CCIS: Manage Trip


Updated	Mon Jul 24, 2000
Trip Name
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	10/18/99: > Recv'd check #4283, $300Reg. / App. Fee, inv.# 2469--PIF 11/11/99: > BJS completed Contract Form Packet, Bible & IOG (Orchestra Clinic #4) > MWL, please process and mail per SOP. Must be in mail NLT 11/12/99. Don't forget special Musicate C.N. inclusions. See me if any questions. > Contract & Deposit due: 12/2/99. > MPM, please begin keeping track of where our hotel room block stands on all Musicate destinations. __X__ MWL __X__ __X__ MPM __X__ 11/13/99: > While reviewing contract for another client, BJS noticed error in Group Cancellation Section, bullet #1. > BJS corrected page and mailed to Client. 12/2/99: > Received signed Contract. > Received deposit check #4298, $1,000.00. > As this is under contract, please review and confirm as needed. (Musicate Y2K - New York 2). __X__ MPM __X__ 1/4/00: > BJS prepared Inv# 2537, $5,942.86, Due: 1/14/00. > MWL, please process & mail per SOP. __X__ MWL __X__ 1/20/00: > Per James > Group is planning to arrive via air, midday on Wednesday, 4/12/00. > Had some Mom's who wanted to make some changes to our itinerary. I told him a number of the items already had set reservations and could not be changed. > Wants to add a night at the hotel (Wednesday), as well as Dinner & a Show on Wednesday evening. His unofficial show choices are Phantom & Les Miserables. > He wants to speak at length when he has more time. He will call back and speak with BJS on Friday am (1/21). > BJS to revise IOG & Bible once we have discussed this Wednesday thing a bit further. __X__ MPM __X__ 1/20/00 > Mailed FPGF Reminder letter today. 1/24/00: > Received First Payment Check #4327, $6467.23. BJS revised Invoice #2537 to reflect Client's additional payment. __X__ MWL __X__ 1/26/00: > Received Show Selections via fax on 1/25/00. > 1st Choice = Phantom > 2nd Choice = Les Miserables > BJS called James & LM. We need to finalize the plans for Wednesday. Also, as to his show choices, does he want one for Wednesday and the other for Friday? __X__ MPM __X__ 2/1/00: > Spoke with James. > They definitely needs the rooms for Wednesday night. The entire group will be arriving on Wednesday via air. MPM, please advise BJS as to availability & rate. Group will need our room rate, including B-fast on Thursday morning. > They also want a show on Wednesday night, giving them a total of 2 shows - one should be Phantom & the other Les Miserables. > Also added Dinner Wednesday at Rosen's Deli (use the less expensive lunch menu). BJS entered in system. > Thursday's activities, with the exception of B-fast will be on their own (as of right now!). > BJS revised IOG & Bible accordingly. __X__ MPM __X__ 2/1/00: > Reserved additional 11 rms for Wed 4/12/00 with B/F Thurs. morning - group rate. _X__BJS__X__ 2/1/00: > BJS faxed revised IOG & add-on info / rates to James. > Contract Addendum to be forwarded once show tickets are confirmed. 2/7/00: > James called. > OK with the Add-ons! > BJS prepared Addendum for his signature & faxed it with instructions to return it NLT close of business on wed. 2/9. > He is working on Room List, etc. today. > MPM, as Client has asked us to go ahead with the Add-Ons, review and confirm as needed - FPGF & Room List are due 2/11. __X__ MWL __X__ __X__ MPM __X__ 2/8/00 > MWL faxed FPGF Reminder today. 2/9/00: > Rec'd signed copy of Add-On Addendum / Contract. > As these are now under contract, please review and confirm as needed. __X__ MPM __X__ (see previous pg as well) 2/11/00 > Recv'd FPGF, Rooming List, and Hotel Information Form via fax. Also received typed list (airline list) incase we had difficulty reading his writing! > Total pax = 37 (27 + 10) > Rms / Pax 07 Q / 28 03 T / 09 00 D / 00 00 S / 00 TOTALS = 10 Rooms & 37 Pax. > Remember, this group is spending Wednesday night in the hotel as well. B-fast Thursday is also included. > BJS revised Bible & IOG based on these guaranteed numbers. > As these numbers are now guaranteed, please review, confirm and order as needed. Thanks! __X__ MPM __X__ 2/18/00: > Spoke with James, he wants us to secure a coach for transfers between the airport and hotel both Wednesday & Sunday. They will be using Public Transportation the remainder of their stay. > He will get back to us with Flight Information and the final go ahead for these transfers. We really can't do much more on this until we have that information. > BJS quoted $300 estimate per transfer. I based this number on the York Community HS Choir transfer rate being provided by Campus. > Following check-out on Sunday AM, they will need to store their luggage at the hotel, for