group resume. > BJS marked as needed and discussed with Alison. > BJS faxed AMEX for Balance due: $5,369.50. 4/11/07: > BJS spoke with Alison, all is in order!

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Dinner at Mars 2112, one of New York's most popular theme restaurants, featuring your choice of entree to include: Chicken Caesar Salad, Chicken Fingers, Garden Veggie Burger, Hamburger or Cheeseburger, Penne Pasta with Tomato Sauce. All sandwiches and chicken fingers are served with French Fries.Dessert is an Oreo Cookie Sundae. Entrees are served with unlimited Soft Drinks, Coffee, or Tea.
Item Notes ( Print Note )	11/16/06 >HMS left message for Mindy concerning contract and other groups 12/1/06: > Since Midy srewed up again, HMS & BJS made decision to go to MARS 2112. > HMS spoke with Erica and she can do it! > HSM confirmed rate $19.95 and menu (Lunar Dinner). > She will forward K next week. 12/11/06 >HMS signed mars 2112 Contract and faxed 2/21/07 >HMS faxed new numbers 3/26/07 >HMS emailed meal selection form 4/9/07 >HMS faxed AMEX >Meal Count 4/11/07 >HMS left detailed message 4/11/07: > Erica called and spoke with BJS, confirmed that all is in good order for this weekend.