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Updated	Thu Jun 28, 2018
Trip Name	South Fayette High School Band and Choir-Orlando, FL-04-05-2018
Client	Back to Client \|\| E-Mail
Sales Rep	Brett Taylor E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	South Fayette ---> Orlando, FL 978 miles 7/14/17 > SN spoke to Eryn this morning about the band and choir trip to Orlando in April 2018. > Dates: April 4th - 8th > PAX: 135 students, 15 adults - want 4 comps > They have gone to Orlando twice and both times have flown, so they definitely want to fly. > 3 day WDW starter > Parade performance and You're Instrumental for the band > Performance and workshop for the choir > Dining cards only (no meal vouchers) > Security > Universal park-to-park one day > Dinner together one night > Eryn always has stayed off property, but the Chris (choir director) has stayed on property. As they are planning on 150 PAX, this would be challenging to move that many using DTS in anything resembling an efficient manner,and they would still require ground transportation for Universal and their performances anyway, which SN explained to Eryn. Eryn still would like to know a price difference between WDW property and off property, as the choir directory will likely insist on understanding why one is preferable over another. > Budget: Under $1500 > TO needed late August, no later than Labor Day. They go back to school 8/21 and would like to have this published to the students shortly thereafter. 8/16/17 > BJS and SN worked on a MoboSurvey, which SN emailed to Eryn, to find out what kind of interest there is in a possible tag along parent trip. 8/18/17 > SN sent a text asking Eryn if she did in fact receive the survey since there has been no response so far. 9/12/17 > Eryn texted, very anxious to get a TO from us, as she really wanted it by Labor Day. 9/13/17: > BJS completed attachments. > Comps are 1:25 PAID > BJS completed attachments as able. > BJS asked SN - are they taking an equipment truck??? > Need to finish up ground transportation in both PA and FL and then package rates can be finalized. Need equipment truck answer to complete. 9/15/17: > BJS completed Package rates, including ground charters in Orlando (based on his best estimate since we do not yet have air or performance schedules). See notes in transportation attachments. > Does not include HS to AIRPORT Transfers in PA since they are so close to PIT, figured, like Carlynton, they will just gather at the airport. > All-Inclusive budget = less than $1500, so at the moment, based on where we are now, with a Q rate of $859, that leaves $640 for RT air. > Comps = 1:25 Paid > Tier 1 = 135 - 150 > Tier 2 = 120 - 134 (+ $20pp.) > Tier 3 = 110 - 119 (+ $20pp.) > CH, ready for TO - old style. Please try to get this to me ASAP this morning so I can review, before becoming unavailable the rest of the day, and then BJS can send to SN so she can get to client today. Thanks!!! ____ CH ____ 9/25/17 > Based on multiple conversations attempting to obtain lower airfare for this group, the decision was made to change their dates to a Thursday - Monday scenario, which was approved 9/23. > CH confirmed with SN that the hotel could accommodate this change. > Eryn feels they can safely assume greater participant numbers than originally anticipated, up to as many as 175. BJS says we have enough seats reserved for this. > An updated TO will reflect the changes made. 9/27/17 > CH updated trip dates and times to new dates of 4/5/18 - 4/9/18 > CH updated hotel, student watchers, and ATG attachments to reflect the new dates 9/28/17 > CH updated Total PAX per SN slack to 176 (155 + 20 + 1) > CH updated IOG with new dates and flight info > CH updated all attachments with new dates and update TO to K version 9/28/17: > SN confirmed that they are meeting at the airport so no charter service to / from PIT required. > With 175 pax + escort, so 176 total, group will need 4 coaches in Orlando. 9/29/17: > BJS reviewed all attachments and updated as needed and than completed revised rates. > There is an increase n the package rates due to additional meals and charter requirements. > BJS completed TO K Version and sent to SN so she can share with Eryn. > BJS completed and HMS is sending the two OK TO PAYS for their airline deposit. These are due NLT 12 noon on Wednesday, 10/4/17. 