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Trip Reports: Bible (Basic Trip Report)

General Trip Information


Updated	Thu Mar 28, 2002
Trip Name
Client	Back to Client \|\| E-Mail
Trip Class / Division	CCIS DST
Destination	OR
Number of	PAX Youth Adults Escorts DOF
Comps	Single Dbl Trip Quad Quint Sext
Start	Date:	Time:
End	Date:	Time:
Contract	Due Received
Deposit	Due Received
Partial Deposit
First Payment	Due Received
Final PAX	Due Received
Final Room List	Due Received
Hotel Info Form	Due Received
Balance	Due Received
Contract Status	Under Contract Canceled
Trip Notes ( Print Note ) ( E-Mail Corporate )	11/4/99: > DSC met with Client. > New, 1st year teacher, real nice guy. She has tried to educate him!!! > Seems somewhat set on this program by Accent 11/9/99: > DSC spoke with Client. > May have switched his decision to CCIS and NAMF. > He is going to call NAMF to hear about their festival / clinic. > Phil is also going to call Dwight Graham for a reference. > We will hold off until we hear from either Phil or DSC. 11/22/99: > Ready to begin work on PTP. > Budget = $400 - $500. > All-Inclusive Meal Plan. > Hotel - try Embassy Suites Meadowlands, then Courtyard Marriott, then who knows (see me)! > Wants Security Guard (1) at Hotel from 11 pm - 5 am nightly. > Include Accent on the Arts festival only participation. ($123) > MWL, please call Accent ASAP and get the info re: performance dates, times, locations, etc. We cannot build IOG until we have this information. As soon as you have some answers, advise so I can begin on PTP. > Also, make it clear to Accent that we will only be paying for students, not adults, as the adults are not participants. I believe the invoice they forwarded to Phil has 90 total participants being charged. Of those 90, approx. 15 are adults! > Standard NYC inclusions. > Wants meal at Mars 2112. (prefers Dinner) > Musical choice = Footloose, including the Broadway Equity meet the cast opportunity following the show. (I've included $50 in the budget) > Charters - needs 3 quotes, would like to include Newton, Tourtime & National. > Hopes to have PTP NLT 12/3/99. > BJS prepared IOG & Bible. BJS spoke with DSC and we decided to shorten the trip to a two night stay in order to stay within budget. Accent on the Arts $123 pp is pricing the trip way out of his budget. > BJS has entered the very basics re: restaurants & attractions in the system while creating IOG. __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 12/1/99 > LM with Suzy re: prelim App., $25 Fee, video, group photo. > DSC says she told Phil to send NOTHING. > Suzy returned my call---Well, apparently Phil HAS sent all that already. It's the only way he was able to get "additional information". > MWL knows we still have to wait until Phil is under contract before we send $800. > DSC needs to check and make sure Phil hasn't sent ANYTHING else. Does he have a copy of the Application he sent? We need to know what is going on here---the whole situation is screwy. __X___BJS__X___ __X___DSC__X___ 12/6/99: > BJS completed PTP. > MWL, please process per SOP & fax copy to DSC. > DSC to p-up this evening en route from NoVA. > DSC to deliver to Client on Tuesday (12/7/99). __X__ MWL __X__ 12/7/99: > DSC met with Client > Parent mtg. Thursday night. DSC will follow-up on Friday. Very pleased with what we presented. 12/10/99: > Phil called and spoke with BJS as DSC was not available. > Ready for Contract, to be on his desk NLT 1/3/00 > Deposit & Contract to be due on 1/15/00, $100pp. (adjusted deadline & amount) > Final balance due 2/15/00. (adjusted deadline) > Wants Newton coaches (2-47s). Please get under contract as needed. > As this is going to contract, please review and confirm as needed. Thanks! > BJS to mail Contract Notebook week of 12/20/99. __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 12/21/99: > BJS completed Contract Packet. > MWL, please process & mail per SOP NLT 12/22. Don't forget to fax copy of Deadline Schedule to DSC. > Contract & Deposit/First Payment due: 1/15/00. > BJS also completed OK TO PAY for Footloose tickets. Due: 1/6/00. MWL, please include original in very obvious place in CN and then also fax copy of this to DSC as well. > As this has gone to contract, please review and confirm as needed. __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 1/5/00 > Phil called to ask about the OK to PAY form. > He was not sure exactly what it meant--he was concerned about paying for tickets and possibly not needing to use them. > MWL told him that his best bet was to get/pay for 90 tix. We could not guarantee seating availability, price, etc. > He said OK and he would fax tomorrow. 1/6/00 > Recv'd Phil's OK TO PAY Form for the Footloose tix via fax. ___X__MPM__X___ 1/17/00 > Revc'd signed Contract. > Recv'd Deposit / First Payment check # 17987, $7800.00. > UNDER CONTRACT, please review and confirm as needed. THANKS! __X__ MWL __X__ __X__ SMP __X__ ____ MPM ____ 1/19/00: > Phil called & spoke with BJS as DSC was at lunch. > He needed an extension on his FPGF, Room List & Hotel Info until next Thursday, 1/27. > DSC was informed of same by MWL. __X__ MWL __X__ 1/25/00 > Suzy from A on the A called. > BJS took message for MWL to call. > Suzy WOULD NOT give BJS the 800 number---bitch! 1/26/00 > MWL LM for Suzy re: bond/payment. > Told her that we would be putting the $800 in the mail today or tomorrow morning due to our weather issues. > MWL used the 800 number!!! 