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Trip Reports: Bible (Basic Trip Report)

General Trip Information


Updated	Mon Oct 25, 2004
Trip Name
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	8/12/03: > DSC met with David to discuss trip to NYC > wants to stay in Manhattan @ HOJO's, HOWEVER, if Meadowlands is cheaper he is willing to stay there. (see note below) > wants 3 shows - not including Medieval Times > shows in order of preference - Lion King, Harispray, Wicked (added on 10/27/03 as 3rd choice), Throughly Modern Millie, Mamma Mia, Gypsy, & Little Shop of Horrors > Shopping time > All Meals - NO SUSIES - $10 meal credits for lunches in the city - $5 meal credits for meals enroute > go to Television and Radio Museum > Sony Tech Lab > Would like to go to China Town and Little Italy and walk around if it is safe for his kids to do so and I told him it was > Would like to do something they have never done, he had no ideas on this at the moment and neither did I - but he said something inter-active would be good and preferably free > Principal has already approved dates > As usual - budget needs to stay around $500 and I know he can't do all he ahs requested so we will look at every thing and make some decisions > We are to do his buses NOTE: If it is cheaper to stay in Manhattan this year, he wants to leave on Thursday in time to go to Medieval Times and then into Manhattan to check into the hotel. If Meadowlands is cheaper, he wants to leave late, late on Thursday evening and get to NYC in time for b'fast, and fit Medieval times in where possible. > Based on past experience it would be my suggestion to have them stay in Jersey, make Medieval times one of his 3 show choices and then maybe he can afford the trip. I think 2 nights is usually all he can afford. > Wants to leave after last activity on Sunday. Monday is a school holiday! Still would like to get on on Sunday, not Monday. __X__BJS__X__ 10/8/03: > BS and DSC completed 2 IOGs and Rates for both. He cannot afford the 3N package. > BJS made attachments based on the 3N package, and will then revise attachemnts once DSC has decisions form Client. 10/13/03: > BJS and DSC completed Revised IOG based on Debbie's conv with Client 10/10/03. > MPB, group does NOT want to stay in the Meadowlands, if you/we have made any arrangements there (Crowne Plaza), please cancel for this particular group. They want to stay in Manhattan at the Howard Johnsons Hotel on 8th Avenue (the same one you are working with for Chancellor HS Marketing). They have stayed there for the past two years and think it is fine. Breakfast will be at the Olympic Diner as well. Please add as attachments to this particular group. Thanks. They will check-in on Friday, 1/16/04 and check-out on Sunday, 1/18/04 (2 nights, 16 DDs). > HMS, BJS made attachments in system as able for Attractions and Restaurants. Please review, update and make reservations as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 10/21/03: > BJS completed PTP and emailed to DSC and Client. > MPB, please process per SOP and mail first class mail. No need to send 2-day as he already has a copy via email. Thanks! This is a Debbie Client. __X__ MPB __X__ 10/27/03: > Per DSC, client wants a third B-way Show rather then Chicago City Limits. BJS updated attachment. > Also, changed two of the $10 Lunch Meal Credits (Friday & Saturday) to $5 Meal Credits. BJS updated attachments. > BJS updated IOG as well. > BJS gave DSC new prices - she will share with Client, get charter selection confirmed, and then we should be ready for Contract. __X__ HMS - FYI 10/27/03: > Per DSC, ready for Contract based on this morning's minor revisions. > HMS & MPB, as this is going to contract, please review and make certain all is in order. Contract to mail NLT 10/30/03. Thanks! __X__ HMS __X__ __X__ MPB __X__ 10/27/03: > Per DSC, here are David's Show Choices again - Lion King, Harispray, Wicked (added on today as 3rd choice), Throughly Modern Millie, Mamma Mia, Gypsy, & Little Shop of Horrors. > HMS, please call Derrick at ShowTix and start the process for this clients 3 shows. Tell Derrick that we have a total budget of $195 for three shows - one Friday night, a Saturday matinee and a Saturday night show. See with the Client's order of preference, what the best plan of attack would be. > Once shows are decided, each show will need to be attached to the Client's record as an Attraction, including the Theatre's Street Address (some of the shows will already be in the system, if we sent people there last year.) __X__ HMS __X__ 11/10/03: > BJS faxed Show Deposit Invoice to David's attention. #3672, $8,775.00. DSC will deliver Contract Notebook on Thursday when she visits Kempsville HS Choir to p-up check. DSC also contacting David to let him know Invoice is on its way. 11/12/03: > BJS completed Contract including Deposit / First Payment INV #3675, $3,957.00 due with K on 11/21/03. Also included original if INV #3672 for the Show Tickets, $8,775.00. DSC to deliver contract and p-up check tomorrow. > DSC also has an OK to Pay regarding the number of tickets. > MPB, please process per CCIS SOP. No need for Broadway Show Selection Sheet or Show list as he has already selected his B-way shows. This is a DSC Client. Thanks! __X__ MPB __X__ 11/13/03: > Per DSC, needs 43 tickets for each show. > DSC has the check in hand so we can go ahead and mail payment and order for show tickets. __X__ HMS __X__ 11/13/03: > Rec'd check #9194, $8,775.00 - INV #3672 - PIF. 12/16/03: > Rec'd FPGF, RL & HIF from Cleint via fax. > Total Pax = 43 (35 + 8) > Rms / Pax 8Q / 32 1T / 03 3D / 06 2S / 02 TOTALS = 14 Rooms and 43 Pax (35 + 8) > MPB & HMS, as these numbers are now GUARANTEED, please confirm and proceed as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 12/19/03: > BJS faxed & mailed Final Payment INV #3713, $11,096.00 due 12/12/03. 12/31/03: > BJS completed FI and emailed to DSC as well as Client and Eddies Bus Service. 1/13/04: > DSC delivered FI packet to Client. Will also collect check for balance due on account = $11,096.00. 1/13/04: > Rec'd check #9432, $11,096.00 - INV #3713 - PIF. > ACCOUNT IS PIF.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Itinerary

