CCIS: Manage Trip


Updated	Fri Mar 22, 2013
Trip Name	West Potomac High School Thespians-New York, NY-02-26-2005
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	10/6/04: > DSC "spoke with client via e-mail and a brief phone cpnversation on 9/27/04 > Day trip as they have done the past several years to NYC > Get bus quote from Atlantic Coach - their 60 passgenger bus like we got last year > 2 Shows - 1. Wicked; 2. Rent; 3. Hairspray - DSC will fax list to BJS > Lunch and Dinner - Mars 2112, Planet Hollywood, Rosen's, Angels, Jekyl and Hyde ???? NO SUSIES - or any other place you can think of that would be good! > No busdget given as usual __X__BJS__X__ 10/26/04: > BJS made attachments. > This is a day trip w/o any hotel. > BJS completed PTP and emailed to Client, DSC and MPB. > MPB, please process per CCIS PTP SOP. > This is a DSC Client. > I did not print Per Person Bus Cost Charts as we do not have one doen up for a 61-passenger coach. They can figure it out. It they really need one - we will get them one if they ask. > Please check with Debbie on where to mail the hard copy. I know in the past this group used a parent trip coordinator and I am not sure if that is the case this year or not. If so, it will probably need to be mailed to their home address. > No need for Broadway Show information, as DSC already has their choices. > Thanks! __X__ MPB __X__ 11/1/04: > DSC rec'd email - souinds as if they are ready for K. > Had a few questions about due dates, etc. > Want the 61-passenger coach from DC Trails - BJS called and requested K. > BJS and DSC set dates in system, K due date 11/22/04 along with $125 per person as welll as 50% of the transportation. > BJS will also do up an OK to Pay for their two theatre tickets. > Mail to: Sheri S. Herren, 1927 Duffield Lane, Alexandria, VA 22307 11/4/04: > BJS cvompleted K packet including Deposit/First Payment INV #3931, $9,110.00 due with K on 11/22/04. > MPB processed and mailed via FXSON to Sheri's home address with signature release. > We already have their show selections so no need for Show selection sheet. > No CCIF, No HIF, No RL, but BJS did include a Participant List. > BJS also incluided an OK TO PAY Fax sheet for the Show Tickets due to the NE Office NLT 11/22/04 - same day as K. 11/11/04: > Per DSC, client wants to use 61 as max number of pax since the coach capacity is 61. > DSC will give client the notes on what to update & initial on K and then we will proceed with 61. > BJS updated Bible screen and IOG accordingly. 11/29/04: > Rec'd K. 12/6/04: > BJS mailed fully signed copy of K back to Trip Coordinator. > As this is now under K, please review and confirm all as needed. Thanks! ____ MPB ____ 1/6/05: > Rec'd Particpant List via email = 61 pax. > In the event we don�t get it, this will serve as the FPGF. 1/10/05: > MPB, count has been confirmed at 61 total pax. > Please make meal reservations as needed. Lunch at Planet Hollywod & Dinner at O'Casey's. See notes in Meal attachments. Thanks! __X__ MPB __1/17__ 1/10/05: > BJS called Showtix re: Wicked and Rent. > Spoke with the other Jay as JC is out for the week. Wicked is SOLD OUT, so BJS asked for Hairspray and Rent. He will place order and we should have answer by mid-week. > BJS alerted DSC to tha fact that Wicked is Sold Out. She was not happy, but understood. > BJS updated IOG to reflect Hairspray as Matinee and Rent still listed as evening show. > HMS, please monitor the show situation and porceed as needed. Thanks! 1/11/05: > BJS faxed and mailed Final INV #3973, $8,801.00 - due: 1/12/05. 1/24/05: > Rec'dcheck #1205, $8,801.00. INV #3973 - PIF. > Account is PIF. > Gross Receipts = $17,911.00. 1/26/05 >MPB mailed 61 CD cases to Sherrin Herrin (1927 Duffield Lane, Alexandria 22307) 1/26/04: > Rec'd VM from Sheri, wanted to see if all ws in order. > Also had some name changes to pass along. 2/2/05: > BJS replied to Sheri via email. > All is in order. > FI to be completed next week and sent to her attention. > B-way shwo tickets arrived yesterday. > Also said that unless count has changed, BJS did not need new names. 2/9/05: > BJS emailed advance copy of FI to Sheri's attention. > Complete packet to be shipped via FX next week to her home address.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Planet Hollywood
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Lunch at Planet Hollywood featuring your Choice of Classic Hamburger or Cheeseburger; Chicken Caesar Salad; Chicken Macaroni and Cheese; Chicken Tenders; Chef's Selection of Dessert. Unlimited Soft Drinks, Iced Tea and Coffee.
Item Notes ( Print Note )	10/26/04: > BJS made attachment - used Movie Star Classic Menu. > It was $17 in Spring 2004 - BJS upped to $18.50 for this particular groups' PTP preparation. > HSM can confirm specs oince we are at K. 11/11/04: > BJS called and requested K. > Spoke with Elissa, she confirmed and will forward Confirmation. 1/17/05 >MPB called (didn't get a name), confirmed arrangements and they will forward confirmation today. 2 comps Rate quote: meal $11.80 drink 1.95 tax 1.19 15% grat 2.06 Total 17.00 ea 2/8/05 >sent ck req to BJS

