CCIS: Manage Trip


Updated	Mon Aug 28, 2000
Trip Name
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	8/30/99: > DSC met with Client to discuss trip to NYC in late May 2000. See notes in correspondence folder. __X___ MPM __X___ 9/14/99: > BJS completed IOG & Bible. > DSC to p-up PTP on Wednesday morning, 9/15/99. Has appointment with Client Wednesday afternoon in Gloucester. > Try to get charter quotes from Newton, Tourtime, Franklin (VA), NCW & Gallop. > Try for rooms at the Embassy Suites - Secaucus. __X___ MPM __X___ 9/15/99: > BJS completed PTP. > DSC to p-up and deliver today. __X___ MPM __X___ Due to Hurricane Floyd, meeting has been rescheduled to 10/12/99 @ 4:30 pm. 10/13/99: > Per DSC's mtg with Client > Move dates one-day forward 5/26-28/00. > Want 3-55 passenger coaches from Newton (our rate was loweer than what they had received themselves!) > Increase group size to 150 (110 + 40) > Friday pm show choice = Les Miserables > Other changes noted on IOG. > BJS completed revised IOG & Bible. > Revised IOG to be faxed on 10/13/99 for parent meeting on 10/14/99. __X__ MPM __X__ 10/19/99: > Per DSC, ready for Contract to be based on Revised IOG which BJS faxed on 10/13/99. > Charter company = Newton - 3-55's. SMP please call and get contract today! > Show choices = Les Miserables & Stomp. > PTP Revision to be included in Contract Notebook. > Contract Notebook to mail NLT 10/25/99. > As this is going to contract, please review and confirm all as needed. Remember, on 10/13/99, group increased to 150 total pax (110 + 40). __X__ SMP __X__ __X__ MWL __X__ 10/26/99: > BJS began preparing Contract Notebook, realized that room block may not have been increased to accommodate higher numbers. > Also, MPM, please see what you can do re: show choices. I would really like to have these confirmed, if at all possible, prior to mailing contract. > I need to mail contract on 10/27/99 if at all possible. __X__ MPM __X__ 10/27/99: > BJS completed Revision & Contract Notebook. > MWL to process per SOP and mail USP 2-day ($3.20) NLT 10/28/99. > BJS gave copy of Revision 1 to DSC . > Contract & Deposit due: 11/19/99. __X__ MWL __X__ __X__ MPM __X__ 11/1/99: > DSC spoke with Band Parent / Trip Coordinator. > May shift Empire State back to Sunday (11 & 12 tours), then later lunch at HRCafe. > May also add Empire State back in, on Sunday am prior to Lincoln Center Tours. > DSC to advise after speaking with B.P / T.C. on 11/2/99. > If this change becomes reality, we will need to get revised quote from Newton. 11/2/99: > See changes on revised IOG & Bible. > Addition of Empire State. > Movement of Lincoln Center back to Sunday (2 groups - 11am & 12pm) > Later lunch at HRCafe. > Bus will need to be requoted due to later depareture from NYC. > Contract was already sent, we will send new stuffings once all is confirmed. We will not forward another Notebook, just the insides. > PTP to be revised and forwarded to all powerful Booster Trip Coordinator! (Shit!) > Once the almighty has seen & blessed revision, we will then forward new contract. > BJS to forward revised IOG, with Prices, to DSC, she'll pass along to her holiness. > Revised Contract to list both Tom Emory, Band Director, Jeannie Novotny, Booster President, and Jan White, Trip Coordinator, as signators. __X__ MPM __X__ __X__ MWL __X__ 11/8/99: > BJS completed Revision 2 and faxed to DSC. > DSC to advise as to how the info will get to Boosters. 11/16/99: > Per Client, very pleased, move b-fast earlier on Saturday so they'll be sure to have sufficient shopping time. > Ready for Contract (the 2nd one!) > To be mailed NLT 11/24/99. > Mail to Jan White, 3489 Hickory Fork Road, Gloucester, VA 23061. She and Tom Emory, Band Director will sign. > She will then deliver to Tom & get his signature and return to our office ASAP. > Numbers may change slightly but I'm leaving it where it is right now. Will adjust count when FPGF time comes around. > As this is going to contract (again), please review (again), and confirm (again), as needed. Thanks (again)! _X___ MPM __X__ 11/24/99: > BJS completed Contract Packet. (We had done one earlier, but inclusions, etc. have changed, so I have done up a complete new set.) > MWL, please process and