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Trip Reports: Bible (Basic Trip Report)

General Trip Information


Updated	Thu Jun 17, 2004
Trip Name
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Itinerary

Six Flags Great America
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	5/20/03 > MWL faxed request (in writing) to Ryan for Picnic & Awards for May 8, 2004. > Waiting for response (including pricing, etc.), however, will probably not get one before I leave--as with last year, will probably be closer to the end of the summer before confirmed. 5/22/03 ATTACHED AS ATTRACTION FOR 2004--HOURS ARE FOR 2003 ONLY--THEY ARE SUBJECT TO CHANGE!!!!! 6/2/03 > MWL attached rates as believed to be possible for 2004. > THESE ARE SUBJECT TO CHANGE ONCE OFFICIALLY CONFIRMED FOR 2004 (LATER IN SUMMER).

Adams Mark-Chicago/Northbrook
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	2/5/03 > MWL faxed cancellations to Beat's attention today. > All is set for now. > Included dates for our one weekend for next year to see if we could get started on 2004. 2/6/03 > MWL emailed Beata to make sure she recv'd the cancellations in writing. > She replied yes and "what happened"? > MWL replied and she understands. > She will need to work on the 2004 dates (5/6--5/9/04) and see what she can do--still relatively early. 5/20/03 > MWL faxed RFP to Beata's attention today. 5/28/03 > Recv'd VM from Beata and she has recv'd the above RFP. > She has some questions which she emailed and then we can go from there. (this will be for both Hilton Suites AND Hilton Garden Inn. > Based on what we are shooting for as far as room block goes, these two hotel will be the only properties we will use for Chicago 2004 and we will name the Hilton Suties as the hotel online. > Per Beata, she will forward K's for both properties ASAP. > Please note, due to rate hikes and after going back and forth with her about it, our rates are $4 higher each bracket. > Also, the rate for Quint Occupancy (Hilton Suites) is $139 and is the rate entered on the hotel attachment for Chicago 2004. > The Quad Rate for Hilton Garden Inn is $129 and entered accordingly also. _______________________________________________ ADAMS MARK-CHICAGO/NORTHBROOK 6/4/03 > MWL got a call from Mike Downey, Sales Manager of this hotel--he had gotten the lead from Tom Gale who is now a Nat'l Sales Manager for Adam's Mark. > Anyway, per Mike, he will be proposing a $95 rate including Full American Breakfast for 1-4 in a room and can block 100 DD's for that weekend. > MWL thought this sounded like a good proposal--the hotel is only 18 months old and has over 300 rooms in it. > The reason this was not explored before is that the leads had been sent to the hotel a few months ago and MWL never heard anything from them--also assumed they would be too expensive. > Bottom line: Mike will sending the proposal overnight for arrival tomorrow (6/5) so we can make a final decision. > MWL hopes this is not too late to perhaps change the pricing for FOE-Chicago and named hotel on the website (provided BJS approves change). > It may not be an issue due to location, but Mike made mention of the traffic and that coming into the city from the North (Adam's Mark is 18 miles north of city) was easier than coming in from the West. > MWL did not have a chance to complete profile when Mike & I were talking, but can be done once proposal is recv'd. 6/5/03 > MWL recv'd proposal via PON FedEx this morning. > MWL called to ask a few little questions--Mike is out today and will be in tomorrow, but MWL spoke to his assistant, Marieke Cox. > She forwarded a picture of the hotel--the inside is much more attractive than the outside. > Looks good and overall, worth saving the extra $30 per room. > MWL called Marieke back and went ahead and requested a K as she said she will be talking with Mike throughout the day. > LVM requesting K and asked for a call if they had any questions. 6/6/03 > Recv'd K. > Due on 6/13/03. 6/16/03: > BJS spoke with Michael - extended contract due date to 6/18/03. 6/18/03: > BJS reviewed, signed and faxed K to Michael's attention. 6/19/03 > Michael returned signed K to MWL's attention for review once returned from Maternity leave. > All set for now. 2/2/04 >per BJS this is cancelled. MPB faxed cancellation to hotel.

Adams Mark-Chicago/Northbrook
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)