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Trip Reports: Bible (Basic Trip Report)

General Trip Information


Updated	Tue Jul 27, 2004
Trip Name
Client	Back to Client \|\| E-Mail
Sales Rep	E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	10/12/01: > BJS completed IOG and made attachements in system. MWL, pleae review and update as needed.> BJS hopes to complete PTP on Monday afternoon, 10/15/01. __X__ MWL __X__ 10/16/01: > Per DSC ocnv with Client, they want the Whorehouse rather than Blue Man group! MWL, please proceed as needed. Thanks! > DSC will p-up PTP later this week. __X__ MWL __X__ 10/16/01: > As BJS forgot to have HMS secure charter quotes, BJS faxed CQRs to Gallop & Newton! > BJS ran package rates - slightly over budget, requested +/- $350 for our portion - Q is currently at $389. BJS & DSC discussed some options - delete JFK and move Aquarium to Saturday AM. Do matinee of Best Little Whorehouse at 2pm on Saturday and then depart following show. Chart House lunch on Friday could be replaced with HRC lunch on Friday should she elect these changes to better meet budget. We will present as shown on IOG but atleast these are some options. 10/17/01: > BJS completed PTP. > MWL, please process per SOP. DSC to p-up tomorrow AM en route to Tidewater. > Mtg with Client is set for Monday, 10/22/01 at 12:30 PM. __X__ MWL __X__ 10/22/01: > Per DSC mtg with Client - dates have to change! > Her fall concert is tomorrow night - she will know more after that. 10/29/01: > BJS revised IOG and Bible based on new dates - January 24 - 27, 2002. > BJS made no changes to attachments. > MWL, please make necessary calls, including hotel, and add, update, revise and delete all attachments as needed. > HMS, secure charter quotes for 2-47s from Gallop & Newton. > PTP Revision 1 to be sent to client by 11/1/01 if at all possible. Thanks! __X__ HMS __X__ __X__ MWL __X__ 11/5/01: > BJS completed PTP. > DSC has appointment with Client tomorrow and will p-up PTP Rev1 this afternoon or early tomorrow morning. > HMS / MWL, please process per SOP - This is a revision, so no folio, etc. __X__ HMS __X__ __X__ MWL __X__ 11/20/01: > BJS spoke with Wendy - trip has been approved and she is ready for contract. > All deadlines will be adjusted - K, D, 1st $ and all forms due 12/12/01, final $ due 1/4/02. > MWL, as this is going to K, please review and confirm all inclusions as needed. Thanks! > K to mail NLT 11/26/01. __X__ MWL __X__ 11/26/01: > BJS completed Contract Packet, including Deposit / First Payment INV #3029, $9,000 - due with K on 12/12/01. > FPGF, Room List, CCIF, and HIF are all due with K on 12/12/01. > HMS / MWL, please process per SOP and mail USPS 2-day this afternoon. Thanks! This is a DSC client. __X__ HMS __X__ __X__ MWL __X__ 12/12/01: > Rec'd Signed Contract and Deposit / First Payment Check #34091, $9,000 - INV #3029 PIF. > MWl, as this is now UNDER CONTRACT, please proceed as needed. Thanks! > BJS LVM for DSC on what has arrived. Asked that she f-up with Wendy on the items outstanding, mainly the FPGF, Room List, Charter Co Form, etc. __X__ MWL __X__ 12/12/01: > Rec'd via Fax, Room List, FPGF, HIF, & Charter Comp Form. Bus company is responsible for all, so we have nothing more to do with this. > Total Pax = 61 (56 + 5) > Rms / Pax 14 Q / 56 00 T / 00 02 D / 04 01 S / 01 TOTALS = 17 Rooms and 61 Pax (56 + 5). > BJS updated Bible and IOG accordingly. > MWL, as these numbers are now guaranteed, please confirm, order, etc. as needed. Thanks! 12/24 MWL ____ 1/2/02: > BJS completed, faxed and mailed Final INV, #3061, $10,340 - due on 1/4/02. Obviously, as this is just being done today, we will not get the payment by due date. 1/14/02: > Rec'd names / Room assignments for adults via email. > MWL, please proceed as needed. Thanks! __X__ MWL __X__ 1/16/02: > Rec'd check #34248, $10,340 - INV #3061 - PIF. > Account is now PIF. 1/18/02: > BJS completed FI and emailed to Wendy at both her home and school email addresses. School = wmvgen@vbcps.k12.va.us. > BJS told her that Packet would be FedExd for a Monday arrival, then DSC called and said she was going to Hampton this weekend and would deliver it to Wendy on Saturday. That was great with Wendy. DSC spoke with her and she confirmed receipt of FI via email. > BJS and MWL completed the FI Packet in order for DSC to pick-up later this afternoon. > MWL, please confrim and forward FI to all involved as needed. Thanks! ____ MWL ____
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Itinerary