their flight does not leave NY until late Sunday afternoon and they will be going into the city during the day Sunday and then come back to hotel to meet coach and p-up luggage. __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 2/18/00: > MPM informed BJS that the Invoice for his Musicate Pkg. Show Tickets (Les Miserable) has arrived; however, the Rear Mezzanine tickets came in at $60. > MWL, as this is $10 over the budgeted allowance, please call James early next week and explain the situation. Get direction on how to proceed. > ALSO, while you have him on the phone, if we do not yet have his final go ahead on the charter for their airport transfers, see if he has a decision. Thanks! If he wants us to do it, before we can proceed, we will need his: Arrival & departure airport? LaGuardia Airline? Delta Flight Numbers? #658 Arrival time Wednesday? 10:54 am, 4/12/00 Departure time Sunday? 8:55 pm., 4/16/00, Flight #447 Delta. Thanks! __X__ MWL __X__ 2/21/00 > MWL LM for James re: the above. 2/24/00 > MWL left another message for James today. 2/24/00: > BJS spoke with James. Got Airline information which we needed for airport transfer charter quote. (See notes above from 2/18) > Add parent, Jane Maher, to the last chaperon room. Total Pax = 38. BJS made change on Room List. > Rms / Pax 8 Q / 32 2 T / 06 0 D / 00 0 S / 00 TOTALS = 10 Rooms & 38 Pax. > He knows he will have to order a Phantom ticket for her on his own. > MWL, he is a personal friend of Mike Allen, blah, blah, blah and I told him no need for an audio tape. > MPM, received go ahead to order the Les Miserable tickets at the $60 rate. Please order 38 rather than 37. > BJS revised IOG & Bible based on new numbers and airline information. > SMP, please get a quote from Campus for the airport transfers. He will need one coach for NLT 38 pax plus sufficient storage room for instruments and luggage. Airport = LaGuardia. The other group, York, is flying into Newark. Please work for a price as close to $300 each way as possible!!! Their hotel is in Secaucus, NJ. THEY NEED THE CHARTER FOR AIRPORT TRANSFERS ONLY. They will be using public transportation for the rest of their time in NY. > Please review, confirm and order as needed. Thanks! __X__ MWL __X__ ____ SPM ____ __X__ MPM __X__ 3/15/00: > BJS prepared, faxed & mailed STATEMENT & INV #2637, $11,297.77. Due: 2/28/00. > MWL, please process per SOP. __X__ MWL __X__ 3/20/00 > Recv'd check #4352, $11,297.77, Final Invoice #2637---PIF. 4/3/00 > James called and spoke with BJS. > Apparently he wanted to send us "his" itinerary for us to add in to ours. > No way! > He was also wondering when we were going to add the subway stops/ a map for stops. > We never said that we were going to do that; we suggested from the beginning that he get coaches for his ground transportation and he didn't do it. James pretty much hung up on BJS. > BJS understandably upset at James for being stupid, not to mention waiting until the last minute to question the problem. Anyway... > BJS regrouped and called back with the number of Campus Coach (same co. picking them up from airport) and James didn't want to have anything to do with it. WHATEVER. 4/11/00 > James called and spoke with MWL. > Wanted to give his meal counts over the phone instead of faxing as he didn't have a very clean copy. Fine. > MWL took Ellen's meal counts, but NOT Hard Rock's as they requested we no longer do that. > He seemed in OK spirits. MWL will be meeting James in the Hotel lobby @ 8:00am to register him for Musicate on Thursday morning, 4/13/00 before they go into the city.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Phantom of the Opera
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	2/1/00 > ordered with Kelly > $30.00 at 8pm > sending invoice - #49618

Musicate
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth Adult Registration Fee Quantity
Festival Application	To Client From Client To Festival From Festival
Item Notes ( Print Note )

Rosen's Deli
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Dinner at Rosen's New York Deli featuring their Famous Sky High Sandwich Plate with your choice of Corned Beef, Pastrami, Turkey, Roast Beef or a Jumbo Hamburger Platter with Fries, Cole Slaw & Pickle, Choice of Soft Drink, and NY Style Cheesecake.
Item Notes ( Print Note )	2/1/00 > faxed signed contract to Rita 3/28/00 > SMP spoke with Rita > changed date to 4/14/00 at 5:30 pm for 37 people > she said okay > need meal count

Les Miserables
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rates	Youth $ Adult $ Senior $ Group $
Item Notes ( Print Note )	2/1/00 > ordered with Kelly > $50 orch and front mezz > sending invoice # 49621