CCIS: Manage Trip


Updated	Tue Sep 19, 2023
Trip Name	Capital Tours - Salamanca HS-St. Augustine, FL-05-08-2024
Client	Back to Client \|\| E-Mail
Sales Rep	Bryan Stevenson E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	CCIS = RECEPTIVE FLYING DST basically, but not any of the CCIS perks since we are selling to Jeff and he will be the contact with the group. 3/22/23: > BJS added to system. > Jeff Xenakis from Capital Tours in MASS asked us to serve as Receptive for this group's trip to St. Augustine. > Flying, Buffalo to Jacksonville. > Need ground in both NY and FL. > School is 90 minutes from the BUF airport. > 66 Pax (60 + 6) > Comps = 1 / 10 Paid. > Comp is at the Double Rate aka: the 6 adults are to be built in. > Oceanfront Hotel Required. > B-fast each morning at Hotel. > Lunch & Dinner each day. > Ghostly Experience Walking Tour > Alligator Farm & Zipline Excursion > Dolphin & Wildlife Adventure Boat Ride > Castillo de San Marcos Tour (Fort) - Tour - Visit Museum Rooms - Listen to Ranger - Watch Park Film - Walk the Grounds > Ponce de Leon's Fountain of Youth > St. George Street Shopping & Exploration > Marineland Dolphin Adventure (Meet & Greet Encounter) > Beach Time > Restaurants - Toucan Tina Cafe (Lunch) - Smoked Southern BBQ (Lunch) > All inclusions / suggestions were provided to BJS by Jeff. The school provided them to him based on another quote they received. 3/23/23: > BJS ran rates and then sent the following to Jeff: Jeff: Here is what I have, all is based on availability; however, I have confirmed availability at the included hotel. I went ahead an used the same inclusion you provided so you and your group would have a point of reference. May 8 – 12, 2024 66 pax (60 + 6) 6 comp packages at double package rate Accommodations Hampton Inn & Suites St. Augustine – Vilano Beach (all queen / queens) Meals 4 Breakfast at the hotel (Thursday – Sunday) 4 Lunches valued at $20 ea. (Thursday – Sunday), including Toucan Tina Café, Southern Smoked BBQ 4 Dinners valued at $35 ea. (Wednesday – Saturday) Attractions Ghostly Experience Walking Tour Alligator Farm & Zipline Excursion (Zipline note: if student is under 18, parent / guardian MUST be on site) Dolphin & Wildlife Adventure Boat Ride Castillo de San Marco Tour Ponce de Leon’s Fountain of Youth Marineland Dolphin Adventure (Meet & Greet Encounter) St. George Street Shopping Time Beach Time Transportation $860 allowance per person $560pp air (includes 6 adult comps based on $500 per paying pax) $300pp ground (includes HS / BUF / HS transfers in NY + ground in St. Augustine) PER PERSON PACKAGE RATES (based on no less than 60 total pax): Quad: $1849 Triple: $1959 Double: $2209 Single: $2759. Let me know what you think. Thanks, Bryan 9/19/23: > After sending this information to Jeff in March, 6 months ago, have heard noting, so BJS marked CANCEL and if anything is being held, please review and cancel all as needed - thanks! ____ CW ____
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Misc - Wildcard
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

Book My Group
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	3/20/23: > BSJ sent specs to Melissa - > St. Augustine, FL > In: 5/8/24 > Out: 5/12/24 > Pax: 66 (60+6) > DDs: 20 > Or Suites: 17 > B-fast each morning > Oceanfront Property Required > Group is flying, so no driver rooms. 3/22/23: > Melissa sent to good options, but like this one better as they have all DDs. > Hampton Inn & Suites St. Augustine – Vilano Beach Hotel > 95 Vilano Rd, St. Augustine Fl 32084 > Rates Available – Single – Quad- $189 - Queen / Queens > Tax – 11.5% > Breakfast – Included in the rate > Comp Policy – No Comp rooms > Comp Bus Parking – Yes > Baggage Handling – Optional - $6.5 + tax + gratuity per person round > Deposit – 25% 6 month prior to arrival > Cancellation – Date of Decision to Cancel is refundable unless within 30-days, then it is 80% of Total Revenue > Do you have balconies? Yes > Will this group end up in balcony rooms? Rooms with 2 queen beds do not have balconies > If we book this space with you; will you be sending a hotel contract for the client to sign? Yes > Can our client get their brand points? yes > Will attrition apply? No Can you waive it? Yes

Dinner - on own
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Hotel Security
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Lunch - on own
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)