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Updated	Mon Nov 20, 2017
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Notes ( Print Note ) ( E-Mail Corporate )

6/12/17:
>  Rachel came to Morton's dinner - Tony C. referral.
>  BT played golf with her last month and talked about trips. Mostly interested in clinic/performance type stuff.
>  Sent her several itineraries to various destinations and this is what she came back with. Let's discuss so I can give her some suggestions:
Mike (her boyfriend is Mike Votta - BD @ Univ. of MD) asked my Wind Ensemble if they wanted to perform at the CBDNA conference March 7-11, 2018 at Yale University in Hartford, CT. What I'm thinking is an "ivy league" trek up the east coast with a stop in Philly, Princeton, and maybe and stop in NY on the way back.

Wednesday March 7th:
8:00- Depart Roosevelt
10:30- Arrive Philly
11:30- Lunch Reading Terminal Market
1:00- Cultural stuff Liberty Bell, Art Museum etc.  
5:00- Dinner somewhere 
7:30 evening chamber music performance at a Church or Temple University

Thursday March 8th:
8:00- Breakfast 
9:30- Open rehearsal with Philadelphia Orchestra
11:30- Lunch Reading Terminal Market
1:00- Depart for tour of Princeton
3:00- Tour Princeton
5:30- Depart for Yale (dinner on the road)
8:00- Arrive at Yale

Friday March 9th:
8:00 am- Breakfast
10:00- Performance as demonstration group

Full Band Clinics by either Cynthia Johnson Turner, Glenn Adsit, Mark Scatterday, or other CBDNA members who will be at the conference.

Dinner in New Haven eating New Haven style pizza!!!!

Saturday March 10th:
Tour of Yale, Composition seminar with Tom Duffy, Band Director Yale University
Chamber music clinic with Charlie Peltz, New England Conservatory

Sunday March 11th:
Depart for ERHS stop in NY

How does this look!?
>  BT asked what stop in NYC would entail and she replied that it would probably too long of a day to stop in NYC. 
>  I told her I would look through this and get back to her this week.

7/5/17:
>  BT got the following email from Rachel before vacation on 6/22:
Hey Brett.  Just got back from the golf trip.

To keep cost down, I would rather focus the trip in New Haven around Yale.  My kids are mostly applying to Ivy League schools and to get them to see that environment would be better than going to see STOMP or something else in NY.  I have set up with several groups tours of Juilliard, The Met, and Lincoln Center which were mostly free.  I think Juilliard was free and the others a few dollars.  I'm also in touch with Jim Ross from University of Maryland who taught at Juilliard as well about other concert venues that may be cheap or free.

So I think Wednesday should be just a day in NY with a couple tours and then off to New Haven.  There are so many free concerts at the conference that we don't need to do any other big concert stuff.  I would also like to stay close to the conference so we aren't dragging stuff back and forth.  They are getting a special conference rate for the New Haven Hotel where the conference is and when they publish that I can give you the price and see if we can do better.

http://www.newhavenhotel.com/#gref

I know the bus is going to the major expense with maybe one evening having New Haven apizza and another night on their own.  I also found out about a county policy that I have to use our county travel company and give them first refusal.  So I'm going to get an estimate from them in August.

We can catch up and maybe play some golf in July sometime.  Thanks!

Rachel
>  BT will investigate with Rachel the "county travel company" she mentioned. Don't like the "first right of refusal" comment.
>  Even if we get the trip, would probably be just hotel and bus. Maybe not the best fit for us to make any money.

7/13/17:
>  BT stopped by ERHS since Rachel said she was going to be there.
>  We had a nice chat about her proposed trip. She really likes that all of us at CCIS are former music educators - she referred to previous director as a "heritage whore". Rachel is NOT into meaningless trophies.
>  Anyway - as we heard about with previous PG schools, there is some shitty travel company on their list that they are supposed get a bid from. I reminded her that we are on the list as well and told her a little about our experience with Northwestern. She seemed to think Leo being disorganized was likely the issue there.
>  Her principal is the one who said she needs to give them "first right of refusal", but he wants her to use whoever she wants and said he would help her word it so that the other company would refuse.
>  So in short, I think we will get the trip and likely have a long lasting relationship with Rachel. The OD at the schools is "a mess" so she won't travel with him. She did say the CD travels and she gave her my info - still not sure if they would travel together.
>  Rachel does have a shit ton of kids in band, but doesn't sound like she wants to do that standard type of trip with all her kids.
>  BT suggested she talk with principal, go through the motions with the other company, keep me in the loop, and we will go from there.
>  Likely scenario for the trip based on previous notes - depart Wednesday am for NYC. Some kinds of tour (Julliard, etc.), maybe tour of the Met. Then head to Hartford for the thing at Yale. There are two conference hotels. Depart Sunday after breakfast, maybe statue of liberty on the way back/lunch in NYC?

10/30/17:
>  Tried for 6 weeks to get other company, school to go ahead with us.
>  New Haven. CBDMA conference - all the stuff is free.
>  Mike hooked up that they are a demo group - BD at UGA is going to do clinics, etc.
>  1 bus - about 46 students + 8 adults. 15 or 16 hotel rooms.
>  Leave Wed. March 7 = "travel day" - stop in Philly? cheesesteak? Tour Kimmel Center?
>  Arrive New Haven - check in. 
>  Depart Saturday afternoon? Want to stay Saturday night.
>  Budget $450 to $500? She told the kids so they would be prep.
>  May be a conference hotel? Special rate? New Haven hotel - conf. is held there. but usually very expensive. 
>  Meals - dinner Wednesday, bfasts at hotel. Do a Friday night dinner with the group. New Haven style pizza?
>  she's having a conf. call with the folks on Wednesday pm - will have a better idea of when their stuff will take place.
>  Mostly bfast., at conf. all day, evening activity. 
>  Shake shack in New Haven - stuff in walking distance. for lunches? Meal credits?
>  Touch base Wednesday once we have a sketch of the conference obligations.
>  She was obligated to get hotel rates from Globetrotter (the PG County company that sux) and she forwarded them to me.
>  She is still trying to get the specifics of their obligations at the conference.

11/20/17:
>  BT got a few more details.
>  They need to return Saturday night.  
>  Found a cool bbq place
Uncle Willie's BBQ 
uwillbbq.com
Good place for a group dinner.
>  For buses I usually prefer Dillon's but if you can get something cheaper I'm all for it.
>  Wednesday-Friday night (3) in a hotel returning Saturday.

Contacts

Band Director
Rachel (Rachel) Zephir
phone: (301) 513-5400
cell: (443) 622-4755
rachel.zephir@pgcps.org

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Trips

2019-12-17
Chicago, IL

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2019-03-27
Atlanta, GA

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2018-03-07
New Haven, CT

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