CCIS: Manage Trip


Updated	Wed May 24, 2006
Trip Name
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	9/15/05: > Per DSC conv with Sherri. > Same numbers as 2005 (51 + 10) = 61. > Same bus co. (need 61 passenger coach from DC Trails aka Quality). > Lunch & Dinner planned - would like different that 2005 & no Chinese. > Budget as close to 2005 as possible. 10/6/05: > Rec'd dates (2/25 - 26/2006). > Rec'd show choices in order of preference = Spamalot, The Odd Couple, Sweeney Todd, Dirty Rotten Scoundrels. 10/12/05: > BJS completed IOG, then made attachments, ran quote and did PTP. > BJS em PTP, IOG & PPBCC to Sheri as well as DSC. Also mailed hard copy. > DSC to follow-up later this week to se ehow we should proceed. 10/24/05: > Per DSC, client is ready for K and also ready to send a check so we can get going on ticket orders. > DSC replying to go ahead and send check ($150 x 61 pax = $9,150.00). > Contract to me mailed later this week. > Once we have check, we will place order for tickets and then send OK to pay if the ShowTix invoice due dates are prior to group's FPGF deadline. > HMS, as this is going to K, please review and proceed as needed. Thanks! __X__ HMS __10/25__ 10/29/05: > BJS completed CN and maield via USPS 2-day service to Sheri's home address. > Due with Deposit/First Payment of ($9,150.00) 11/11/05. > BJS EM to DSC. 10/29/05: > Rec'd check #1236, $9,150.00. > Deposit - PIF. > Group is now UNDER CONTRACT as payment has been received. > HMS, plesaew order show tickets (2 shows) based on show preferences = choices in order of preference = Spamalot, The Odd Couple, Sweeney Todd, Dirty Rotten Scoundrels. > Talk with Vicki as ShowTix and get the best seats for two shows based on a total budget of $135. __X__ HMS __X__ 10/31/05: > Per DSC, cleint called and said depsoit check we rec'd last week was not good and would bounce! > She can send $6,000 at this time. 11/3/05: > Rec'd signed K via fax. > BJS mailed hard copy to client. 11/7/05: > Rec'd bounced check notification from PNC. 11/16/05: > Rec'd check #1237, $6,000.00. > Balance due on Deposit INV = $3,150.00. 12/5/05: > BJS faxed OK to Pays for both shows. Due in our office NLT 12 noon on Tuesday, 12/6/05. 12/6/05: > Rec'd OK to Pay for 61 tickets per show (3PM). 12/8/05: > BJS mailed Statement showing balance due on account presently at $3,150.00. 12/19/05: > Rec'd check #1242, $3,150.00 = Balance from deposit inv no PIF. 1/2/06: > BJS faxed and mailed Final Invoice based on 61 total pax. #4277, $8,401.00 due 1/11/06. > FPGF and RL were due 12/23/05; however, they have not yet been received. Since OK to Pay was for 61 tickets, BJS went ahead and based Final Invoice on 61 as well. 1/20/06: > Rec'd check #1244, $8,401.00 - INV #4277 PIF. > ACCOUNT IS PIF. > GROSS RECEIPTS = $17,551.00 > HMS, as group is PIF, please review and proceed as needed. Thanks! __X__ HMS __X__ 2/2/06: > Placed order with CAV for 43 students, based on numbers received on FPGF this AM. Total pax remains as guaranteed at 61; eventhough, FPGF show just 58 - they now they have 61. 2/17/06: > BJS completed FI and emailed to Client and DSC, then FEDEX'd SON complete packet to Sheri's attention. 2/22/06: > Rec'd signed Receipt Form via fax.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Mars 2112
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Lunch at one of New York's most popular theme restaurants, Mars 2112, featuring your choice of a Grilled Chicken Sandwich, Garden Veggie Burger, Hamburger, Cheeseburger, or Penne Pasta with Tomato Sauce. Sandwiches served with French Fries, lettuce and tomato. All meals include a fresh baked cookie for Dessert and unlimited Soft Drinks, coffee, or tea.
Item Notes ( Print Note )	10/25/05 >HMS made reservation >Will fax contract 108/27/05 >HMS signed and faxed contract >No problem with deposit - will send when can 1/20/06 >HMS faxed meal count to Sheri 2/20/06 >HMS faxed CC Auth and meal Count

Sweeney Todd
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	10/6/05: > Rec'd show choices in order of preference = Spamalot, The Odd Couple, Sweeney Todd, Dirty Rotten Scoundrels. 10/12/05: > BJS called Vicki re: these show choices. 10/12/05: > Odd Couple - SOLD OUT > DRS = special promotion 1/2/06 - 3/5/06 = Saturday matinee, Orchestra rows O-V $75, Rear Mezz A-F $65. + 1.25 fee / seat. $36.25 Rear Mezz for students. > Spamalot 02/25/06, $121 Orch; $82.50 Balc; Mezz = $71.50, Rear Balc = $38.50 + 1.25 fee. > ST = 02/25/06, ORCH / FR Matinee Mezz = $90, Rear Mezz $35 + 1.25 fee. > ST Sat PM = $110 Orch & Fr Mezz, Rear Mezz $38.50 10/12/05: > BJS decided to use a $135 total budget for 2 shows. 10/31/05 >HMS spoke with Vicki - Checking on Sweeney Todd and Ditry Rotten Scoundrels >Spanalot - $110. 11/17/05: > Rec'd confirmation for Sweeney Todd. > 61pcs > 90.00 / seat + $1.25 restoration fee ($91.25). > Due: 12/9/05. 12/7/05: > BJS faxed and maileed check for $5,574.25 - PIF, order #: 61958. 12/7/05: > Rec'd OK to Pay for 61 tickets on 12/6/05, so BS sent check #5560 , $5,574.25 - PIF. > HMS, since this is a new show for clients in NYC, please add Sweeney Todd as a specific attraction in the system per SOP. Thanks! ____ HMS ____ 1/11/06 >HMS counted 61 Tickets

Angels Ristorante
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Dinner at Angels Ristorante featuring your choice of entr�e including Angel Hair with Fresh Plum Tomato Sauce, Angel Hair with Chicken Breast and Fresh Plum Tomato Sauce, or Homemade Lasagna; all served with a Cup of Minestrone Soup and your Choice of Soft Drink.
Item Notes ( Print Note )	10/25/05 >HMS spoke with Richard >Made REservation >Faxed Confirmation 10/27/05 >HMS receivedsigned confirmation >Noted Payment >compy in Kempsville Choir Folder 2/20/06 >HMS faxed richie with CC info

Dirty Rotten Scoundrels
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	11/29/05 >HMS entered show >Gave BJS for Paymnet 12/6/05: > Rec'd OK to Pay for 61 tickets. 12/7/05: > BJS faxed and mailed check #5560 for 61 tickets - PIF. > $2,768.25. 1/20/06 >HMS counted 61 Tickets