CCIS: Manage Trip


Updated	Wed Apr 26, 2000
Trip Name
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	12/28/99: > Received Application & Registration / Clinic Fee > Check #14042, $300.00 > Standard Musicate Y2K - Chicago 4d/3n Package. > Contract to be mailed NLT 1/7/00. __X__ MWL __X__ __X__ MPM __X__ 1/5/00: > BJS completed Contract Packet for standard 4d/3n Musicate Y2K - Chicago package. > MWL, please process & mail per SOP being certain to include Musicate Chicago specific materials, as needed. > Contract & Deposit due: 1/14/00. __X__ MWL _X__ __X__ MPM __X__ 1/6/00 > BJS processed inv.# 2548, $8278.16. Due 1/28/00. > MWL to process per SOP. __X___MWL__X___ 1/12/00 > Ronda spoke with MPM re: number of people on invoice vs. number that actually are coming. > MPM explained that she would end up being invoiced for only the people actually going. 1/13/00 > MWL spoke with Ronda today. > Her Deposit is in the mail today. > She was concerned that she may not be able to meet the 1/28/00 Deadline (First Payment). > MWL told her the usual---keep us informed and send what she can as soon as she can. > She was OK with that. 1/24/00: > Received signed Contract & Deposit Check #14093 for $1,000.00 > As this is now UNDER CONTRACT, please review and confirm as needed. __X__ MWL __X__ __X__ MPM __X__ 1/28/00 > Ronda called to let us know they have been out of school for a few days due to snow, but check has been requested and should go out sometime next. > She just wanted us to be aware. > MWL said "thanks". 2/1/00 > Mailed FPGF Reminder letter today. > Ronda called to ask some $$ questions about her trip. > She is concerned b/c she has missed school and has been unable to nail down kids. > She wondered if she should cancel. > MWL explaining cancellation policy helped her to decide NOT to cancel. (She would have lost over $5,000.00) > MWL explained invoice procedures, etc. Ronda seems to understand. > MWL told her to just send what she has and we would go from there. 2/14/00 > Recv'd check #14200, $3,000.00 today. Invoice #2548--partial. 2/15/00: > BJS prepared & mailed Statement. Balance Due: INV #2548 = $5,278.16 2/21/00 > Ronda Gabbard called. > Had a comp question---MWL explained. She understands. > She also wanted to make sure she could fax her FPGF stuff and not mail. > "OF COURSE", MWL said 2/22/00 > Recv'd FPGF, Rooming List, and Hotel Information Form via fax. > Total Pax = 21 (18 + 3) > Rms / Pax 5 Q / 20 0 T / 00 0 D / 00 1 S / 01 TOTALS = 6 Rooms & 21 Pax. > BJS revised IOG & Bible based on these guaranteed numbers. > As numbers are now guaranteed, please review, confirm and order as needed. > MWL, please fax Ronda a reminder that we need her Charter Co. Info Form. > MPM, we need some show / musical / concert options for the two Musicate Chicago groups. Now that we are quite a bit closer to the date, there may be some additional calendars available. Please advise ASAP! We'll need to get something ordered. . . __X__ MWL __X__ __X__ MPM __X__ 2/29/00: > MWL spoke with Ronda. > Will definitely need 1 Room for a Bus driver for her trip. > We will need to let her know about the show/concert choices. > MWL told her that we should have something for her to choose from by the end of the week. 3/15/00: > BJS revised INV #2548 to reflect the $3,000 paid, otherwise, statement would not jive! No need to forward this revised invoice to the client. > BJS prepared, faxed and mailed Statement & INV #2642, $4,650.00. Due: 3/13/00. > MWL, please process per SOP. ____ MWL ____ 3/16/00: > Ronda called questioning Bus Driver's Room charge. > She said Marcey had quoted her a rate of $80/night??? > Also said that Bus Parking would be included??? > MWL, please see BJS re: these items. We will need to call Ronda back as soon as we have had a moment to talk! Thanks. __X__ MWL __X__ 3/16/00: > BJS LM for Ronda. > Reduced rate for driver's single room = $137/night inclusive. > Bus Parking = $35/night. Driver/Bus Co. will need to call and make arrangements with Adam (Garage Manager), 312-663-0979. > She needs to call our office and advise as to how she wants to handle driver's room. BJS will revise invoice. Does she want to make her own arrangements??? 3/17/00 > MWL LM for Ronda as follow-up to BJS's call yesterday re: the above. > Ronda called back. She asked if there was any more info on the room. > MWL explained that the info BJS left for her was it. > She asked if she could have the weekend to think about it---she has 2 big performances this weekend---per BJS, as long as we know Monday morning, we should be OK. > She is fine with that and will be calling Monday morning. 3/22/00 > Rec'd Show choices via fax 1: Blue Man Group 2: (Ballet) Sleeping Beauty 3/27/00 > Recv'd check #14602, $4581.00, Final Payment---partial. 3/28/00: > Due to inclusion of Blue Man Group show at 7pm Friday, BJS moved dinner at the Berghoff to 5:00 PM rather than 5:30. Also shortened meal time to 60 minutes rather than 90. Since this group is so small, they should eb able to feed them in an hour. > BJS revised IOG accordingly. ____ MPM ____ 4/19/00 > MWL LM for Ronda re: ETA & ETD. > BJS L another M---her daughter is out sick. 4/20/00 > MWL called school to leave another message. > Teresa, in the main office, was able to give MWL Ronda's home phone # b/c it was a listed number. > MWL called--busy, busy, busy. > MWL called again and spoke with Ronda's husband. > Made it very clear we needed the arrival and departure ASAP as we were to overnight it for delivery tomorrow. He said he would give Ronda the message as soon as he talked to her. > Also need home address as it seems that Ronda will be off tomorrow. > Her husband was stupid...we'll see. > Ronda called back. > ETA = 7:30PM ETD = 9:00AM 4/20/00: > BJS completed Final Itinerary. > MWL, please run an extra copy for Rod and our UIC contact, Neil. > Please process and FedEx this afternoon, S.O.N., to her home address. > Please forward to all vendors as needed ASAP, this group arrives in Chicago next Thursday, one week from today! Thanks! ____ MWL ____ ____ MPM ____ ____ SMP ____
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Musicate
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth Adult Registration Fee Quantity
Festival Application	To Client From Client To Festival From Festival
Item Notes ( Print Note )

Blue Man Group
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )