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Trip Reports: Bible (Basic Trip Report)

General Trip Information


Updated	Wed Dec 03, 2003
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	10/4/02: > BJS completed Bible & IOG, then faxed CQRs to Atlantic and Schrock. > BJS made attachments in system as able, including hotel of choice, the Radisson Plaza Warwick Hotel. > MWL, please review and confirm / update all inclusions as needed. > PTP to be completed NLT close of business on Monday, 10/7/02 as she is leaving for WV & MD early Tuesday AM. __X__ MWL __X__ 10/7/02: > BJS completed PTP and processed per SOP. > DSC to p-up and deliver to Client tomorrow morning. 10/10/02: > Cannot depart school until 12:30 pm on Friday. > BJS adjusted IOG accordingly. > HMS, please secure charter contract from Atlantic Coast Charters. Give Linda the new departure time and return to school time and see if rate will be affected. Probably not, since it is still the same number of total hours, basically. > MWL, please review and update / change attachments as needed. Thanks! > BJS to complete Rev PTP ASAP and then email to Client. __X__ HMS __X__ __X__ MWL __X__ 10/10/02: > BJS completed PTP Rev1 and emailed to DSC and Kathy. > DSC to follow-up early next week INW. > BJS made additional attachments in system; however, he did not delete any of the existing attachments in the event MWL needs to cancel or re-arrange. BJS did not want to lose her notes, etc. __X__ MWL FYI 10/17/02: > BJS rec'd email from Kathy - could not open Revision 1 attachment. > BJS responded and explained that HRC could not accommodate Dinner Friday anyways, but could do lunch on Saturday. > BJS revised IOG and rates and sent to DSC for her to share with Kathy. > BJS will prepare scripted PTP Rev2 with K once requested. __X__ MWL FYI 11/11/02: > Per DSC, ready for Contract based on Rev2. This is the one with Saturday lunch at HRC and Friday dinner at hotel. > MWL, as this is going to K, please review, update and confirm as needed. CN top mail NLT 11/15/02. __X__ MWL __X__ 11/15/02: > BJS completed Contract Packet, including Deposit INV #3309, $3,000.00 - due with K on 12/10/02. Also included First Payment INV #3310, $3,229.50 - due 1/31/03. > HMS, please process per CCIS SOP. This is a DSC Client. We are doing their transportation, so NO CCIF req'd. Do not put in envelope, we will mail UPS on Monday via our new system. Thanks! __X__ HMS __X__ 1/16/03: > BJS reworked rate based on 27 total pax. No cameras and only one comp. Rates are unchanged. DSC will advise client and get back to us with final decision. 1/21/03: > Rec'd Contract via fax. Adiitional materials to follow via mail ASAP. > MWL, as this is now Under Contract, please proceed at needed with CAUTION. > Note, total pax = approx 27 (20 + 7). BJS uopdated IOG and Bible accordingly. __X__ MWL __X__ 1/27/03 > The only thing I forsee tht might be an issue, is a 50% Deposit ($60) for the trolley tour. > B/c that is a VERY busy time of year, if they don't have it, they might cancel--as we didn't have Kathy's K, I haven't signed the K for the tour b/c it needed $$ with it. > Please advise at earliest convenience--thanks! > PS: Everything else is totally fine, b/c there was no $$ penalty for signing now with anything else, just the trolley company. __X__ BJS __X__ 1/29/03: > Rec'd Deposit check #201, $2,025.00. BJS revised Deposit INV #3309 to reflectactual payment received as this is closer to what they expect the guarantee number to be. Accompanying note mentioned 28 total pax = 27 paying plus the director's comp. > BJS faxed and mailed Revised First Payment INV #3310, $2,482.00 - due 1/31/03. > MWL, now that we have their deposit -please proceed as needed. Thanks! > BJS updated Bible and IOG accordingly. __X__ MWL __X__ 3/17/03: > Rec'd FPGF, RL & HIF. > Total Pax = 26 (20 + 6) > Rms / Pax 3 Q / 12 2 T / 06 4 D / 08 0 S / 00 TOTALS = 9 ROOMS and 26 PAX (20 + 6) > BJS updated IOG and Bible accordingly. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MWL __X__ 3/17/03: > Rec'd check #203, $2,482.00. INV #3310 - PIF. 3/18/03: > BJS faxed and mailed Final INV #3507, $2,472.00 due : 3/18/03 (inv dated 3/17/03). 4/11/03: > Rec'd check #206, $2,472.00. ACCOUNT IS PIF. 4/24/0: > BJS emailed FI to Kathy's attention. > Complete packet to be sent via FX on Monday.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Itinerary