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Breakfast from your choice of eateries en route, via a $5 Meal Credit.
Item Notes ( Print Note )

Shopping Time
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Museum of Television and Radio
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Hampton Inn Times Square North (8th Ave.)
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Mars 2112
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Lion King, The
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Howard Johnson Hotel
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Circle Line 2 hour Cruise
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Madame Tussaud's Wax Museum
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Thoroughly Modern Millie/Marquis
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Confetti Pasta
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Wicked - Gershwin Theater
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	10/8/03: > BJS called to check rate and availability with Deb Wanko. > LVM, looking for 16 DDs arriving 1/15 and departing 1/18. 10/8/03: > Deb called back, she has the rooms and will honor our $125 Rtae, including b-fast. Asks that MPB send very informal request via fax so she'll have something in writing. __X__ MPB ____ 10/13/03 >Group does not want to stay at Meadowlands (per BJS). They want Howard Johnsons, 8th Ave. Breakfast @ Olympic Diner. Called KatherineHoJo left VMM requesting availability info. Room calc: students 40/4= 10 adults 5/2=2.5 3 extras 3 Total 16 >1:50 p.m. Katherine has rooms available at $89. Will send contract 10/16/03 >Have not received contract. Left VMM for Katherine requesting it. 10/17/04 >room charge: base rate $89.00 occupancy tax 2.00 union baggage handling 11.00 2.75/pax (2bagmax) In room safe charge 1.14 Total $103.14 10/20/03 >Left VMM for Katherine Bittner. Can we use MC instead of check? Contract states "no credit cards". 10/22/03 >Left VMM for Katherine changing arrival date from 1/15 to 1/16 (2 nights only). Changing dates on the contracts before faxing back to her. 12/12/03 >Left VMM for Katherine Bittner requesting statement for balance. 12/15/03 >Needs room list so she can give us an invoice. I told her I'll send it as soon as I have it in hand. Asked DSC to check when we can expect it? 12/30/03 Received final invoice from Katherine. Invoice shows incorrect dates (arrival on 1/16 instead of 1/15, should be 2 nights not 3) Spoke to Miriam. Faxed copy of amended contract and amended invoice for her approval. 12/30/03 Called to set up breakfast. Manny is not in, but will be in 12/31 at 9 a.m. >Need to set up breakfast for 43 people 1/17 and 1/18. >Will you invoice us in advance? >How do participants pay? Do they get a coupon or a ticket? 1/5/04 >per DSC: per David Prescott they will send a check Thursday night >per DSC: Can they drop off their bags ahead of time, not check in early. 1/6/04 >Left VMM for Katherine Bittner re dropping off bags ahead of time. She is out of office today, WCB 1/7. 1/12/04 >Katherine still not in. Spoke with someone else(name?). No problem dropping off bags. Upon arrival, the group should speak with bellman. 1/13/04 >Left VMM for Katherine Bittner to make sure check, room list, etc. all received and in order. 1/14/04 >Spoke with Katherine 12:58 p.m. She will call right back. 1/14/04 >MPB spoke with Teresa to confirm all arrangements. Hotel has received total payment, rooming lists & hotel info form. Teresa can accommodate all our requests (I.e. rooms on same floor, prefer rooms w/o balconies, 2 keys per room).

