CCIS: Manage Trip


Updated	Tue Feb 07, 2006
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	7/14/04 > DSC spoke with client - wants to go to NYC for the day > Wants to see Rdio City Muic Hall Christmas Show and 42nd Street on 12/4/04. > Wants GOOD seats, start with the Orchestra and see what is available - Client does NOT want the nosebleed section of the hall!! > Wants to get to NYC ion time for luch before the matinee and then have dinner in between shows. SOES NOT LIKE HARD ROCK TYPE OF PLACES! Loved Confetti Pasta but we know that's not going to happen this year! Maybe another pasta type of place????That seems to make everyone the happiest! > Bus Co. choice - Eddie's - 1 - 47 passenger > Need PTP by 8/1/04 7/28/04: > BJS completed IOG and made attachments in system. > BJS competed quote and shared with DSC, along with charter rates. Trip is very expensive due to travel dates and request for all orchestra seats. > BJS emailed DSC IOG and Rates - she will share with Client and get decision on how to proceed. 8/16/04: > Per DSC, dates have changed to Saturday, December 11, 2004. > Still not certain if this trip will go or not. As of today, there are tickets availabe for the 7:30PM & 10PM show on Saturday. All mid-day shows are Sold Out. > We will recheck Radio City availability prior to 1st day of school so DSC can inform Wendy as to wheter or not she should even prtesent this to her students as a possibility. > BJS updated IOG and Bible accordingly. 10/5/04: > Rec'd email from Client that it looks as if this trip may happen with 42 pax. > BJS called Eddies and changed dates to 12/11-12/04. Chris is sending quote via fax. > DSC checked with Radio City and as of this moment, tickets are still available at $77 for the 7:30PM Christmas Spectacular Show; however, we cannot order with out the groups cash in hand. > DSC is calling Client to remind her that to avoid school BS, she may want to do this as Wendy's NY Trip as we have done in year's past. > We will prepare K once we get final decision from Wendy. 10/22/04: > BJS completed PTP. > BJS completed Contract including Deposit INV #3922, $7,718.00 due with K on 11/8/04. > BJS emailed to Client as well as DSC and MPB. > MPB, please process per CCIS SOP - DSC to deliver on Tuesday, 10/26/04. > This is a DSC Client. > NO need for RL or HIF or Participant List since they are not spending the night. > NO need for PPCF as their FPGF is due on 11/8/04 and there are no changes after that date since the trip will be just 30 days out at that point. > NO need for CCIF as we are doing their transportation. > BJS faxed a copy of INV #3922 to Wendy's attention at the school - Please include hard copy in Contract Notebook. > There is only one INV to include in the Contract Notebook as there will only be two payments for the entire trip. The second invoice will be mailed upon receipt of the FPGF. > No need for Contract Cover Letter since DSC is delivering. > Thanks! __X__ MPB __10/25__ 11/15/04: > Rec'd signed K via fax as well as FPGF. > Total pax = 46 (29 + 17) > BJS updated IOG and Bible accordingly. > Check to be mailed from client on 11/16/04. > As this is now UNDER CONTRACT, and numbers are GUARANTEED, please proceed as needed. Thanks!!! ____ HMS ____ 11/19/04: > Still no check . . . > BJS called Showtix for 42nd Street order - it has been placed and we will see. > Radio City Xmas Spectacular is Sold Out, so BJS sent email to DSC to get another show choice from Wendy . . . > BJS made reservation with Rita for lunch at Rosen's (11:45AM). ____ HMS ____ 11/22/04: > DSC had alternate show choices since Radio City has sold out. > In order of preference = Lion King, Chicago, Wicked 11/23/04: > Rec'd check #40078, $13,800.00. 12/6/04: > BJS completed FI and emailed to Client, DSC and MPB. Also faxed to Eddies. > BJS will prep and FXSON Final Itnerary Packet once we receive her Meal Count from Rosens. This is due on Tuesday, so FX needs to go in mail NLT Wednesday. > MPB is mailing 46 mouse pads this afternoon via USPS 2-day mail as CCIS souvenir. 12/8/04: > BJS completed FI Packet and sent via FXPON for arrival Thursday AM. > Included meal credit check #7678 ($230) as well as an additioal $538.00 for the difference in what she owed on the account and our refund for the less expensive show tickets. Check total was $768.00. > Account is PIF. > MPB, please run copy of FI for your files and to have with you this weekend while client is on the road. Also, please confirm all meals as set and 100% A-OK. Thanks! __X__ MPB __12/8__ 12/10/04: > Rec'd signed receipt form via fax. > BJS confirmed that all is in order with Eddies as well as ShowTix. > MPB assured me that all was inorder as far as Rosen's and Angel's is concerned. 4/26/05: > Rec'd call form Chris Boynton of the City Attorney's office. > Wanted to know our procedure for securing coaches for our clients, specifically this group as they have been receiving some claims from folks due to the bus fire. > BJS explained our procedure and that the client selects the carrier after we provide quotes. They can choose one of ours or one of their own - we do not care. > BJS mailed cover letter as well as a copy of our CQR, the contract and their terms and conditions page. BJS explained on phone that copy of Contract we illegible since the original was mailed with payment to Eddies. > p: 757-426-5061 > f: 757-426-5687 > Address: Municipal Center, Building #1 2401 Courthouse Drive Virginia Beach, VA 23456 2/2/06: > Rec'd call from Chris Boynton's office with the VA Beach City Attorney's office. > They are suing Eddie's Bus Service and are sending a summons for all of our records relating to this matter. > BJS gave street address and also asked them to fax information. > BJS said he remembers sending all of this information to their office last Spring. > Rec'd copy of summons via fax. 2/3/06: > BJS called Chris & LVM re: I sent what I believe to be all pertinent data to his office on 04/26/05. Please call and let me know if he needs anything more. 2/4/06: > BJS rec'd return call from Chris Boynton. > He remembers my sending the information and asks that I send it again with any additional notes that I might have regarding the situation. 2/6/06: > Rec'd hard copy of request for information. 2/7/06: > BJS mailed packet identical to the one mailed on 04/26/05 PLUS a copy of our Conversation Log with Eddie's, all to Chris Boynton's attention.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Breakfast from your choice of eateries en route, via a $5 Meal Credit.
Item Notes ( Print Note )	12/8/04: > BJS mailed meal credit check in the amount of $230.00 with FI Packet.

Rosen's Deli
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Lunch at Rosen's New York Deli featuring their Famous Jumbo Sandwich Plate with your choice of Corned Beef, Pastrami, Turkey, Roast Beef or Jumbo Hamburger all served with Fries, Cole Slaw, a pickle and Choice of Soft Drink.
Item Notes ( Print Note )	11/19/04: > BJS called and made reservation with Rita > She suggested 11:45 Am rather than 12 noon. - BJS said fine. > $16.95 inclusive. > She will fax confirmation. 11/19/04: > Rec'd Reservation Confirmation via fax. 12/2/04: > Rita called and asked that K be signed and retuned with Deposit. > BJS said he would mail payment in full as number is guaranteed at 46 total pax. BJS gave this number to Rita. > She also reminded him that they will need a meal count. > BJS said we would send the fax to the client this afternoon and have that to her by Wednesday, 12/8/04. > BJS prepared Meal Count Fax for sending to Wendy. > BJS faxed copy of K to MPB. > MPB called Rita for intro. Faxed contract 12/8/04 >Rec'd meal count from client, faxed to Rita >Faxed ticket color coding to Rita 12/10/04 >Called Rita verified arrangements. All is in order.

Chicago
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Angels Ristorante
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

42nd Street
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)