CCIS: Manage Trip


Updated	Mon Aug 18, 2003
Trip Name
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	10/1/02: > Rec'd Application for FOE - Williamsburg 2. > PACKAGE 2 (4D/3N) > Thursday - Saturday nights at hotel. > 65 (60 + 5) > Competition > Concert Band (60 players) 10/7/02: > BJS spoke with Dale and the cofusion over CCIS, EPN, Festivals of Music and FOE seems to be cleared. According to Dale, they are coming to our festival! > They are handling their own transportation, both air & ground. > Wants to see IOG and rates for the additional inclusions as discussed with MWL. > BJS prepared IOG and made attachments as able. > HMS, CFS please. > MWL, please review IOG and confirm / update / gather information, attach / etc. as needed. Call Maximum Guided Tours (I know that is not their new name) re: Ghost Tour! You will probably need to call the Colonial Williamsburg Foundation for group reservations at one of the Taverns. See if they have any student friendly menus, etc. > Also, confirm hotel assignment. > BJS needs to have IOG with rates to him NLT Friday morning, 10/11/02 __X__ HMS __X__ __X__ MWL __X__ CLARION HOTEL & CONFERENCE CENTER 10/16/02: > BJS spoke with Dale - emailed rates and IOG based on additional inclusions. > Dale to confirm receipt and give approval prior to our sending CN. 10/21/02: > Dale called and he is ready for contract based on what was emailed last week. > BJS told him we would have it in the mail by the end of the week. > MWL, please check over this and confirm that BJS can go ahead and send Dale Wadman his CN. Thanks! __X__ MWL __X__ 10/23/02: > BJS completed Contract Packet, including Deposit INV #3263, $3,400.00 due with K on 11/8/02. Also included First Payment INV #3264, $8,194.00 due on 1/31/03. > HMS, please process per FOE SOP and mail USPS 2-day. This is NOT and Debbie Client. They are doing their own transportation, so please INCLUDE Charter Co Info Form. Thanks! __X__ HMS __X__ 11/1/02: > Rec'd signed Contract and Deposit Check for $2,100.00 toward INV #3263. Balance Due on INV = $1,300.00. > BJS might remember him mentioning that the group would be smaller than originally listed on his application - that may be the reason for the difference in the amount billed and the amount paid. > Still need GIF & CCIF. > Group is now UNDER CONTRACT. MWL, please proceed as needed. Thanks! __X__ MWL __X__ 2/14/03: > Rec'd check #26034, $8,194.00 - INV #3264 - PIF. 2/24/03: > Rec'd GIF, CCIF, HIF, FPGF, Rep. List, T-shirt Order Form, Set-Up Forms, and a computer generated Participant List that will not suffice as our Room List as it does not mark who is in each room. > GUARANTEED Total Pax = 50 (46 + 4) > Arriving Norfolk via air Thursday, 3:04PM and planning to check in hotel at 5PM. Wants to depart Hotel 7:30 AM Sunday. > BJS updated IOG and Bible. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! > BJS faxed Room List and explanation to Director for him to complete and return via fax. __X__ MWL __X__ 2/26/03- Received Repertoire, Setup, and T-Shirt Form JP 2/28/03: > Rec'd Room List > Total Pax = 50 (46 + 4) > Rms / Pax 11 Q / 44 00 T / 00 03 D / 06 00 S / 00 TOTALS = 14 ROOMS and 50 PAX (46 + 4) > MWL, as these numbers are now GUARANTEED (and the real roomlist is here), please proceed as needed. Thanks! __X__ MWL __X__ 3/6/03: > BJS faxed and mailed Final INV #3487, $3,978.00 - due: 3/17/03. 3/20/03 > Dale called to see if a dinner is possible for Thursday night. 3/31/03: > Rec'd check #27309, $3,978.00. > ACCOUNT IS PIF. 4/23/03: > BJS emailed FI. > Complete packet to follow via FX.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Clarion Hotel & Conference Center
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )

Music Theatre of Williamsburg
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	10/9/02 > Spoke with Pat Bell, DOS. > Thursday May 1, 2003 there is and 8pm Show--Spring Production: Music 40's through the 80's > $12 pp for everyone. > Per Pat, the show is approximately 2 hrs long. > MWL went ahead and made reservation (cancellation w/o penalty is 30 days out). 10/14/02 > Recv'd K via regular mail. > Deposit due 1/9/03 > Balance due 4/1/03 1/20/03 > MWL called Pat Bell and told her the payment was on the way. > Mailed out $250 Deposit for this reservation and include copy of signed contract. > All set for now. 4/4/03 > MWL spoke with Pat today as she was following up to make sure this group was still coming. > Yes, they are and MWL will process PIF as soon as possible. 4/21/03 > MWL called Pat to apologize for payment not being to her sooner. > She is fine and MWL to process and get in mail ASAP. > MWL requested check for PIF today. 4/23/03 > MWL mailed out check for PIF today via regular mail. > All set and fine for this group.

Clarion Hotel & Conference Center
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Festivals of Excellence
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

Jamestown Foundation
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Shields Tavern
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Williamsburg Ghost Tour
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Busch Gardens Williamsburg
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)