CCIS: Manage Trip


Updated	Thu Jul 22, 2004
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	Brett Taylor E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	9/11/03 > DSC spoke with client 9/9/03 > Destination - Cedar Point - Music in the Parks festival > Get bus quotes - Schrock > Budget $350 to $375 > Wants to go back to Matt and Chets Pizza > Goofy Golf - also has rides - would like that > Would like to stay at the Radisson > Needs PTP NLT 9/30/03 __X__BJS__X__ 9/22/03: > Per DSC email, will probably need a 55 passenger coach. Please get quotes for both a 55 & a 47. > BJS upped count to 55 toal pax in order to make the necessary reservations / planning. > MPB, plesae call the Radisson Harbour Inn in Sandusky, OH (Jennifer Ferback, Group Sales) to put a tentative hold on the room block. See me for additional info prior to making call. Thanks! __X__ MPB __X__ 10/10/03: > BJS completed IOG and faxed to Schrock & Atlantic Coast for quotes. > BJS made attachments and MPC has already secured hotel, rehearsal space at hotel and breakfasts. > HMS, please review other meal and attraction attachments and update and make reservations as needed. > BJS to complete PTP on 10/13/03 if possible. Thanks! __X__ HMS __X__ 10/15/03: > BJS completed PTP. > MPB, please process per SOP and mail this afternoon, USPS 2-day mail. Thanks! __X__ MPB __X__ 10/15/03: > BJS also emailed PTP & IOG to both Client and DSC. 10/16/03: > Per DSc, they are ready for Contract. > Charter Choice = Schrock, 1-55. > MPB & HMS, please review and confirm all as needed. Contract to mail to Client NLT 10/21/03. __X__ MPB __X__ __X__ HMS __X__ 10/28/03: > BJS completed Contract Packet, including Deposit INV #3657, $4,125.00 due with K on 11/10/03. Also included First Payment INV #3658, $7,187.50 due 2/20/04. > MPB, please process per CCIS SOP. This is a Debbie Client. Pleae include partially completed Music In The Parks festival application (see me if any questions on how to mark their form). Mail via USPS 2-day service on 10/29/03. As we are doing their transportation, they do NOT need a Charter Company Info form. Thanks! __X__ MPB __X__ 11/19/03: > Rec'd signed K via fax. 11/24/03: > BJS signed and mailed copy of K. 12/22/03: > Rec'd check #6418, $4,125.00 - Deposit INV #3657 - PIF. 3/8/04: > Rec'd check #6491, $7,187.50 - ONV #3658 - PIF. 3/23/04: > Rec'd FPGF & RL via fax. > Total Pax = 49 (30 + 19) > Rms / Pax 6 Q / 24 6 T / 18 3 D / 06 1 S / 01 TOTALS = 16 ROOMS and 49 PAX (30 + 19) > BJS updated IOG abd Bible accordingly. > As these numbers are ow GUARANTEED, please review and confirm, etc as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 4/21/04: > BJS faxed and mailed Final INV #3868, $4,383.50. 5/14/04: > BSJ emailed FI to Client and DSC. > DSC to deliver final packet on Tuesday and will p-up check for balance due at that time. 5/19/04: > Rec'd check #6566, $4,383.50. > ACCOUNT is PIF.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Lunch from your choice of eateries en route, via a $5 Meal Credit.
Item Notes ( Print Note )

Castaway Bay
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	9/24/03 >Left VM for Jennifer Ferback to place tentative hold on 22-room block. >Jennifer called back, will check on availability and call back. Do we want to include the breakfast buffet ($11.00 ea in separate banquet room) as in last 2 prev years? >rate $99+12% tax.$110.88/per room 1-4 (double doubles) Rehearsal room $75 Fri night, breakfast buffet $11/per room list 30 says out. Does not require down payment, pay in advance prior to arrival. Will send complete sales kit for property. Building a new indoor water park, Nov '04 adjacent. 10/03/03 Faxed contract 10/6/03 Jennifer received contract and is ok with our changes except 0-30 days is normally 100%, and the #13 (alternative accommodations). She assured me the groups will not be split up. I approved both changes. She will mail contract back to me today 1/21/04 >as of D/D date we have contract & deposit in house 3/25/04 >per BJS guaranteed 16 rooms 49 pax (30+19) 4/23/04 >Jennifer needs room list to reserve rooms. Faxed room list. Jennifer needs the group info sheet. Called her to fax us a copy since we don't have one in the files. Filled in form and faxed back to Jennifer Per DSC parents want to take the two adult men out of the boys room. MPB called hotel, an extra room is available. Reserved room, room count now 17, pax remains the same. 4/26/04 >rec'd invoice & reviewed. Req ck. 4/30/04 >rec'd & reviewed BEO's, faxed back to Jennifer 5/14/04 >express mailed check to Jennifer 5/17/04 >faxed FI, final room list & check copy

Chet & Matt's Pizzeria
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Goofy Golf
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Choir Rehearsal at Hotel
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Music in the Parks
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

$10 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Radisson Harbour Inn
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)