9/30/17: > BJS set due dates for K and 1st Payment. > JAF, ready for 1st & 2nd Payment INVOICES. South Fayette HS Band already exists in Qbooks, so just ADD & Choir to the existing client and we are good to go, - also ADD the Choir Director's email so he too receives the invoices. Of course you then have to add the trip itself, Orlando '18 to that client. > CH, once JAF has completed these, ready for E-Agreement. > Please send E-agreement to client NLT close of business on Tuesday, 10/5/17. Thanks!!! > Comps = 1:25 PAID. > Eryn is the main contact. __x__ JAF _10/1/17___ ____ CH ____ 10/2/17: > JAF created & emailed 1st Payment INV #6287, due 11/10/17, $54,975.00 > 2nd Payment INV # 6288, due 1/418, $93,406.75. > CH, ready for E-agreement.Please send E-agreement to client NLT close of business on Tuesday, 10/5/17. ___CH___ 10/31/17 > MES printed fully executed contract and TO > MES processed GLH per SOP > As this group is now UNDER CONTRACT, please review all and proceed as needed. _____ CH _____ _____ HMS _____ 11/13/17 > MES check #15696 received in the amount of $27,487.50 and check #15697 in the amount of $27,487.50 invoice #6287 > MES TPL received 01/02/18 > KMH recieved check #15769 for $46,703.38 > SN received information from Eryn stating that the band and choir performances are only an hour apart and in two different locations and they share students in both ensembles. HMS was copied on the original messages from WDW, but Eryn wants to know what can be done to ensure all students can perform. 01/02/18 > KMH recieved check #15777 for $46,703.38 01/25/18: > EM received from Eryn: 1. Since we will be surpassing the 175 participants, will the cost decrease by $20 per person as it did for the others thresholds (as outlined in the attached document)? 2. Can you confirm that PA has been granted the extension for federal IDs so students will NOT need passports? > SN sent the link from the PA Department of Transportation outlining current requirements for identification. > Eryn also says she has 189 and is waiting for final counts from Chris Elek. > SN informed BJS and CH about this via EM. 01/25/18: > BJS and SN discussed. > Trip is currently planned for 200 total pax. BJS updated number on TPMS and on IOG accordingly. > Final numbers and all forms are due 2/2/18. > There will not be a reduction in the Package price since they are over the 175 max as originally priced. Reason being, they will receive a 7th comp if they are at 182 or more and we will need to see what their final transportation costs come out to in Orlando. 01/30/18 > Text received from Eryn asking if she and Chris (CD) can decide who goes on which flight. SN asked CH via Slack. 02/02/18 > SN reviewed all forms rec’d on 02/02/18 (RL, FPGF, HIF & FAF). > Total Pax = 188 PAX (169 + 19). > RMS / PAX 41 Q / 164 02 T / 06 08 D / 16 02 S / 02 TOTALS = 53 ROOMS and 188 PAX (169 + 19). 02/07/18 > CH reviewed all forms processed by SN (RL, FPGF, HIF & FAF). > Total Pax = 189 PAX (169 + 19 + 1). > RMS / PAX 41 Q / 164 02 T / 06 08 D / 16 03 S / 03 (includes Ken) TOTALS = 54 ROOMS and 189 PAX (169 + 19 + 1). > CH updated Bible numbers, IOG, and Status Schedule and printed. > CH will send RL to Hotel on 2/16 as PCCF is due on 2/15 > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > KMH, Please set up the group's GTV > KMH, please notify The ARC to send 188 bags and 376 tags > CH is still waiting for the price of private charters before ready for final invoice. ____ HMS ____ _____ KMH _____ 2/18/18 > JAF, ready for final invoice (see previous note from 2/7/18) > Comps are 1:25, 7 comps at the double rate > package prices as listed below > ground transportation in Orlando is already built in to the package price > Airline seats are to be billed as 129 seats @ $421.35, 56 seats at $510.65 and 1 seat at $315 __x__ JAF __2/18/18__ 2/18/18: > JAF created final INV. # 6376, due 3/2/18, $103,998.79. Due date revised from 2/16/18 to 3/2/18. Will mail & Email on 2/19/18. Copy to KH. 03/08/18 > KMH recieved check #15906 for 41,444.58 and check #15905 for $62,554.21 03/27/18 > KMH sent FI box Via fedex ground 4/18/18: > CCIS received $5,000 credit from Grand Orlando Resort. > JAF issued two $2,500 checks to Band & Choir. Emailed Eryn heads up. 06/27/18: > Rec'd from Eryn Carranza, Three (3) Disney 3-Day Starter tickets and Four (4) Universal Orlando tickets (2-Park, 1-Day P2P). > BJS gave to KH to process for return / credit. > SN, please alert Eryn that we are in receipt of these tickets and they will be sent to Orlando and refunds issued once we receive credit from the parks, less any express mail shipping fees. ____ KH ____ ___x_ SN ___6/28_ ____ JAF FYIr 6/28/18 > SN emailed Eryn regarding the above ticket receipt.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Itinerary