Hairspray (NYC)
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	10/26/04: > BJS made attachment. > Group wants Wicked and Rent. > BJS figured on Rear Mezz Seats to Wicked for Saturday Matinee at $75.00 ea. Fopw some reason, This particular show lists blackout dates from 2/18-27/2005, per Show Tix blurb. I guess no student discounts at that particular time. 1/10/05: > BJS called Jay Carey & LVM with Specs. > 61 tickets at 2PM Show of Wicked ($75 budget) > Asked for call back confirming receipt of message. 1/10/05: > BJS soke with the "other" Jay as Jay Carey will be out all week. > Jay said that Wicked is completely Sold Out, so he will place order for Hairspray. > Total combined budget for both shows = $135. > Evening choice is Rent and he feels secure that he can get those tickets. > Should have answer in a few days. . . 1/14/05: > Rec'd confirmation for Hairspray. > 61 seats @ $60 + a $5 shipping charge. > Due: 01/28/05. > BJS entered dates in system. 1/18/05: > BJS mailed check #5053, $3,665.00 for 61 tickets to Hairspray. > Tickets will be mailed to Henley Drive.

O'Casey's Restaurant
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Dinner at O'Casey's Restaurant featuring Soup of the Day or Mixed Green Salad, Your Choice of Entr�e to include Broiled Filet of Salmon, Grilled Sirloin Steak, or Sauteed Chicken Breast, all served with Vegetable and Potato, accompanied by Dessert and Coffee, Tea or Soda.
Item Notes ( Print Note )	11/9/04: > BJS had Rita on the line for another group, so went ahead and made reservation. 12/6/04: > MPB returned signed K via fax. 2/8/05 > ck req to BJS 2/10/05 > faxed meal count to Rita 2/23/05 >details are in order,

Rent
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	10/26/04: > BJS made attachment. > Group wants Rent and Weicked as their two shows. > Doing Rent Saturday eveing and Wicked as a Matinee makes more sense financially. > BJS used 58.20 ($57.20 + $1 facility charge) for budget - these would be Rear Mezz seats. 1/10/05: > BJS called Jay Carey & LVM with Specs. > 61 tickets at 8PM Show of Rent ($58.20 budget) > Asked for call back confirming receipt of message. 1/10/05: > BJS spoke with the "other" Jay as Jay Carey is out all week. > He feels confident that Saturday eveing tickets to Rent should not be a problem. > Combined budget for the two shows = $135. > We should have answer in a few days. 1/13/05: > BJS mailed order and check via FXSON.