1/26/00 > Per DSC, spoke with Phil. > Wants to change festival co. due to too much hassle. > Yippee!!! > MWL called NAMF--they are "full" but rep. will be checking and getting back to me NLT 1/27/00 AM. > MWL to call if no word. 1/26/00 > Per DSC client switching to NAMF. > YEAH!!!!!! > BJS to revise IOG, etc. accordingly. > MWL confirmed participation with NAMF. Client will need to be flexible. 1/27/00: > BJS revised IOG & Bible due to festival co. change. > BJS revised Attraction & Meal Screens as needed. > SMP, please fax the new IOG to Newton to see if the charter rate needs adjusting. > MPM, please review and do as needed. __X__ SMP __X__ __X__ MPM __X__ 2/3/00: > BJS completed Revision based on NAMF Participation and made up Revised Contract Inclusion Attachemnt, with "accepted by" signature line, as we already have a signed contract with this Client. > DSC is delivering to Client today and will return signed CIA. 2/3/00: > Client pleased with Revision of CIA. DSC has signed copy. > Switched from Macy's to shopping at FAO Schwarz, therefore, BJS revised IOG & system to show Empire State 1st, then FAO, then Ellens. Ellens is not a change, but Empire State is. > MWL, please include copy of this revised IOG when you mail him his NAMF stuff! > Client promises to have FPGF packet to us by Monday, 2/7/00. __X__ MWL __X__ ____ MPM ____ 2/4/00: > DSC delivered signed copy of Revised CIA to office. 2/7/00 > Recv'd FPGF, Rooming List, and Hotel Information Form via fax. > Phil called and spoke with MWL--needed to change some names on Rooming List. > Asked about adding a 5th person to rooms. MWL told hime she didn't think so because these were Quad Rooms, not Quints. > Also had questions about Deadlines. He is having trouble collecting from some of his students b/c of the snow, etc. and wants an actual deadline extension date. > MWL told him the usual re: we gave the deadlines for a reason, blah, blah--keep us posted, etc. > He still wants an answer. 2/8/00 > MWL LM for Phil to call back ASAP re: Rooming List. 2/8/00: > Phil returned Marcey's called and discussed Room List, etc. at great length! > Phil made a few changes to his Room List and FPGF. As BJS had not yet processed the forms which we received on 2/7/00, we will accept the changes without penalty and consider those received today as his guarantee. > Total Pax = 79 (62 + 17) > Rms / Pax 15 Q / 60 04 T / 12 03 D / 06 01 S / 01 TOTALS = 23 Rooms & 79 Pax. > BJS revised Bible & IOG based on these guaranteed numbers. > As numbers are now guaranteed, please review, confirm and order as needed. Thanks! > MPM, this client is to have security at the hotel, one guard each night from midnight until 6am. It was in the original contract inclusion list and pricing, but when I re-did the inclusion sheet, I neglected to include. Regardless of my mistake, it needs to be provided. Thanks! _X___ MLW __X__ ____ SMP ____ ____ MPM ____ 2/9/00: > BJS prepared Statement & Inv #2593, $28,642.00. Due: 2/15/00. > BJS faxed & mailed both items. > MWL, please complete processing per SOP. _X___ MWL __X__ 2/10/00: > Phil called and asked about dropping someone from the trip. > MWL told him he could, but he would still be responsible for paying for them as the FPGF is Final at this point. > He said he figured that was the answer he just wanted to ask. > He also asked about adding people as time goes on. MWL told him again, that as the FPGF was processed, etc., we would not be able to guarantee reservations, etc. for more than the FPGF at this point. 2/16/00: > MWL spoke with Phil re: Attending Awards Ceremony & Medieval Times at the regular time, rather than the early show. This will mean a 12 midnight departure from Medieval Times in New Jersey for home. Thusly, they woulkd not arrive home until 7:30 AM Sunday morning. Additional charter cost expected to be in the $300 - $500 range. > Phil faxed note stating that he wanted to do the late show with the through the night return. > BJS revised IOG & Bible. > Saturday afternoon, following the Seaport Liberty Cruise will be filled with shopping time at the South Street Seaport / Pier 17 Pavilion. > SMP, please fax revised IOG to Newton and get the revised charter rate. Advise BJS as soon as received. > Please review, order and confirm as needed. All numbers were guaranteed on 2/7/00. > BJS faxed revised IOG & Bible to DSC. __X__ SMP __X__ __X__ MPM __X__ 2/17/00: > Recv'd Check# 1024, $17,000.00. Final Payment---PARTIAL. 2/18/00: > BJS prepared Statement & mailed to Client. 2/23/00: > BJS faxed Revised PPBCC to Client due to revised IOG with drive through the night return on Saturday night. > BJS prepared, faxed & mailed Statement & INV #2625, $376.00 due: 3/3/00 for additional charter fees. Total balance on account = $12,018.00. > BJS faxed & mailed revised IOG to client and DSC as well. > MWL, please process per SOP. __X__ MWL __X__ 3/13/00: > BJS completed Final Itinerary. > MWL & SMP, please process complete packet per SOP. > Please forward to all involed! > DSC to p-up and deliver early this week. > Client still owes us $12,018. BJS informed DSC of Balance Due. She will call and let him know we are ready to deliver, but he need to have check waiting for her. ____ MWL ____ ____ SMP ____ ____ MPM ____ 3/15/00 > Phil called and spoke with MWL. > He was in the process of putting together stuff for his parent meeting tomorrow night and had some questions. > MWL told him that everything was in the Final Itinerary (he was typing one of his own) and he shouldn't have any questions once he saw how detailed this one was. (What an idiot!) > MWL faxed over copy of FI. 3/20/00 > Recv'd check #1031, $12018.00, Final Invoice---PIF. > Also recv'd signed Receipt Form.
Quote Price	Sext $ $ Quin $ $
FinalTier	Quad $ $ Tri $ $
	Dbl $ $ Sgl $ $

