CCIS: Manage Trip


Updated	Mon Oct 24, 2022
Trip Name	Childress HS Band-Orlando, FL-05-29-2023
Client	Back to Client \|\| E-Mail
Sales Rep	Martin England E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	Childress HS (Central Time) to Orlando, FL = 1341 miles / 22.5 hrs non-stop DST Not fishing 5/5/22: > ME worked with GL at Navasota years back > Andy (GL) was guest at FoGo at TMEA 2022 > TMEA 2022 Bonus Comp included in bible numbers > Dates 5/28/23-6/3/23 > 55 PAX (50+5) one bus > Travel by 1 bus (a LONG fucking way), but whatever they want. > The Grand Canyon is only 1 hour north of the I-40 Route (fee to get in), but can't miss opportunity to see it if it's right there. > Fun Trip, no workshop. with no discount on the 1 day universal, he may want to do a tour of a place like Sony to see how music scores are done, along with a step on bus tour, but for now, we are going with the day at universal.BJS thoughts? > IOG in DB and needs BJS R&A > Budget is around $12-$1300. May can get to $1400. he wanted 4 days at $1100 and ME had to give him a reality check. Things cost more post-covid, and he's already at $90 just for en-route meals on each end of the 3 days. That's before any hotels/tickets/meals at parks. > ME added trip to WB. Please advise ME on a reasonable time for IOG R&A with how busy the office is. I won't schedule it until I hear back. > no approved charter, but Childress is in the middle of nowhere, south of Canadian. Wichita Falls would probably be a decent bet with United Coachways, but ME doesn't know anything about them. Other than that, would probably have to come out of amarillo or lubbock. neither of those are great options. __X_ BJS _X__ ___ HMS ___ 5/12/22: > BT reviewed and updated IOG as needed. > Per HMS - Disneyland just got 2023 pricing, so will probably be a couple days before those are published. Also, there may be some kind of grad bash type of event on those dates that could impact park hours. > BJS - while we wait on that info, I would like you to look at this IOG for travel time / driver hours before ME has R&A with GL. ____ ME __FYI__ __X__ BJS __FYI__ ____ HMS __FYI__ 5/31/22: !!! DESTINATION CHANGE !!! > Childress HS to The HUB = 1341 miles / 22.5 hours Non-Stop > Not Fishing > ME got direction from GL to change destination due to vaccine requirement in CA and not wanting to deal with places that his kids may not be able to go. > UO is only 40 miles further than the CA trip > With no attachments in TPMS, BT instruction to change the information in TPMS to Orlando instead of creating a whole new trip. > ME adjusted dates and times in TPMS > Orlando IOG is in DB ready for BJS R&A, moved Anaheim trip to Rejects > ME sent GL workshop application instructions as it is 1 year from potential workshop and trying to get that on the books. GL is supposed to complete that today. > with the distance from Childress to UO, the bus is a real wild card on price. He was doing 4 day 3 park at UO for a cheaper option than 2/2 or WDW. Potential to cut a day if necessary to cut costs, but wants to see what the 4 day will look like. > CW, I'm not really sure what bus companies are out that way. Childress is in the north panhandle part of Texas and there's not a lot out there. Probably would have to dead head from Amarillo or something. > New Sup is coming on board 6/1/22 at school. GL wants to take the "whole package" (ie total cost w/ bus transportation for approval from board in June. __X_ BJS _X__ ___ HMS ___ ___ CW ___ ___ BT FYI 6/8/22: > BJS reviewed and updated IOG and TPMS as needed when it came to timing, etc. > ME, ready for IOG R & A. > ME, please see if you can get a couple charter company options / possibilities from him. IF he is unaware, maybe the school office or some colleagues can provide a recommendation or two. This will be helpful. Thanks! ____ ME ____ ____ CW FYI ____ HMS FYI 6/14/22: > ME held IOG R&A with client > All looks good with Orlando as the destination > Ready to move to TO > Reminder Budget is 12-1300 total cost (can cut a day if needed) > Client has applied for UO workshop > PAX is 55 (50 + 5) > QT to Sext occupancy OK for budget savings > Reminder that TMEA 2022 Bonus comp is INCLUDED in Bible numbers > TO confirmed for 6/28/22 in the afternoon central time. > XPRESS CHARTERS out of Witchta Falls is a maybe. The possibilities are VERY few. There might be something in Amarillo. Either one will have some deadhead to get to Childress. CW can send CQRs > ME Updated WB w/ current needs. __X_ BJS _X__ ___ HMS ___ ___ CW ___ ___ BT FYI 6/28/22: > BJS reviewed and updated attachments as needed and then ran rates and entered below, starting at $809 Sextuple. T1 = 50 - 55 T2 = 44 - 49 +$20 T3 = 38 - 43 +$40. > BJS completed TO Packet and it is saved in DB for ME's 3PM TO Presentation meeting this afternoon with client. _X___ ME _X___ ____ HMS FYI ____ CW FYI ____ BT FYI 6/28/22: > TO this afternoon > Well received by the client. Understand bus costs are high due to distance and drivers changes. Was pleased with the Package price overall > He is taking to his admin and board for approval in July meeting. I recommended him look at it and let me know if he wants a K sent to him so he has it in hand upon approval. That way we are not waiting on K for a couple of days. Just trying to be efficient in the process. > Awaiting word from client to move to K. > ME updated WB accordingy ___ BJS FYI ___ HMS FYI ___ CW FYI ___ BT FYI 8/17/22: > ME followed up with GL today. > Trip in in Principals hand to go to the New Sup. > ME expressed the Orlando options are filling up and asked him to help speed the process along before things are not available. > Still in a holding pattern on this one ___ BJS FYI ___ HMS FYI ___ CW FYI 8/30/22: > GL called ME this morning > GL had meeting for approval from the Superintendent and it did NOT go well. > Sup told GL he would not allow the trip because he didn't think the GL was going to be there next year, proceeded to pull out a legal pad with everything he's not happy with the band program. > of note, Sup has only been there since July...... yikes. > Admin won't approve > Mark as "cancelled" __X_ BJS _X__ ___ HMS ___ __x_ CW ___ ___ BT FYI 10/24/22: > PLEASE CANCEL ALL AS NEEDED! ____ HMS ____ _x___ CW ____
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

GroupCollect
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

Booster Tag Luggage Tags
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )

DST Thank You Gift
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Safer Travel Care Package
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

New Mexico Texas Coaches
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Transportation [+] More
	Under Contract Active (uncheck to make inactive)

Xpress Charters
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Transportation [+] More
	Under Contract Active (uncheck to make inactive)

$15 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

HUB
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Universal Orlando - 4 Day 3 Park PTP
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Universal Gift Card
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Universal Endless Summer Resort - Surfside Inn and Suites
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Universal Sound Design: Music and the Art of Foley-Instrumental
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Charter #
Total Due Charter Co.	$
Bus One	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Bus Two	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Bus Three	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Item Notes ( Print Note )	6/14/22 > Searched online for charts near childress > sent cqr 6/27/22 > followed up twice now 6/27/22 > $25251.52 - includes $50 gratuity per day > 25251.52+10% (2525) = $27,777.00 +DR ($816) + DG(included by charter co) = $28,593.00/56

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Charter #
Total Due Charter Co.	$
Bus One	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Bus Two	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Bus Three	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Item Notes ( Print Note )	6/14/22 > CW sent CQR 6/23/22 > quote rec'd - $20,850.00/56 > 20,850.00 + 10% (2085) + DR($816) + DG ($450) = $24,201.00 /56