CCIS: Manage Trip


Updated	Thu May 12, 2011
Trip Name
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	10/17/03: > Rec'd Application for FOE 2004 - New York 1 > 3D/2N Package with Friday & Saturday nights at the Hotel - Crowne Plaza Meadowlands > BJS add to Hotel Usage Chart, Status Schedule, FOE Participant List and Ensemble List for NY1. > 100 Total Pax (80 + 20) > Both Ensembles are Clinic Only Participation > Concert Band (54 players) > String Ensemble (26 players) > Group will probably want additional inclusions; however, BJS will complete and mail Agreement for Standard 3D/2N Package at this time. > MPB, please create CFS. Thanks! __X__ MPB __X__ 10/26/03: > BJS completed Contract Packet, including Deposit INV#3652, $2,500.00 due with K on 11/17/03. Also included First Payment INV #3653, $10,900.00 due 12/19/03. > MPB, please process per FOE SOP and mail on Monday via USPS 2-day. Remember to include Broadway Show Selection Form and Show Listings. This is NOT a Debbie client. Thanks! __X__ MPB __X__ 11/17/03: > Rec'd signed K and deposit check #15409, $2,500.00 - INV #3562, PIF. > Also rec'd GIF and Broadway Show Selection Form (shows in order of preference = Hairspray, Wicked, Lion King. 11/24/03: > BJS mailed signed copy of K. 12/3/03 > DSC spoke with Amy regarding the Add On's she wanted. This group is already under contract. > Amy wants to leave at 7am on 3/26 and Return by 6pm on Sunday 3/28 > Please get bus quotes, DO NOT USE NEWTON!!!!! Martz VA , Spirit OK wants quots on both a 47 and a 55 . As of 12/1/03 the total count of PAX is 90 and it probably won't be any different later per Amy. > Please note DSC and Amy talked about going into the city before leaving. Amy knows it's kinda silly to go into the city to do one thing and then come out and go home, but here are her requests. I think she will be reasonable with whatever we come up with for her group. > Amy would like to go into Manhattan on Sunday and let the kids walk half way across the Brooklyn Bridge and or walk around Central Park for a little while. > Sunday, Amy wants to leave the hotel by 8am, go into the city, maybe do the Empire State bldg. At that time if there is no other time for it in their schedule. > Amy would like to have her clinic on Firday when they get there or on Sunday if at all possible... > Lunch and Dinners enroute will be handled on own > Wants to Drive by Ground Zero > Only needs 2 comps > Budget $400 to include bus __X__BJS__X__ 12/22/03: > Rec'd check #15953, $10,900.00 - First Payment INV #3653, PIF. 2/4/06 - AMH emailed DSC to ask her to remind Amy that her FPGF, RL, HIF, and T-shirt form are all past due. 2/6/04: > Rec'd FPGF, RL & HIF. Did not receive T-shirt Order Form. BSJ emailed DSC to tell her Client we need it! > Total Pax = 109 (87 + 22) > Rms / Pax 16Q / 64 07 T / 21 12 D / 24 00 S / 00 TOTALS = 35 ROOMS and 109 PAX (87 + 22). > BJS updated Bible & Hotel Usage Chart accordingly. > MPB, as these numbers are now GUARANTEED, please proceed as needed. > BJS will complete IOG so HMS make make reservations for additional inclusions as soon as Performance Master Schedule is finalized. __X__ MPB __X__ 2/9/04: > BJS completed IOG and then began to work to secure 2-55s from whomever had them available. > BJS made attachments in system, as able. > BJS also made reservation at NBC StudioTour as it was only available on Sunday (was hoping for either Friday afternoon or Saturday AM - but sold out). > BJS updated Bible to reflect IOG times, etc. > HMS, please proceed with confirmation of reservations as these numbers have been guaranteed at 109 (87 + 22). Thanks! __X__ HMS __X__ 2/17/04: > BJS updated IOG based on the reservations which HMS secured and then completed Agreement Addendum. > BJS faxed and mailed Agreement Addendum, IOG, Final Invoice #3786, $12,056.20 due: 2/9/04. 2/23/04: > Rec'd signed Agreement via fax. > BJS mailed fully executed copy to Amy's attention. 3/5/04: > Rec'd PCCF and Revised, Revised Room List. > Total Pax = 108 (85 + 23) > Total Rooms remains at 35. > Per DSC, check has already been requested based on 109 pax, so BJS will issue refund check for difference, keeping 75% of a Double Package ($380 x .25 = $95 refund). > BJS updated Bible, IOG and Hotel Usage Chart accordingly. > As numbers have been Revised, please proceed as needed. Thanks! __X__ HMS __X__ __X__ MPB __X__ 3/8/04: > Rec'd check #16888, $12,056.20. INV #3786 - PIF. > ACCOUNT IS PIF. > BJS mailed check #7251, $95.00 for refund to cancelled participant #109. 3/9/04: > BSJ emailed Festival Schedule & Hotel Info, etc. 3/15/04: > Amy called and LVM for BJS - she left a male student off the list - wants to add hom tot an existing Triple room, making it a quad. > BJS called and LVM - I see no problem with the exception of the Show Ticket which we cannot provide and possibly the NBC Studio Tour, otherwise it should be fine. BJS asked that she call tomorrow with name and directions as to which room he should be placed. > BJS updated IOG and Bible accordingly, as well as Hotel Usage Chart. > Revised total pax = 109 (86 + 23) > HSM & MPB, please proceed accordingly. Thanks! > BJS will deduct the cost of the show ticket, but add a $50 Late Add Fee. __X__ HMS __X__ __X__ MPB __X__ 3/16/04: > Per HMS, she is set with 109 as that is what they originally guaranteed. > BJS called Amy and LVM stating same. > BJS also called DSC to let her know what was up and that we still need her to fax PCCF and let us know into which room the student should be placed. > Amy will also owe us for the additional pax. > Amy faxed PCCF, student to add is Trey Ferguson. He is going into the Double with John Davenport, making that particular room a Triple. BJS had MPB mark room list accordingly and update her files accordingly. 3/19/04: > Rec'd check #2751 back from Amy - she never cahed the check and returned it when they added back in Pax # 109.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Festivals of Excellence
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth Adult Registration Fee Quantity
Festival Application	To Client From Client To Festival From Festival
Item Notes ( Print Note )

Hard Rock Caf�/N.Y.
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Enjoy this morning’s Breakfast at the Hard Rock Café including Fresh Fruit Medley, Scrambled Eggs, Pancakes or French Toast, Assorted Bagels and Pastries, Applewood Bacon and Breakfast Potatoes. Soft drinks, coffee, or tea.
Item Notes ( Print Note )	2/12/04 >HMS left detailed message 2/13/04 >HMS change date and time from 3/27/04 @11:00AM to 3/26/04 @4:30PM >HMS received contract and faxed back 3/2/04 >HMS faxed LOA and contract for deposit of $780.00 3/19/04 >HMS faxed LOA for balance

Empire State Building Observatory
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Crowne Plaza-Meadowlands
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Shopping Time
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Confetti Pasta
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Suzie's Restaurant
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Little Shop of Horrors
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

NBC Studio Tour
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)