CCIS: Manage Trip


Updated	Fri May 06, 2016
Trip Name	Mt. Lebanon High School Band-Louisville, KY-05-03-2012
Client	Back to Client \|\| E-Mail
Sales Rep	Brett Taylor E-Mail Sales Rep.
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	8/22/11: > No problem, glad to know you received my emails and that you have survived another year of Band Camp! I will keep an eye out for the bio for the parade, will get the coaches secured with Myers, and then get your Group Leader Handbook mailed to your attention in the next week or so. Take care and I hope you get a chance to breathe :>) Bryan 9/20/11: > Per Louise, they rec'd Board approval for the trip last night, so they are all good to go! > BJS said fantastic and CN will be in her hands on Thursday. > HMS, as this is going to K, please review, update and add attachments as needed. BJS will have Jude process CN on Wednesday. Thanks! __X__ HMS ___9/19/11_ 9/21/11: > BJS completed CN. > Jude, please process per SOP and mail this afternoon via FXSON to Louise at the school. Thanks!!! __x__ JM _9-21-11___ 10/12/110: > BJS sent EM to Louise with what I need to submit to Parade Committee. 10/14/11: > Rec'd signed K, Travel Planner Letter and Hotel's Student Conduct Letter. > HMS, as this is now UNDER CONTRACT, please review and proceed as needed, with some caution, for we do not yet have their Deposit. It should be in house by mid-November. . . Thanks! __X__ HMS __10/31__ 11/15/11: > Rec'd check #3417, $17,186.00 from Band Builders. 01/18/12: > rec'd check #3422, $22,848.50. 02/07/12: > BJS emailed Louise the parade's Indemnification release and the Student Medical Release Forms. Indemnification is to be sent directly back to the Parade committee and the Styudent meidcal Releases are to be taken with the day of the event. 2/24/12: > BJS sent EM remidner to Louise re: Form Set due next Friday, 3/2/12. 3/1/12: > FPGF Rec'd total pax = 144 (125 + 19). 3/26/12: > RMS / PAX 00 Qt/ 000 29 Q / 116 04 T / 012 07 D / 014 02 S / 002 TOTALS = 42 ROOMS and 144 PAX (125 + 19) > BJS updated IOG and Bible accordingly. > Numbers are within K minimums, so no changes required. > BJS placed order for 125 CAV dvds and 1 mosaic. > BJS faxed the RL Packet which Jude had prepped to the hotel. > HMS, as these numbersa re now FINAL & GUARANTEED, please review and proceed as needed. Thanks! _X___ HMS __3/27/12__ 3/26/12: > BJS mailed and emailed Final INV #5240, $21,572.50, due 04/09/12. 4/25/12: > rerc'd check #3430, $21,572.50. > Pending no other changes, Account is PIF.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Apple iPad2
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	$500 / DOF (125) = $4pp 3/26/12: $518 / 138 = $3.76pp. 3/26/12: >JAF posted $414.48 on AMEX.

Group Travel Videos
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	3/26/12: > BJS placed order for 125 CAV dvds and 1 mosaic = $1160 / 138 = $8.41pp. 4/19/12: >JAF paid invoice of $1160 on ck # 8142.

Myers Trailways
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Transportation [+] More
	Under Contract Active (uncheck to make inactive)

$10 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Kentucky Derby Festival Pegasus Parade
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

Hometown Buffet
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Great Wolf Lodge
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Student Watchers
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Kings Island Amusement Park
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Dinner at the Hometown Buffet featuring their All-You-Can-Eat Dinner Buffet of hearty family favorites.
Item Notes ( Print Note )	9/19/11 >HMS emailed: Hello! Here is a new group! Mt. Lebanon HS Band 5/3/12 146 people Honetown Buffet – Louisville, KY 8:00PM 3/27/12 >HMS emailed: 1091912 – Mt. Lebanon HS Band Updated numbers – 144 people THANKS! 5/1/12 >HMS confirmed with Amy and Manager 5-2-12 <JM called Ryans and GM to add 4 to count making total 148. 5-2-12 >JM called and put number back to 144.

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	7/6/11: > BJS called re: Mt. Lebanon HS Band for May 3 - 5, 2012. > LVM with Group Sales and Catering Dept. with specs. > Water Park hours can be from 10am - 10p and during off season 10am - 8pm. 7/6/11: > Jeniffer Hesse - returned call and LVM. > Has space and hopes to be able to offer a great group rate! > 513.459.8885 x:525 7/7/11: > $149 + $9.99 lodge fee / room (1 - 4 pax) + 12.5% ($206.69 with 5 / room; $178.57 incl @ 4 / room). > $25 for the 5th pax for their water park admission. > Bfast = $ > Friday night open until 10PM as well as Saturday this time of year. > You get 4 wrist bands / room regardless of the number of guests in each room. The $25 fee is strictly for the 5th person's water park admission. > Jennifer will be emailing menus, etc. 9/15/11: > BJS marked K as needed and then faxed to Jennifer and sent her an EM as well asking her to confirm her receipt of same. > BJS will need to include Student Conduct Form in group's CN so Louise can sign and then return to BJS so he can return to hotel. 9/16/11: > Jennifer emailed that she could not accept all my changes, but we could meet in the middle. BJS replied with our needs and she said she will go ahead and out tofgether the revision. 9/20/11: > BJS sent EM to Jennifer checking on status of the revision she was going to do up . . . 10/13/11: > Jennifer emailed asking for K. BJS replied that he was on the road and will send revised K early next week. 10/18/11: > BJS reviewed, marked, signed, scanned and EMd revised K to Jennifer. > Rec'd counter signed copy from Jennifer. 10/18/11: > Rec'd contact info for convention services Mgr. Jessica Bays\|Conference Service Manager Great Wolf Lodge-Cincinnati/Mason 2501 Great Wolf Drive\| Mason, OH 45040 Office: 513.459.8885 x529\|Fax 513.229.5809 email: jbays@greatwolf.com Visit us on the web at: www.greatwolflodge.com 10/28/11> > BJS mailed sigbned Student Conduct Form to Jennifer's attention. 1/17/12: > Rec'd INV from Jennifer, sent INV onto JAF for $500 Deposit payment. 1/17/12: >JAF paid $500 deposit by AMEX. 3/26/12: > BJS faxed RL packet to Hotel. > 45 rooms (42 DDs for the group + 3 ROH for Drivers). 5-2-12 >JM called Jennifer and added 4 names and 1 extra room to all on her end. Also requested a final invoice for those additional 4 only. She indicated it was no problem. 5-2-12 >JM called Jennifer and cancelled extra room and faxed her a revised room list. 5/8/12: > BJS sent EM to Jennifer re: over chagres. 5/29/12: > BJS sent note from JAF to Jennifer for explanation.