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Trip Reports: Bible (Basic Trip Report)

General Trip Information


Updated	Fri Jun 18, 2004
Trip Name
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	10/18/01: > BJS made IOG and Bible based on DSC's meeting with Kevin on 10/1/01. > Transportation is On Own. > BJS called Holiday Inn Don Valley & LVM re: rooms. > BJS made attachments in system. > MWL, please review & update all attachments as needed. Thanks! > Hope to have PTP completed NLT Tuesday, 10/23/01. __X__ MWL __X__ 10/23/01: > BJS completed PTP, faxed to DSC and Client. > HMS / MWL, please process per SOP and mail USPS 2-day this afternoon. Be sure to include the Canadian Border Crossing Info Sheet. He is doing his own transportation, so there are no bus cost charts, etc. Thanks! __X__ HMS __X__ __X__ MWL __X__ 10/24/01: > Per DSC conv with Client . . . > Definitely wants Baseball game rather than Medieval Times if and when it becomes available. Really does not want to do Med Times - if no baseball, maybe Ontario Science Center with IMAX and dinner TBD. We will see . . . > Ready for Contract. OK to leave Med Times in there for now - he may even live with it if no baseball. > MWL, as this is going to Contract, please review and confirm, etc as needed. BJS hoping to mail Contract on 10/25! Thanks! __X__ MWL __X__ 10/26/01: > BJS revised IOG, Bible, Rates and attachments and then completed PTP Rev1. > BJS completed Contract Packet, including Deposit INV #3004, $7,875 - due with K on 11/14/01. Also included First Payment INV #3005, $14,175 - due on 1/10/02. > HMS / MWL, please process per SOP and and mail USPS 2-day on Monday, 10/29/01. Thanks! > BE SURE TO INCLUDE a copy of the Canadian Border Crossing Infomration Sheet. __X__ HMS __X__ __X__ MWL __X__ 11/19/01: > Rec'd Deposit check, #1058, $7,275. > BJS revised INV #3004 to match amount paid (based on 97 @ $75 + 3 comps) > Contract to follow. > Official Count is now at 100 total pax (approx. 90 + 10) > BJS updated IOG & Bible accordingly. 11/28/01: > Kevin called and spoke with MWL as BJS was at lunch. > Concerned over falling participant count due to over 2,300 lay-offs in Martinsville. > BJS LVM for Kevin - after looking at numbers, rates should not change with even half as many pax - plus we could adjustment room with the number of comps. . . 1/18/02: > Rec'd check #270, $14,175. INV #3005 - PIF. 1/29/02: > Kevin called - wanted to make certain we received his check. > New numbers are currently at 80 (67 + 13). > BJS told him that we would not make these official until FPGF & room list were due on 2/8/02. > Rate would not change, but comps would be adjusted by one (1) in order for us to cover our losses. He is fine with that! 2/14/02: > Rec'd FPGF, Room List and HIF. > Total Pax = 85 (71 + 14) > Rms / Pax 15 Q / 60 03 T / 09 07 D / 14 02 S / 02 TOTALS = 27 ROOMS and 85 PAX (71 + 14) > BJS updated Bible and IOG accordingly. > MWL, as these number are now GUARANTEED, please proceed as needed. Thanks! ____ MWL ____ 2/20/02: > BJS faxed and mailed INV #3099, $8,761.00 due 2/22/02. 2/25/02: > Rec'd check #272, $8,791 - INV #3099 - PIF. > Account is PIF. 3/5/02 > Kevin called and spoke with MWL. > He is requesting to have a copy of the FI by March 26 if at all possible. > He has a trip parent mtg that night and would like to have "something" to talk about. This mtg is scheduled then b/c of Spring Break. > Kevin was also asking about the Clinic he is to have--curious as to the status of actually having one. MWL told him BJS would be in touch. > Kevin's school email: klewis@martinsville.k12.va.us > BJS can email or call. _____ BJS FYI 3/20/02: > USPS mailed 85 cameras to Kevin's attention. 3/26/02: > BJS completed FI and emailed then faxed to Kevin. > Complete packet to FedEx once all is confirmed with Band Clinic. 4/4/02: > BJS sent FI Packet, including REVISION, to Kevin via FEDEX SON.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Itinerary

Victoria Park Cafeteria
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Breakfast at Victoria Park Cafetera featuring a your choice of Assorted Juices, Scrambled Eggs, Bacon, Sausage, French Toast, Toast & Preserves, Coffee, or Tea.
Item Notes ( Print Note )	10/18/01 > MWL spoke with Karen about 2002 pricing. > She will be faxing updated 2002 rates for restaurants & attractions. 10/22/01 > Recv'd 2002 menus. > Entered new pricing: B-fast = $5.52US 10/25/01 > Per Frank, he has to check and see if the restaurant will open early for a group of this size. > Frank will be calling back. > Frank called back and said that the cafeteria would be happy to open at that hour for a group of that size--could they please stagger the group 1 bus every 15 minutes? > Per BJS & MWL, no problem. > Made reservations as follows: 120 people Thursday, 4/11/02 beginning @ 7:00am > Frank will be faxing confirmation. > Recv'd confirmation--114 + 6 comps. > Eventually, a $300 Deposit will be required--they will wait to ask for it for a while. 3/5/02 > MWL called and spoke w/ Cindy Simon and confirmed actual numbers. > Should not be a problem for this group to go all at one time. > She will be faxing revised confirmation with "new" numbers (85). > All is fine for this group. 3/22/02 > MWL faxed PIF for this group. > All should be set for this breakfast.