Radisson Plaza Warwick Hotel
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	10/7/02 > MWL called and LM for Michelle--she was at a meeting. > Msg had details of stay--16 DD's, Dinner, etc. > Waiting for a CB. > Michelle called back--YAY! She has the availability, however, since they are in a close to sell-out situation, the rates are as follows: > $115 S/D; $125 T/Q > She is booking them and will be sending out a K tomorrow. > RE: dinner & b-fast--she will keep the rates the same as last year. 10/17/02 > MWL called to follow-up with Michelle as we had not yet recv'd a K from her. > Turns out she though I had to call her back and I thought I had not given her our new address! > Anyway, all is fine--MWL gave her our new address, etc. and she will be sending out K via fax today. 11/7/02 > As K was due today, MWL called to get extension. > Michelle was out of the office today on business. > MWL LVM for Raina re: the above request--waiting for a CB. 11/8/02 > Raina called back--extension to 11/12. They need to know wmething by then as that is a busy weekend for them. 11/12/02 > As the contract extension is today, and the deposit is not due until 4/2/03, and there is a 30-day cancellation policy, MWL went ahead and signed K. Faxed to Michelle attention even though she is out of the office until Thursday, 11/14. 11/14/02 > Recv'd back their copy of signed K--also recv'd letter stating that we have waived the baggage handling. MWL to sign and return. > Done--all set and GTG. 4/16/03 > MWL called to speak to Michelle about sending the Rooming List for this group as it was late to get to them. > Michelle is no longer there. > MWL spoke to Rita in the Sales Office. > Brian Czahor, Meeting Services Manager. > MWL faxed RL and HIF to Rita/Brian's attention asking for final invoice at earliest convenience. > Will make note of Dinner & Breakfast times for this group. > All set for now. 4/22/03 > MWL called this morning in order to see where we were in regards to the Final Invoice. > Spoke with Brian Czahor this morning and he said that he would have an Invoice on the fax to us tomorrow (4/23). > 215-789-6107 is his DL--we will pput him as the contact for this group as he is familiar with the details--they just hired a new person for Michelle's position (Kathleen) and she just started yesterday. > MWL called Brian again--need to know where they are having Dinner & Breakfast and confirm menus for both. > Per Brian, he will get all the info together and call me back this afternoon. > Dinner in Cherry Room on the 3rd Floor. > Breakfast in the Circles Off the Square restaurant. > Also reviewed menus and all is set for this group. > Just waiting on final invoice tomorrow. 4/29/03 > Recv'd BEO for this group this mroning via fax. > MWL reviewed and faxed back. > Brian emailed CCA form this morning for use when paying final balance. > Now that they have BEO, MWL waiting for final invoice in order to process final payment. 4/30/03 > MWL faxed FI to Brian's attention. > Still waiting for Final Invoice. 5/2/03 > LVM for Brian re: Final Invoice. > Did not hear from him at all. 5/5/03 > Brian called and spoke with MWL. > Per Brian, he will fax over the BEO's and final invoice today and MWL can forward PIF. > No problem--waiting for fax. > Recv'd fax this afternoon--all set. > MWL will process PIF tomorrow AM. 5/6/03 > MWL reviewed invoice--all good. > MWL faxed CCA for PIF to Brian's attention this morning. > All set, done and GTG.

Radisson Plaza Warwick Hotel
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	10/7/02 > MWL spoke to Michelle re: this meal. > All is fine and set and GTG. > She will keep the same menu and pricing ($20 inclusive). 10/10/02: > Client has decided to do HRC instead for their dinner. MWL, please cancel as needed.

Philadelphia Symphony Orchestra
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Philadelphia Museum of Art
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Hard Rock Caf�/Philadelphia
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Philadelphia Trolley Works
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)