CCIS: Manage Trip


Updated	Fri Jun 10, 2005
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	Brett Taylor E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	10/6/03 > BJS gave DSC 5day/4night rates for FOE 1 - Orlando as quit - $229; quad - $249; triple - $279; double - $339; single - $519. > Add-On's = $251, air fare may be around $450 and bus while there, approx. $120-$125 . DSC has sent Don Krudop and e-mail with the add - on costs and is waiting to hear from him. > DSC will make sure Don has the 5day/4night rates above! > BJS - DSC asked Don Krudop if he wants to fly out of Newport News and He would prefer not to! > DSC will let BJS know asap when Don has approved add-on's! __X__BJS__X__ 10/8/03 > DSC heard from Don. Wants to delete Wet N Wild, add another day at Disney instead. DSC refigured add on's New rate is $286 per person. DSC sent this information to Don via e-mail for his meeting Friday night.(10/10/03) __X__BJS__X__ 10/22/03: > Per DSC conv with Nicole, does not want the 4-Disney Meal Coupons or the one extra one at Universal. > 5day/4night rates for FOE 1 - Orlando = quint - $229; quad - $249; triple - $279; double - $339; single - $519. > DSC quoted rate of $214 for Add-ons which included, at FOE marked-up rates, 2-days at Disney ($120), Spirit of Aloha Dinner Show ($64), Lunch at HRC (Gold menu @ $19). > Need Charter quote for Ground Transportation in Orlando. > They are ready for Contract once air is settled. May or may not need addiitonal inclusions for Sunday (if later flight). 10/28/03: > Per DSC, ready for Contract. Late breakfast & hotel check-out on Sunday, then to Downtown Disney for lunch and afternoon, then transfer to airport. > BJS to put together IOG and get ground quotes from First Class Coach, then to Contract. 11/6/03: > BJS faxed Airline Deposit INV #3671, $1,200.00 to Don's attention. Due: 11/12/03. 11/11/03: > Rec'd check #2900, $1,200.00 INV #3671 - PIF. 11/12/03: > As this is going to contract, please review IOG and all attachments for non-FOE meals and attractions, confirm, reserve and update as needed. BJS planning to mail contract NLT 11/13/03. Thanks! __X__ HMS __X__ 11/13/03: > BJS completed Contract packet, incouding Festival Deposit INV #3676, $4,800.00 due with K on 11/21/03. Also included First Payment INV #3677, $14,415.08 due 12/19/03. > BJS processed Contract Notebook. > DSC picked up and delivered to Salem HS this afternoon. 11/13/03: > Rec'd signed Contract. 11/20/03: > Rec'd check #2902, $4,800.00 - Deposit INV #3676 - PIF. 11/24/03: > BJS mailed copy of signed Contract. 12/30/03: > Rec'd check #522, $11,000.00 and #2933, $3,415.08 - INV #3677, $14,415.08 - PIF. 1/5/04 - AMH sent email re: general information form. 1/12/04: > BJS sent email and Witte's Passenger Mainfest, asked that he complete and return with other forms due 1/15/04. 1/20/04: > Rec'd FPGF, RL, HIF, GIF, Repertoire Selection Sheet (for Chamber Choir - Treble Choir to follow), Set-Up Forms, & T-shirt Order Form. > Total Pax = 51 (39 + 12) > Rms / Pax 03 Qt / 15 06 Q / 24 01 T / 03 04 D / 08 01 S / 01 TOTALS = 15 ROOMS and 51 PAX (39 + 12). > BJS updated Bible, IOG and Hotel Room Usage Chart accordingly. > MPB, HMS & AMH, as these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ __X__ AMH __X__ 3/3/04: > BJS faxed and mailed INV #3810, $16,195.34 to Don and DSC. Due - 1/30/04. 3/5/04: > Rec'd check #2990, $16,195.34, INV #3810 - PIF. > ACCOUNT IS PIF. 3/9/04: . BJS emailed Festival Schedule, hotel info, etc.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Music Showcase Festivals
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth Adult Registration Fee Quantity
Festival Application	To Client From Client To Festival From Festival
Item Notes ( Print Note )

Quality Suites Lake Buena Vista
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )

Walt Disney World-One Day Ticket
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Disney's Spirit of Aloha
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Festivals of Excellence
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

Universal Orlando Meal Coupon
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Hard Rock Caf�/Orlando
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Downtown Disney & Marketplace
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Admission to Disney's Spirit of Aloha Dinner Show at the Polynesian Resort featuring Tropical Mixed Greens, Pineapple Coconut Bread, Sweet Golden Pineapple, Lanai Roasted Chicken, Island Barbeque Pork Ribs, Polynesian Fried Rice & Fresh Sauteed Vegetable Medley and a Kalhua Delight Dessert. Includes your choice of Soft Drinks, Coffee, Tea or Milk.
Item Notes ( Print Note )	>HMS made reservation #29145375 - Payment 30 days out. Cost is $2352.05. Tickets should be picked up 45 prior to show. 11/18/03 >HMS received contract. Made notes insystem. Payment 21 days out. Reconfirm 2 days out. 2/24/04 >HMS called and left message again 2/26/04 >HMS pd with AMEX by phone and increased # to 51. Total was $2499.05. 3/4/04 >HMS put in the reservation number with the menu. 3/24/04 >HMS left message with detials and said that I needed a verbal response for confirmation >Confrimed

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Box Lunch provided by the Hard Rock Café to include your choice of Ham and Cheese, Turkey and Cheese, BLT and Guac, Herbed Chicken Salad Sandwich or Veggie Flatbread Sandwich. Accompanied by chips, cookies, and a bottle of water. To-Go Boxed meals from the Hard Rock Cafe to include a sandwich, bag of chips, cookie and soft drink or bottled water.
Item Notes ( Print Note )	11/12/03 >HMS made reservation for Velia Lee. Will send contract out today. 11/13/03 >HMS signed and fax contract. NOTE: PAY BY CHECK a 3% service charge is added to credit cards. 3/4/04 >HMS called and updated numbers - 51 3/18/03 >BJS mailed check 3/22/04 >HMS faxed copy of check with contract 3/23*/04 >HMS faxed back form to Shannon 3/24/04 >HMS confirmed reservation time and paid in full 4/1/04 >HMS spoke with Velia Lee concerning Don's concerns. She was told that the group kept getting up and going to the HR store. They had trouble getting orders and serving due to this. She requested that I fax the evaluation to her. I told her that Don was a very good customer and great to work with. She also said that one parent (women) requested that her purchases from the HR store be comped. Then she said she had to leave and she would be writing a letter�Velia said that she would get back to me.