Journey Behind the Falls
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	10/22/01 > MWL recv'd 2002 pricing for Niagara attractions. > 2002 pricing (for December 10-late April) Journey BTF = $4CN/$3.20US adults; $2.25CN/$1.80US students. 10/25/01 > MWL called and made reservation as follows: 120 people total (105 + 15 adults) (10 comps) Thursday, 4/11/02 beginning @ 9am They can go all at once at this time of year! > Recv'd confirmation from Frank. > All set. 4/4/02 > Per Sue: 7 @ comp 7 @ $4CN 71 @ $2.25 > MWL gave Sue CC# and she will run this morning and fax receipt whe processed. > All set for this reservation.

Toronto Blue Jays
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Eaton Centre
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

$10 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Courtyard Marriott-Downtown Toronto
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Band Clinic - West Potomac HS Band
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Hard Rock Caf�/Skydome
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

CN Tower
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

All About Toronto
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Playdium
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Holiday Inn - Don Valley
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Royal Ontario Museum
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	10/18/01: > BJS used $400 as budget for Clinician and any add'l fees. > $400 divided by DOF (105) = $3.81pp. 3/2002: > Now that numbers are lower than projected - we will have to make the honorarium $300 for the 1-hour clinic. 3/20/02: > BJS called Gwill - LVM. > Concert Band Clinic for Martinsville HS on Friday morning, April 12, 2002. > Mentioned Honorarium ofr Clinician of $300! > Asked for call back to either BJS or MWL. 3/25/02: > BJS called for Gwill - no answer, did not LM. > BJS called for R. Bruce Redstone, he is the person who actually did the Concert Band Clinics in the past . . . > BJS LVM at office, then call his home as his VM msg suggested, home: 416-967-0543. 3/25/02 > BJS spoke with Bruce at his home . . . > He would love to do it. Either Friday or Saturday would work - First choice = Friday 10AM. > Offered $300 Honorarium. 3/27/02: > Bruce called - he is all set for Friday, 4/12 at 10AM - wherever it ends up being. > BJS gave him Kevin's number so they can chat prior to clinic. > He will confirm 100% either later today or tomorrow AM. > BJS to check with Gwill on space availability. > If RCM is not avail - Bruce may have some alternative location suggestions, should they be needed. 3/25/02: > BJS called Gwill and LVM re: conversation with Bruce. 3/26/02: > BJS called Gwill - their has been a change of Dean, so he is not certain if it can happen there - but it may well be a possibility. > I told him Bruce was available and willing, just needed to see if the space was available. He will check with Dean and hopes to get back tome later today. 3/28/02: > BJS called Gwill - LVM. He will not be back until 4/1/02. 4/1/02 > Gwill CANNOT do the space for this clinic. > MWL called the Hotel. > MWL spoke with Erin as Matthew is out of the office today. > She will check on availability of ballroom space for Friday, 4/12 from 9:30am-11:30AM. > MWL will be calling Matthew tomoorrow to confirm and see if we can't just "borrow" the room for 2 hours (IOW, not pay room rental.). 4/2/02: > Matthew called - could offer the same room where they are having b-fast free of charge; however, rounds would have to stay and then there really wouldn't be sufficient room for rehearsal. > He has another room in mind, over 1,000 sf. And will probably need to charge us rental. He will confirm availibility and get back to us this afternoon. Rental may be $400 CN, but BJS tried to get him to $300 CN. We will see... > Space is available at $300, but we cannot hold a band rehearsal at the hotel. He is very sorry! > University of Toronto & Ryerson University (416-979-1055) may be options. 4/2/02: > BJS called Bruce re: clinic site. > Haliconian Hall (416- and Church of the Redeemer 416-922-4948 (Toronto Wind Orchestra) Rehearsal fee, for a closed rehearsal, he expects to be relatively low. 4/2/02: > BJS called Church of the Redeemer. 416-922-4948 > Shirley Westmore is who I need to talk too. > Secretary un-officially checked book and space appeared to be available. > BJS to call Shirley tomorrow AM. 4/3/02: > BJS called Shirley at Church of the Redeemer > NE Corner of Avenue Road and Buller > LVM at 11:45 AM - no answer, weird machine I think I LM! 4/3/02: > BJS called Shirley. > Space is available, we will need to start at 9:30 AM and complete at 10:30 AM. > She will fax form for space. > Rental fee = CN$100.00. > Need to have Sherri add Church of the Redeemer to an Insurance Rider and fax copy of Certificate to Shirley. > BJS to mail check and FI copy to Shirley once all is confirmed. 4/3/02: > BJS called Bruce re: Clinic Site = Church of the Redeemer. > Need his mailing address in order to mail FI and check. > Start Time = 9:30 AM. > LVM. 4/4/02: > Rec'd Agreement via fax from Shirley. 4/4/02: > Spoke with Shirley - space is the Main Space (Chancel Area) > BJS completed Form and faxed to Shirley. > Exchange rate agreed upon = 1.40 so US dollars = $60 > BJS called Sherri at WTW re: insurance requirements. > She will fax certificate showing them as additional insured directly to Shirley. 4/4/02: > BJS called R. Bruce Redstone - LVM. > Check (#5981 - $300) has been given to Kevin Lewis for presentation to Bruce at Clinic. > Please cal with either Fax or email so I can send FI for him. > Confirmed time and location: 9:30AM and Church of the Redeemer. 4/5/02: > Bruce called, emial is: redstone@idirect.com > Home Adrres: 20 Prince Arthur Ave., #22-C Toronto, Ontatio M5R 1B1 > BJS emialed FI to Bruce. > HMS mailed check to Church for arrival NLT Wed., 4/10/02. 4/10/02: > BJS spoke with Shirley - all is set for Friday morning!

Planet Hollywood
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

The Lion King - Toronto
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Town & Country Buffet Restaurant
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)