CCIS: Manage Trip


Updated	Wed May 24, 2006
Trip Name
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	ORLANDO CAREFUL, THIS GROUP HAS TWO TRIPS IN SYSTEM. The other is San Antonio which is a NO GO. 12/1/05: > BJS completed IOG, then made attachments and ran rates. 12/2/05 (04): > BJS completed Orlando PTP and EM to client and DSC. > Hard copy also mailed. > BJS needs to forward charter quote from Atlantic Coach as soon as received. BJS also faxed CQR to New World since quotes are somwhat limited. 12/5/05: > BJS spoke with DSC, alerted her to the fact that New Owrld is Sold Out. > Gave her quote from Atlantic Coach to share with Client (it is the cheapest). > Discussed and agreed upon dates for Contract and combined Deposit / First Payment amount of $125pp. 100% of charter cost will be billed on Final Invoice. 12/14/05: > Per DSC, client is ready for K, but wants Thursday to be a Universal day and Friday to be a beach day, so BJS updated IOG and attachments accordingly. > Charter choice = Atlantic Coach. > HMS, as this is going to K, please review and proceed as needed. CN to mail NLT 12/16/05 - Thanks! __X__ HMS __X__ 12/15/05: > BJS alerted DSC to the fact that K and $125 Deposit would be due 01/13/06. > Also told her thast Cheesecake Factory was out and we would substitute with a $20 Meal Credit for dinner at Melinnia that way they can eat whereever they want. Cheesecake will not take Friday reservations and they were originally scheduled there on Thursday. . . 12/19/05: > BJS mailed CN via FXSON. 1/4/06: > Rec'd mark copy of K for BJS to initial and fa xback. > BJS did as requested and g=faxed back to the school, attention Cathy Lichtenfels. 1/18/06: > Per DSC, client says principal is a real asshole and doesn�t want to sign contract unless we re-print with all the changes I already initialed. > BJS called Principal (Donald Thurston) and LVM asking hom to call. > BJS also LVM for Cathy Lichtenfels, Finance Secretary asking her to call for their cover sheet clearly states that K is good to go if we initial and date their changes. . . So, wh the need for an entirely new document? 1/18/06: > Spoke with Cathy - she never saw the intialed copy which I faxed back to her on 01/04/06. > BJS refaxed and Cathy called to confirm her receipt of same. 1/24/06: > Rec'd signed K and check for partial deposit, #20447, $4,752.00. Balance due on Deposit / First Payment INV #4274 is $6,498.00. > BJS faxed and mailed Statement. > As this is now UNDER CONTRACT, please review and proceed as needed. FPGF is due 01/27/06. __X__ HMS __X__ 2/1/06: > BJS mailed flly signed copy of K to Brendan. 2/9/06: > Rec'd call from Dale Eraton, Asst Principal, needed some clarification on what all was due to us at this point, wanted to know how much they have paid to date, etc. Very gruff and not too professional. Seemed like he had a chip on his shoulder. > BJS explained what we rec'd to date, that the FPGF, RL & HIFs were all past due (01/27/06) and that I would generate a final invoice once we had these in house. > Wanted to know cancellation policy if they canceled entire trip at this point - BJS explained that the contract states 100% if canceled after January 26, 2006. He was not happy. > He asked me, "If they owe you so much money, how come we don't have it in our account?" BJS said that was not a question for me to answer, but rather one for the Director. I cannot tell him exactly what is due until I have the FPGF, RL, etc. 2/13/06: > BJS sent FPGF / RL reminder email. 2/16/06: > Rec'd FPGF, RL & HIF via fax. > Total Pax = 85 (78 + 7). > Rms / Pax 00 Sx / 00 15 Qt / 75 00 Q / 00 01 T / 03 03 D / 06 01 S / 01 TOTALS = 20 ROOMS and 85 PAX (78 + 7). > BJS updated Bible and IOG accordingly. > HMS, as these numbers are now GUARANTEED, please review and proceed as neeed. Thanks! ____ HMS ____ 2/20/06: > BJS faxed (to client and DSC) and mailed Final INV #4298, $32,480.00 and STATEMENT. > Total due on Account = $38,978.00. > Due: 02/10/06. 3/2/06: > Received PCCF, revised RL, another FPGF & HIF. > Numbers do NOT JIVE! 3/3/06: > Rec'd check #20557, $12,000.00. 3/7/06: > BJS faxed to DSC so she can try to work it out is RL does not jive with FPGF, PCCF, etc. 3/13/06: > Finally have the RL and counts worked out and finalized. > REVISED TOTAL PAX = 83 (77 + 6) > Rms / Pax - REVISED 02 Sx / 12 10 Qt / 50 03 Q / 12 01 T / 03 03 D / 06 00 S / 00 TOTALS = 19 ROOMS and 83 PAX (77 + 6). > BJS updated Bible and IOG accordingly. > HMS, as these REVISED numbers are now CONFIRMED & GUARANTEED, please review and proceed as neeed. Thanks! ____ HMS ____ 3/15/06: > BJS faxed and mailed Revised FINAL INV #4298, $26,676.00. > BJS and DSC have explained that this amount must be received NLT 03/24/06 in order for him to receive his FI Packet. > BJS updated CAV order to 77 students. 3/24/06: > Rec'd check #20623, $26,676.00. > ACCOUNT IS NOW PIF. > GROSS RECEIPTS = $43,428.00.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Breakfast from your choice of eateries en route, via a $5 Meal Credit.
Item Notes ( Print Note )

Universal STARS
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth Adult Registration Fee Quantity
Festival Application	To Client From Client To Festival From Festival
Item Notes ( Print Note )	1/16/06: > Per Filipe, Saturday, 04/01/06, one 20-minute performance slot. > He has us penciled in, just fax the application as soon as received. 2/2/06: > Rec'd Application via fax, but no supporting materials. 2/9/06: > BJS mailed Application Form to Filipe along with James Wodd's complete packet via FX SON. > Cover letter referenced our converstion on 1/16/06. 3/15/06: > BJS called and LVM for Ferlipe - what is actual performance time, it says 12PM; however, itinerary looks like 10AM . . .

Universal Orlando Meal Coupon
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Hard Rock Caf�/Orlando
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Quality Suites Lake Buena Vista
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Beach Time!
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

$10 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Shopping Time
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Cheesecake Factory
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)