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Dinner from your choice of eateries en route, via a $5 Meal Credit.
Item Notes ( Print Note )

Sheraton-Newton
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	10/12/01: > BJS spoke with Stephanie . . . > She has rooms, 22DDs, @ $95 + 9.7% and $10 inclusive for Bfast. > BJS requested K to MWLs attention. > Recv'd K via fax. > DUE: 10/26/01. 10/29/01: > BJS spoke with Stephanie and she made switch to January dates. > Rate = $89 + 9.7% and $10 inclusive b-fast. > She will forward new contract! > Recv'd K via fax. 11/20/01 > MWL LVM for Stephanie re: this K for Cox. Also just wanted to let her know the status for "everyone" so she wasn't left hanging. > MWL let her know that things were a go for this group and that we would have a K to here as soon as we were able. > There was no breakfast mentioned in the K. > Stephanie called back--same as for Atlee. She will also fax across BEO's for both breakfasts. > No problem--she is so nice--she said that she had to call back even though it was the same answer as before, but she wanted me to know how much she appreciated my calling to let her know what was going on with the groups. She said most clients don't do that and she thought we were so nice for doing so! > Recv'd BEO's via fax. 12/12/01 > MWl faxed signed K to Stpehanie today---completely slipped form view!!!! Oops! > Spoke with Stephanie--everything is fine. > She returned her copies of signed K's right away--no problem! 12/31/01 > MWL faxed Rooming List and HIF to Stephanie today. > All is set for this group. > 17 rooms 1/2/02 > MWl called to make sure all the above was recv'd. > Per Stpehine, all is set. She will be faxing a bill at some point to check against for PIF. > Recv'd hotel's bill. MWL to check against own "math" when PIF is due. 1/15/02 > We recv'd adults' names for the Rooming List. > MWL called and spoke with Stephanie--if it wasn't too much trouble, could we fax names to her? > No problem--MWL faxed "revised" adult portion of Rooming List to Stephanie this afternoon. 1/17/02 > Spoke with Stephanie--no Breakfast coupons > Essex Ballroom--1/25/02 (2nd floor) @ 9am > Ross Common Room--1/26/02 (1st Floor behind front Desk.) @ 7am. 1/21/02 > MWL faxed CC# authorization & payment math to Stephanie for PIF today. > Also faxed FI under separate cover. > Called to confirm receipt of fax--per Sara, Stephanie is out this week. She assured me, however, there wouldn't be a problem, and if there were, it would still be handled without any issue. > While talking with Sara, Lauren from the acctng department, called to check on payment. > MWL told her to "check with Sara", she had the fax! :) > Everything is fine and set for this group. 1/24/02 > MWL called and spoke with Sara in the Sales Office as Stephanie is out for the week. > Per Sara is all set and ready to go--MWL also spoke with a different Stephanie @ their Front Desk. > Per Stephanie @ the FD, all is set--she understands the only bills to be given to the group is the bill for the INCIDENTAL CHARGES ONLY. No Master Bill, etc. is to be given to any of the group. > She is also aware of the 2AM check-in--no problem and it should be a smooth check-in. > The group is on all on 9th Floor--Girls on one side, boys on the other.

Sheraton-Newton
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Cox HS Choir Clinic
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Hard Rock Caf�/Boston
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Tour Guides of New England
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Museum of Science
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

New England Aquarium
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

$10 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Faneuil Hall Marketplace
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Show of The Month
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Boston Bruins
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)