mail a complete new CN per SOP to Jan White, Trip Coordinator. See address on Cover Letter. > Pull old to do invoices & FPGF reminnders from our date files and check deadlines, they may have changed. __X__ MWL __X__ 12/15/99 > Recv'd contract via mail. 12/17/99 > DSC called, Gloucester booster member forgot to put check in with contract > she is mailing today 12/20/99 > Recv'd Deposit by check# 676, $6500. > As this is now Under Contract, please review and confirm as needed. Thanks! __X__ SMP __X__ __X__ MPM __X__ 1/27/00: > BJS prepared Statement & INV # 2575, $22,829.40. Due: 2/25/00. > BJS mailed Statement & Invoice to Jan White rather than Tom Emory, per her request. > MWL, please finish processing per SOP. __X__ MWL __X__ 2/7/00: > BJS prepared & faxed OK TO PAY re: Les Miserable tickets to Jan White's attention. > Due back in our office NLT 2/9/000 at 1:00 pm. __X__ MPM __X__ 2/8/00: > Received OK TO PAY for 135 Les Miserables tickets. Please order accordingly. __X__ MPM __X__ 2/28/00 > Recv'd check #688, $22,929.40, Invoice #2575---PIF---+$100.00 3/27/00: > Recv'd FPGF, Rooming List and Hotel Info Form today via fax. > Total Pax = 133 (111 + 22) > Rms / Pax 00 Sx / 000 00 Qt / 000 27 Qd / 108 05 Tp / 015 04 Db / 008 02 Sg / 002 TOTALS = 38 Room & 133 Pax. > BJS revised IOG & Bible based on these guaranteed numbers. > Please review, confirm and order as needed based on these guaranteed numbers. Thanks! __X__ MPM __X__ __X__ SMP ____ 4/17/00: > Jeanie Novotny called asking about the final inovice. > MWL told her not to worry--we would fax and send a copy of the invoice one it was proccessed this week. > "Thanks"--could we fax it to 804-693-5171 please? Not school number. > No problem. 4/25/00: > BJS prepared, faxed (as requested) and mailed Statement and INV #2665, $27,688.70. Due: 4/11/00! > Also included copy of Fuel Surcharge notice from Newton and the surcharge was included on the Invoice. > MWL, please process per SOP. Thanks! __X__ MWL __X__ 4/27/00 > Jeanie Novotny called. > She recv'd invoice OK, but is miffed about the Fuel Surcharge. > MWL gave her an explanation (sorry, "it's not us, it's the bus company", etc.) but she says "we don't have a contract with the bus company, we have it with you". > She will be sending a check for the amount of invoice minus the $267.30 Fuel Surcharge. > MWL said that BJS would call her upon return at the beginning of the week @ 804-693-3035. 4/28/00: > Recv'd check #698, $27,421.40, Invoice #2665---partial. 5/1/00: > BJS has asked DSC to call Jeanie and explain. If she has any further questions, BJS will explain; however, DSC does not think it will be a problem. 5/1/00: > BJS prepared, faxed and mailed Statement. Total Due = $267.30 (Fuel Surcharge).
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Embassy Suites Hotel - Meadowlands
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	10/27/99 > Increased rooms to 48 SMP called Kelly and reserved additional 16 rooms, but they were Kings b/c that's all she had. She is sending contract. 11/10/99 > increased rooms to 48 with new dates 5/26/00 - 5/28/00 > faxed signed contract to Kelly > Need to AmXpress deposit when clog is final in "contract"

Ellen's Stardust Diner
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Dinner and Entertainment at Ellen's Stardust Diner featuring Chips and Salsa, choice of NY Sirloin Steak, Roast Turkey, Meatloaf, Chicken Marsala, Large Mixed Green Salad (with or without Chicken), or Gluten Free Pasta (with or without Chicken). Served with Iced Tea, Soda, Hot Coffee or Hot tea and choice of Fruit Cup, Plain Cheesecake, Hot Fudge Brownie Sundae, Carrot Cake or Rainbow Cake for dessert. Soft drinks, tea and coffee.
Item Notes ( Print Note )

Les Miserables
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Seaport Liberty Cruise
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Suzie's Restaurant
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Stomp
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Empire State Building Observatory
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Lincoln Center Tour
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Hard Rock Caf�/N.Y.
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)