Apple Watch
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	9/13/17: > $420 / DOF (130) = $3.24pp. 9/28/17: > $420 / DOF (153) = 2.75 03/27/18 > KMH mailed apple watch in FI box

Disney Dining Cards
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Lunch from your choice of eateries in the Walt Disney World Resort via a $15 Disney Dining Card.
Item Notes ( Print Note )

Disney Dining Cards
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End Date & Time	End Date End Time Duration
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	Under Contract Active (uncheck to make inactive)

Buena Vista Suites
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End Date & Time	End Date End Time Duration
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	Under Contract Active (uncheck to make inactive)

Book My Group
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
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	Under Contract Active (uncheck to make inactive)

CCIS Sport Bag
Start Date & Time	Date Time
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	Under Contract Active (uncheck to make inactive)

Group Travel Videos
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	Under Contract Active (uncheck to make inactive)

The Air Travel Group
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
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	Under Contract Active (uncheck to make inactive)

Escort
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
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	Under Contract Active (uncheck to make inactive)

Academy Bus (formerly Corporate Coaches, Inc)
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
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	Under Contract Active (uncheck to make inactive)

Transportation when to be Included in Pkg Rate
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Disney Performing Arts on Stage-3 Day Starter Ticket
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	Under Contract Active (uncheck to make inactive)

Radisson Resort Orlando - Celebration
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	7/17/17 > CH sent specs to BMG Hey girls! Can you please check with Embassy Suites - Lake Buena Vista South and the Radisson Resort Orlando Celebration? Please include highest occupancy rate for suite properties. South Fayette HS Band & Choir Orlando 150 PAX (135 + 15) 45 DDs Arrive: 4/4/18 4 nights Depart: 4/8/18 Breakfast each morning Thanks!!! 8/16/17 > CH requested K for: Radisson Resort Orlando Celebration 2900 Parkway Blvd. Kissimmee, FL 3474 Number of Rooms: Singles - Doubles – Triples – Quads – 45 - $97 plus $5 resort fee (Dbl, Triple and Quad rooms need to have 2 dbl or 2 queen beds) Tax – 13.5% Breakfast Info – Full hot student breakfast - $12 inclusive Comp Policy – 1 per 30 comp ratio Comp Bus Parking – YES DO YOU HAVE BALCONIES? NO WILL THIS GROUP END UP IN BALCONY ROOMS? NO

