CCIS: Manage Trip

Residence Inn by Marriott
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	ALL PREVIOUS NOTES ARE WRITTEN!!! 8/14/01 > MWL faxed signed K to Michelle. > Also faxed CC# for hold only. > Everything should be set for this hotel. 5/6/02 > MWL faxed Rooming Lists & HIF's for the groups staying at the Residence Inn. > All should be set--LVM for Michelle to call to discuss details (breakfast times, group leaders, etc.). > Waiting for a CB. 5/7/02 > Spoke with Michelle and all is set for now. > MWL to mail out PIF via check. 5/13/02 > MWL mailed out check for PIF via 2-day USPS mail. 5/14/02 > MWL LVM for Michelle re: the above and asked for a call when she recv'd the check(s). > Otherwise, all is set for now.

Springhill Suites by Marriott
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	ALL PREVIOUS NOTES ARE WRITTEN!!!! 9/4/01 > MWL finally faxed the K to Betty. > We had been waiting on some sort of confirmation on the breakfast issue--when we had originally spoken, she had said there was a Full American at both properties. Per the K, they are not. > MWL L 3 VM's for Betty re: this issue. > As we are in definite need of the rooms, MWL went ahead and faxed back the signed K. 5/6/02 > MWL faxed Rooming Lists & HIF's for the group staying at the SpringHill Suites . > All should be set--LVM for Michelle to call to discuss details (breakfast times, group leaders, etc.). > Waiting for a CB. 5/13/02 > MWL mailed out check for PIF via 2-day USPS mail. 5/14/02 > MWL LVM for Michelle re: the above and asked for a call when she recv'd the check(s). > Otherwise, all is set for now.

Clarion Hotel & Conference Center
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	ALL PREVIOUS NOTES ARE WRITTEN!!! 8/2/01 > mwl FAXED SIGNED k TO Angie today via fax. > Everything should be sset. > MWL called Angie b/c I forgot to change from "Musicate 2002" to Festivals of Excellence. Oops. > Katherine (in Angie's office) said she would make the change as soon as the fax come into the office. No problem. 10/29/01 > MWL called to speak to Angie about our current situation--she totally understands and is willing to wait. > MWL to touch base after the first of the year. 1/3/02 > MWL called to speak to Angie, however their office is closed due to snow. 1/9/02 > MWL spoke with Angie--she is fine with our situation. > Per Angie, if all goes as planned, we can just send the $200 + the $2,000 all on February 1st. > MWL to check in with Angie in a week. No problem. 1/17/02 > Angie called to ask about our room block--they are currently Sold Out. She was wondering if we could reduce our block at all. > Per BJS & MWL discussion, we decided to reduce block to 50 rooms--we probably won't need that many, but we want to cover ourselves in case another group comes in. > MWL called her back and made reduction--also left due dates open to February 1 for our Deposit(s) being due. > Will probably have to renegotiate deposit amount as we probably won't even be spending $2,000 total at the hotel. 1/18/02 > Recv'd CCIF from Clayton County HS. They need one room for their driver. 2/8/02 > Angie called to check status of this room block. > MWL out sick today--to CB on Monday. 2/11/02 > MWL called and LVM for Angie as she was out of the office. 2/14/02 > Angie called--MWL released all remaining rooms with Angie. > Didn't get into much detail, just explained that is what we needed to do b/c of our situation etc... > She understood and said that if we needed anything to please call--MWL to fax cancelled K to her ASAP. > MWL signed K cancelled. 2/15/02 > MWL faxed cancelled K today.

Busch Gardens Williamsburg
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	ALL PREVIOUS NOTES ARE WRITTEN!!! 6/7/01 > FINALLY recv'd tentative confirmation for our event on May 18, 2002. > All should be set until K is able to be produced. > They still do not have 2002 pricing. 2/14/02 > Got a VM from Shawna re: our event. > She wanted to confirm times and venue to send a K agreement. 2/15/02 > MWL LVM for Shawna. 2/21/02 > Shawna called back--we chatted briefly. > She wanted to let us know that in addition to the Italy Pavilion, she also had the Abbey Stone Theatre (Ireland) available. > After brief discussion with BJS, MWL told her we still wanted the Italy Pavilion. > Sh is fine and will check to secure. > She will also find out about lights, sound, etc. And if there are any fees. 2/22/02 > Shawna called back--she confirmed the Italy Pavilion and will be sending K accordingly. > There will be a $200 facilities fee that includes podium, tables, light & sound people. > We also discussed park tickets & meal vouchers. > There is a Music festival rate of $29.95 per ticket, but must have a min. of 500 people--we are @ 427 right now. > For 150-499 people, the price is $35.00. > The Meal Vouchers are: Platinum: $13.59 Gold: $11.99 Silver: $9.89 > There is a "combo" --it is a park ticket + Silver MV @ $39.99 each. This is about $2 more than budgeted. > Because of our numbers, this combo is still our best bet. > MWL asked for a K for this combo ticket--if our numbers change, we can change it at any time before purchase. > Also, the tickets are good for any day, so James Buchanan can still use them on the Friday, instead of Saturday like everyone else. > Shawna will get it together and fax/send out today. 3/7/02 > MWL LVM for Shawna re: K. 3/28/02 > LVM for Shawna re: K. 4/15/02 > MWL LVM for Shawna re: K to make sure all was OK...had not heard from her at all and am concerned with our status. > Was very firm in msg and indicated the need to talk to her ASAP!! 4/26/02 > Ater finally talking with Shawna about stuff for this event. > LSS--MWL reveiwed K with Shawna to make sure all was OK. Needed to confirm the details and mke sure when she needed the "final" numbers. > Final numbers are 363 (353 combos + 10 comp park tix + 10 meal v's) > Per Shawna, need numbers ASAP. No problem. > Otherwise--MWL signed and faxed K to Shawna along with copy of Liability Insurance & $200 Deposit/facilities fee. > All set for now, however, MWL to mail out company check for PIF by Monday, 4/29. 4/30/02 > MWL mailed out check for PIF today in 2-day USPS mail. > MWL to follow-up with Shawna on Monday, 5/6. 5/6/02 > MWL called and LVM for Shawna re: status of our ticket order. 5/7/02 > MWL LVM for Shawna re: our ticket order again--need to know, b/c if they have NOT been sent yet, HMS may pick them up tomorrow, 5/8. > FINALLY spoke to Shawna re: the above. > Per Shawna, we should ctually be receiving the tickets, etc. Via FedEx this afternoon.


Updated	Thu May 23, 2002
Trip Name
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $