CCIS: Manage Trip


Updated	Thu May 22, 2003
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	1/17/02: > Asheville is 245 miles (approx. 4.5 hrs non-stop). > BJS completed Bible, IOG and made attachments in system. > Received charter quotes from Linkous and H&R. > MWL, please review and update as needed. I think the only thing you will need to do at this time in order for PTP completion is call the LaPaz restaurant and get a menu/rates and reservation, etc. Thanks! > PTP to go to Client on Friday, 1/18/02 if at all possible. __X__ MWL __X__ 1/17/02: > BJS completed PTP and faxed to Sandi as well as DSC. > HMS / MWL, please process per SOP and mail standard USPS on Friday, 1/18/02. Thanks! __X__ HMS __X__ __X__ MLW __X__ 1/18/02: > BJS prepared and mailed PTP standard mail. 1/23/02: > Per DSC conv with Sandi - ready for Contract. > BJS elongated some times on IOG, etc per her request and then updated system accordingly. > K & Deposit / First Payment ($50) as well as FPGF, Room List & HIF will all be due 1/31/02. > MWL, as this is going to K, please review and confirm as needed. Thanks! > Notebook to be Fedexed (due to deadlines) NLT 1/24/02. __X__ MWL __X__ 1/28/02: > BJS completed Contract Packet, including Deposit / First Payment INV #3085, $1,950 - due with K on 2/1/02. > FPGF, Room List, HIF and Charter Co Info Form are also all due on 2/1/02. > BJS processed per SOP and then mailed PON - FedEx for a Tuesday morning arrival. > This is a DSC client and BJS made copy for her as well. 1/28/02: > Sandi called and spoke with BJS as DSC was out for the day. > Needed PPBCC for the Abbott quote - BJS reminded her that they would most likely have to add driver's room ($131) to this rate. BJS faxed to her attention. She is concerned that they may not get enough students as they are not real excited about Asheville. > BJS told her that Contract Notebook was FedExd this AM - also apologized for short turn-around - but departure date required it. 2/4/02: > Sandi LVM - need to cancel trip for March as she has not gotten committment from students. > Wants to try to reschedule for later this Spring - probably sometime in Late April. > BJS informed DSC andf told her to call Sandi and that once she knew her new dates AND had $$$ from students, we would work on the trip at that point only! > MWL, please cancel all now as needed - but prep them for the fact that we may be back later this Spring. Check rates to see if there would be any increase due late Spring visit, etc. Thanks! ____ MWL ____
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Seven Sisters Gallery
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	1/17/02: > Complimentary Admission

Hampton Inn Biltmore Square
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	1/17/02: > BJS spoke with Ray Anderson. > He will check availability and rate and then get back to me later this AM. > Requested 15 DDs, non-smoking. 1/17/02: > Per Ray, rooms are avail at $59 + 10.5%. > He will forward K to MWLs attention. > Recv'd K via fax. > K Due date: 1/25/02 > Deposit Due date: 2/1/02 1/25/02 > Jackie called from the hotel to say she needed K. > MWL got extension to February 1 for K. 2/4/02: > Ray called and BJS infomred him that group has canceled over these dates. We will call back once we have new dates and deposit in hand from Client! __X__ MWL FYI 2/4/02 > MWL deleted deadlines in system.

$10 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Asheville Art Museum
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Historic Biltmore Village
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

La Paz Restaurante y Cantina
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Asheville Community Theatre
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Biltmore Estate
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Dinner at La Paz Mexican Restaurante Y Cantina featuring their Fajita & Taco Combo Buffet, including Marinated Chicken & Spicy Ground Beef with soft and crispy tortillas and all the traditional fixings; Mexican Rice and Black Beans, chips, salsa and chile con queso; Cinnamon Chips for Dessert and Unlimited Soft Drinks.
Item Notes ( Print Note )	1/17/02 > Tina Bone is Catering Manager. > Per Tina they do have a group menu--MWL aksed for a fax copy. > Tina will be faxing "right away" and we shall see! > Tina suggested their Catering menu where they can do a buffet style dinner--their most popular thing is the fajitas, kind of "make-your-own". > MWL will call back as soon as menu is recv'd. > All set--Tina took reservation over the phone and will sending out som sort of contract NLT Monday. > $18.44 pp. 1/24/02 > Recv'd confirmation via fax. 2/4/02 > Tina is out of the office right now--MWL to fax cancelled confirmation. > MWL faxed cancelled confirmation with note about group rescheduling for late April early May.