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Charter #
Total Due Charter Co.	$
Bus One	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Bus Two	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Bus Three	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Item Notes ( Print Note )	7/17/17 > CH sent specs to Andrea South Fayette HS Band and Choir PIT to MCO 150 seats Depart Wednesday, 4/4/18 early morning Return Sunday, 4/8/18 sometime after 7 or 8pm Southwest opens these dates on 8/28 9/21/18 > CH put a document in s. Fayette dropbox outlining all of the flight options and cost. 9/25/17 > CH requested K for NEW DATES We will be going with the new dates Thursday 4/5/18 – Monday 4/9/18. Please send me a contract. Thanks! Southwest X 140 (the max they can do) 4/05 # 1677 PIT/MCO 0515am 0735am 4/09 # 2045 MCO/PIT 935pm 1150pm Southwest x 90 4/05 # 1769 PIT/MCO 0720am 0935am 4/09 # 1146 MCO/BWI 710pm 920pm 4/09 # 806 BWI/PIT 1045pm 1145pm $421.35 per person Credit Card Southwest X 140 seats 4/05 PIT/MCO 0515am 0735am 4/09 MCO/PIT 935pm 1150pm Deposit is $50.00 per seat, nonrefundable and due by 10/4. After which we could only reduce the number of seats by 10% without being penalized. Should you need more than 140 seats we are also holding: $510.65 per person Credit Card Southwest x 90 seats 4/05 PIT/MCO 0720am 0935am 4/09 MCO/BWI 710pm 920pm 4/09 BWI/PIT 1045pm 1145pm Deposit is $50.00 per seat, nonrefundable and due by 10/4. After which we could only reduce the number of seats by 10% without being penalized. 10/4/17 > CH received OK TO PAY from Eryn for the 1st 2 contracts. 140 seats and 35 seats. the 36th seat is for the escort. > CH reviewed and signed K, and paid deposit for the first 2 contracts as required by the online system ATG now uses. > Flight are outlined below. price per person is 448.14 based on 200 seats > Deposit paid today is $50 per seat on 36 seats ($1,800.00) and $50 per seat on 140 seats ($7,000.00). Thursday, 4/5/18 – Monday, 4/9/18 $421.35 per person Southwest X 140 seats 4/05 PIT/MCO 5:15 AM – 7:35 AM 4/09 MCO/PIT 9:35 PM – 11:50 PM Deposit is $50.00 per seat, nonrefundable and due by 10/4. After which we could only reduce the number of seats by 10% without being penalized. $510.65 per person Southwest x 35 seats 4/05 PIT/MCO 7:20 AM – 9:35 AM 4/09 MCO/BWI 7:10 PM – 9:20 PM 4/09 BWI/PIT 10:45 PM – 11:45 PM Deposit is $50.00 per seat, nonrefundable and due by 10/4. After which we could only reduce the number of seats by 10% without being penalized. $510.65 per person Southwest x 25 seats 4/05 PIT/MCO 7:20 AM – 9:35 AM 4/09 MCO/PIT 9:35 PM – 11:50 PM Deposit is $50.00 per seat, nonrefundable and due by 10/17. After which we could only reduce the number of seats by 10% without being penalized. AVERAGE FARE, PER PERSON, BASED ON USAGE OF ALL 200 SEATS = $448.14 $421.35 * 140 seats = $58,989 $510.65 * 60 seats = $30,639 $58,989 + $30,639 = $89,628 / 200 seats = $448.14 *Pay by AMEX 10/16/17 > CH signed K for another 25 seats to make a total of 200 seats. > CH paid deposit for 25 seats @ $50 = $1250 01/25/18: > Per CH, final names are due to the airline on 2/16/18; HOWEVER, the Air Passenger Manifest is due from Client on 2/2/18. 2/7/18 > Total number of seats 130 (includes Ken) from the $421.34 flight and 56 from the $510.65 flight. Plus one - one way ticket for $315 (cost to client) 2/18/18 > CH paid balances on all 3 contracts for a total of $70,164.78 > 130 seats (includes Ken) - $45,544.78 > 33 seats - $14,241.00 > 23 seats - $10,378.80 recap of the flights: X 130 4/05 # 1677 PIT/MCO 0515am 0735am 4/09 # 2045 MCO/PIT 935pm 1150pm X 23 4/05 # 1769 PIT/MCO 0720am 0935am 4/09 # 2045 MCO/PIT 935pm 1150pm X 33 4/05 # 1769 PIT/MCO 0720am 0935am 4/09 # 6877 MCO/BWI 750pm 1000pm 4/09 # 806 BWI/PIT 1045pm 1145pm X 1 one way 4/09 # 6877 MCO/BWI 750pm 1000pm 4/09 # 806 BWI/PIT 1045pm 1145pm