Itinerary

$5 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Menu	Type Cost Per Person
Menu PTP	Lunch from your choice of eateries en route, via a $5 Meal Credit.
Item Notes ( Print Note )

Sheraton Meadowlands
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Hotel [+] More
	Under Contract Active (uncheck to make inactive)

Contract	Due Requested Received Signed
Deposit ( E-Mail BookKeeper )	Due Paid Amount $ Method
First Payment ( E-Mail BookKeeper )	Due Paid Amount $ Method
Balance ( E-Mail BookKeeper)	Due Paid Amount $ Method
Drop Dead Date
Final Count	Due Sent Number
Comp. Policy
Rate / Tax	Group Rate Tax percent
Nights / Time	Nights Checkout Time
Rooms	Total # of Rooms:
Room List	Due Sent
Item Notes ( Print Note )	1/17/00 > signed and faxed contract to Tom 2/7/00 > faxed Am X for $1,000 and breakfast times 2/18/00 > ADD security > 1 guard per night 12pm - 6am = 6 hrs > L/M for Tom > add in cost of breakfast > Claudine DeNitto called said we could now speak with her instead of Tom > her direct line is 201-507-2736 201-804-8642 (fax)

Mars 2112
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Footloose
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Broadway Cares
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

North American Music Festivals
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Festival [+] More
	Under Contract Active (uncheck to make inactive)

Empire State Building Observatory
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

FAO Schwarz
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

$10 Meal Credit
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Lincoln Center Tour
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Suzie's Restaurant
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Restaurant [+] More
	Under Contract Active (uncheck to make inactive)

Seaport Liberty Cruise
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)

Shopping Time
Start Date & Time	Date Time
End Date & Time	End Date End Time Duration
Vendor Name	View Attraction [+] More
	Under Contract Active (uncheck to make inactive)