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Dinner at Mars 2112, one of New York's most popular theme restaurants, featuring your choice of entree to include: Chicken Caesar Salad, Chicken Fingers, Garden Veggie Burger, Hamburger or Cheeseburger, Penne Pasta with Tomato Sauce. All sandwiches and chicken fingers are served with French Fries.Dessert is an Oreo Cookie Sundae. Entrees are served with unlimited Soft Drinks, Coffee, or Tea.
Item Notes ( Print Note )	10/20/03 >HMS called and made res. Jr. will send confermation ASAP 10/21/03 >HMS to BJS, You have $21 for price. The price is $18 in the system and on the contract is comes out to $17.94 Deposit is non-refundable. >Faxed contract 12/9/03 >HMS faxed letter of auth. For deposit. 12/30/03 >HMS called with new numbers will fax out new contract 12/30/03 >HMS faxed back contract with balance OK to pay 1/13/04 >HMS confirmed date, time and CC info. Balance will be put on the AMEX.

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Full American Breakfast Buffet each morning at the Rio Grande Restaurant, located in the hotel, to include scrambled eggs and bacon, orange, grapefruit, apple or tomato juice, choice of four mini-muffins, danish, fruit breads, or croissant served with sweet butter and fruit preserves freshly brewed coffees or hot tea.
Item Notes ( Print Note )	12/30/03 Called to set up breakfast. Manny is not in, but will be in 12/31 at 9 a.m. >Need to set up breakfast for 43 people 1/17 and 1/18. >Will you invoice us in advance? >How do participants pay? Do they get a coupon or a ticket? 1/2/03 Spoke with Manny Cerra. Send him a fax with dates, hours and head count. Price changed 1/1/04 to $12.50 incl tax plus 18% gratuity. I told him I would send fax today. 1/5/04 >VMM from Manny. Dates and everything is OK. Needs AMEX to finalize arrangements. 1/6/04 >MPB faxed AMEX auth 1/13/04 >VMM from Manny, has not received auth. MPB called him back informing him it was sent. Since he did not receive it, faxed it to him again.

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Dinner at Confetti's Pasta featuring "Create Your Own" pasta dishes! Choose from over 20 "confetti", sauce and pasta, then watch while they prepare your dish right in front of you. Meal also includes your Choice of House or Caesar Salad, Garlic Bread and Soft Drinks.
Item Notes ( Print Note )	10/20/03 >HMS called and made res. Faxed a confermaiton and they wiill fax back. 10/21/03 >HMS received faxed backed contract. >BJS said to pay 3-5 days prior to date 1/13/04 >HMS faxed AMEX confirmation along with change of # from 45 to 43, date and time. >Called Frank to confrim fax. Did not get, I refaxed and told him to call if he did not get if. Confirmed #'s date and time. 3/24/04 >HMS confirmed reservation time and paid in full - Liz

American Museum of Natural History
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

$10 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)