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Charter #
Total Due Charter Co.	$
Bus One	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Bus Two	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Bus Three	Bus Capacity # of Buses PPBC Chart Cost per Bus to Client $
Item Notes ( Print Note )	9/15/17: > BJS made attachment. > Ground Transportation in Orlando will be included in Package rate. > Since we do not yet have air or performance schedule, hard to determine, but here is what BJS based figures on: - Wed, 4/4 = 12 hour charter (Airport to WDW to Hotel - has to stay with since luggage will be with). $1200 x 3 coaches = $3,600.00 - Thur, 4/5 = RT park Transfers (hotel to WDW) x 3 buses = $600 / coach + 1 (one) 5-hr charter for performance needs, probably Choir = $500. $1800 + $500 = $2,300.00 - Fri, 4/6 = 3 RT Park Transfers at $600 ea = $1,800.00 - Sat, 4/7 = 3 RT Park Transfers at $600 ea = $1,800.00 - Sun, 4/8 = 6 hr charter (hotel to airport with possible stop at Disney Springs = $600 x 3 = $1,800.00. > TOTAL (estimate) = $11,300.00 > $11,300.00 / DOF (130) = $86.93pp. > BJS also made Attachment for Ground when to be included in PP Package rates and the per person rate will be in there. http://ccistpms.com/Report_PCBC.php?venName=Academy%20Bus%20(formerly%20Corporate%20Coaches,%20Inc)&trpName=South%20Fayette%20High%20School%20Band%20and%20Choir-Orlando,%20FL-04-05-2018&busSize=55&busCost=0.00 9/29/17: > BJS had to adjust since group has grown to as many as 175 and their dates have changed. > Ground Transportation in Orlando will be included in Package rate. > Since we do not yet have air or performance schedule, hard to determine, but here is what BJS based figures on: - Thur, 4/5 = 12 hour charter (Airport to WDW to Hotel - has to stay with since luggage will be with). 3 coaches = 8AM - 10PM (14 hrs) = $1400 x 3 coaches = $4,200 + 1 coach = 10AM - 10PM (12 hrs) = $1200 x 1 coach = $5,400.00 - Fri, 4/6 = RT park Transfers (hotel to WDW) x 4 buses = $600 / coach + 1 (one) 5-hr charter for performance needs, probably Choir = $500. $2400 + $500 = $2,900.00 - Sat, 4/7 = 4 RT Park Transfers at $600 ea = $2,400.00 - Sun, 4/8 = 4 RT Park Transfers at $600 ea = $2,400.00 - Mon, 4/9 = Hotel to Bahama Breeze to Disney Springs to MCO. 3 coaches - 11AM - 7:30 = $850 x 3 = $2,550.00 + 1 coach from 11AM - 5PM = $600, so $3,150.00 > TOTAL (estimate) = $16,250.00 > $16,250.00 / DOF (153) = $106.21pp. > BJS also made Attachment for Ground when to be included in PP Package rates and the per person rate will be in there. 1/25/18: > Group is projecting +/- 189 total pax, so there will be several points where we will need 4 coaches, not just 3 as originally planned. Final needs can be determined after 2/2/18 when final numbers are guaranteed. 2/7/18 > CH sent request to Evelyn Evelyn, I have a group flying to Orlando that will need private charters for each of their five days there. I have outlined their needs below as best I could with their current itinerary. Of course it is possible this will change, but I don’t think it will change too much from what I have listed. Do you have availability? Thursday 4/5/18 • Four – 55 pax coaches - 10:30 AM pick up at MCO and transfer to Animal kingdom – then remain with the group until 9:00 PM when the group departs the animal kingdom for their hotel, the Radisson Orlando Celebration. Friday 4/6/18 • 2 coaches depart the Radisson Orlando Celebration at 6:15 AM to transfer approximately 100 pax to Hollywood Studios Sunset Showcase for a 7:00 AM workshop. Following the workshop (approx.. 9:30 AM) the 2 coaches would transfer the workshop participants to EPCOT then be OFF DUTY. • 2 coaches depart the Radisson Orlando Celebration at 8:30 AM to transfer approximately 90 pax to EPCOT then be OFF DUTY. • 4 Coaches return to EPCOT at 10:00 PM to transfer group back to the Radisson Orlando Celebration. Saturday 4/7/18 • 4 coaches depart the Radisson Orlando Celebration at 8:30 AM to transfer group to Universal Studios • 4 coaches pickup at 10:00 PM at Universal Studios to transfer group to the Radisson Orlando Celebration Sunday 4/8/18 • 4 coaches depart the Radisson Orlando Celebration at 8:30 AM to transfer group to The Magic Kingdom • 2 coaches pick up Choir at 1:45 PM at The Magic Kingdom for their performance on the marketplace stage in Disney Springs. • 4 coaches pickup at 10:00 PM at The Magic Kingdom to transfer group to the Radisson Orlando Celebration Monday 4/9/18 • 4 coaches arrive at the Radisson Orlando Celebration at 11:00 AM. Group loads luggage then departs at 11:30 AM for Lunch at Bahama Breeze Vineland Avenue. Following lunch (approx.. 1:00 PM), transfer group to Disney Springs. • 1 Coach (57 PAX) depart Disney Springs at 4:00 PM for MCO • 3 coaches depart Disney Springs at 6:30 PM for MCO 2/12/18 > Hi Christi, Sorry for the delay below please find the quotation for your group 4/5 Orlando Airport Animal Kingdom & Hotel - $1,145.00 per coach x 4 coaches = $4,580.00 (11 hour charter) 4/6 Hotel to Hollywood Studios & Epcot - $525.00 x 2 coaches = $1,050.00 (5 hour minimum) Hotel to Epcot $300.00 x 2 coaches - $600.00 (one way transfer) Epcot to Hotel 275.00 x 4 coaches - $1,100.00 (one way transfer) 4/7 Hotel to Universal Studios - $550.00 x 4 coaches - $2,200.00 (Roundtrip transfer) 4/8 Hotel to Magic Kingdom & Disney Springs – $625.00 x 2 coaches - $1,250.00 (6 hour charter) Hotel to Magic Kingdom $300.00 x 2 coaches = $600.00 (one way transfer) Magic Kingdom to hotel - $275.00 x 4 coaches $1,100.00 (one way transfer) 4/9 Hotel to lunch/Disney Springs/Orlando Airport - $620.00 x 1 coach = $620.00 (6 hour charter) Hotel to lunch/Disney Springs/Orlando Airport - $820.00 x 3 coaches = $2,460.00 (8 hour charter) Total - $15,560.00 Christi, I tried to figure out the transfers the most cost effective way for you. I have included the Airport and Disney parking fees so everything is included except for the drivers gratuity please let me know if you have any questions or would like to make reservations. 12/12/18 > CH requested K and to include $200 / day to be divided among the drivers. > Total due would be $16,560.00 - $310 more than budget, but will be covered due to an increase in pax > Includes gratuity 2/18/18 > CH reviewed contracts > #8168524 - 4/5/18 - 4-55 pax - MCO/Animal Kingdom/Hotel - $4,780 > #8168526 - 4/6/18 - 2-55 pax - Hotel/Hollywood Studios (workshop)/EPCOT - $1,100 > #8168527 - 4/6/18 - 2-55 pax - Hotel/EPCOT (non-workshop pax) - $650 > #8168529 - 4/6/18 - 4-55 pax - EPCOT/Hotel - $1,200 > #8168530 - 4/7/18 - 4-55 pax - Hotel/Universal - $1,200 > #8168532 - 4/7/18 - 4-55 pax - Universal/Hotel - $1,200 > #8168539 - 4/8/18 - 2-55 pax - Hotel/MK/Disney Spring (performance)- 1,300 > #8168540 - 4/8/18 - 2-55 pax - Hotel/MK (non performers) - $650 > #8168541 - 4/8/18 - 4-55 pax - MK/Hotel $1,200 > #8168546 - 4/9/18 - 1-57 pax - Hotel/Lunch/Disney Springs/MCO - $670 > #8168558 - 4/9/18 - 3-55 pax - Hotel/Lunch/Disney Springs/MCO - $2,610 > Total for all charters including gratuity and parking is $16,560.00 3/14/18 > CH emailed Evelyn with several changes to our contracts: Evelyn, I have a couple of changes on a few of the contracts for South Fayette HS in early April. Can you please let me know if the changes are possible and how that will affect the cost? Please notice the biggest changes are on 8168539, 8168540, and 8168541. Thank you! > #8168524 - 4/5/18 - 4-55 pax - MCO/Animal Kingdom/Hotel – NO CHANGES > #8168526 - 4/6/18 - 2-55 pax - Hotel/Hollywood Studios (workshop)/EPCOT - NO CHANGES > #8168527 - 4/6/18 - 2-55 pax - Hotel/EPCOT (non-workshop pax) - NO CHANGES > #8168529 - 4/6/18 - 4-55 pax - EPCOT/Hotel – Pick up at 9:00 PM instead of 10:00 PM > #8168530 - 4/7/18 - 4-55 pax - Hotel/Universal - NO CHANGES > #8168532 - 4/7/18 - 4-55 pax - Universal/Hotel - NO CHANGES > #8168539 - 4/8/18 - 2-55 pax - Hotel/MK/Disney Spring (performance) – Stay with group until 9:00 PM so the choir can store their performance attire on the coaches the transfer to Hotel > #8168540 - 4/8/18 - 2-55 pax - Hotel/MK (non performers) – 1 coach stay with the group until about 4pm. – this coach would need to meet the band at the back stage area for performances at 12:30PM and immediately following their parade (about 2:50PM) depart with 6 students and 2 adults to the Bus Loop at Disney Springs - then off duty. If the bus is not available then could you see if you have a van or mini bus? > #8168541 - 4/8/18 - 4-55 pax - MK/Hotel - only 2 coaches needed if the 2 from 8168539 is available to stay with the group until 9pm > #8168546 - 4/9/18 - 1-57 pax - Hotel/Lunch/Disney Springs/MCO – 11:30 AM depart hotel instead of 11AM and we actually don’t need 57 if you need it for someone else. > #8168558 - 4/9/18 - 3-55 pax - Hotel/Lunch/Disney Springs/MCO - 11:30 AM depart hotel instead of 11AM 3/29/18 > CH reviewed new contracts > New Balance is $17,935 3/29/18: > JAF entered $17,935 on AMEX. CC to Evelyn by phone.

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	7/17/17 > CH sent specs to BMG Hey girls! Can you please check with Embassy Suites - Lake Buena Vista South and the Radisson Resort Orlando Celebration? Please include highest occupancy rate for suite properties. South Fayette HS Band & Choir Orlando 150 PAX (135 + 15) 45 DDs Arrive: 4/4/18 4 nights Depart: 4/8/18 Breakfast each morning Thanks!!! 8/16/17 > CH requested K for: Radisson Resort Orlando Celebration 2900 Parkway Blvd. Kissimmee, FL 3474 Number of Rooms: Singles - Doubles – Triples – Quads – 45 - $97 plus $5 resort fee (Dbl, Triple and Quad rooms need to have 2 dbl or 2 queen beds) Tax – 13.5% Breakfast Info – Full hot student breakfast - $12 inclusive Comp Policy – 1 per 30 comp ratio Comp Bus Parking – YES DO YOU HAVE BALCONIES? NO WILL THIS GROUP END UP IN BALCONY ROOMS? NO 9/12/17 > CH emailed signed K to Bill rate: $97 *13.5% + $5 resort fee = $115.10 9/27/18 > CH emailed Bill and Melissa to change dates to 4/5/18 - 4/9/18 10/4/17: > CH rec'd Addendum for a total of 60 DDs. 2/16/18: > JAF paid deposit of $1,000 on AMEX. 2/19/18 > CH sent room list pack and requested final invoice 3/14/18 > CH received final invoice and reviewed for accuracy > Balance due $33,078.52 3/15/18: > JAF paid balance of $33,078.52 on AMEX.

Student Watchers
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Universal Gift Card
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Disney Springs (formerly Downtown Disney)
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